The Latymer School Lettings Service Contract

SSC Partnership (an Agent) working on behalf of The Latymer School (the Authority) are currently out to tender for the provision of school lettings management services. The Company will be responsible for the full administration and operational management of community lettings across the Authority’s facilities, ensuring that all activities are delivered safely, efficiently, and in line with the Authority’s safeguarding, educational, and community objectives.

The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st March 2026.

The Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.

The Company shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.

Arrangements will be made for Companies to visit the school and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on 4th December 2025. Companies should limit their attendance to two representatives. Companies will not be able to take photographs during site visits without the consent of the Authority. Please register for the site visit through the correspondence functionality on the tendering portal (in-tendhost.co.uk/sscpartnership ↗), including the name and roles of the representatives who will be attending by no later than 12 noon, 3rd December 2025.

Tenders will be evaluated using a method known as MAT (most advantageous tender).

There will be mandatory and desirable requirements.

Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.

Desirable characteristics are elements of the tender which are to be scored by the Authority.

Tenders and all associated documents must be submitted electronically via the e tendering portal: in-tendhost.co.uk/sscpartnership ↗.

Companies that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Companies can contact the In-Tend Support team at [email protected] or on 0845 557 8079 / +44 (0) 114 407 0065.

Full details are disclosed within the tender documentation.

Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system.

When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project.

The deadline for submissions of the tender will be 22nd December 2025.