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Official procurement procedure

The hire of grounds maintenance vehicles.

Refuse and waste related services
South West (UKK)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Ubico Ltd: "The hire of grounds maintenance vehicles.". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUbico LtdScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Ubico Ltd
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Ubico Ltd. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1Bids / Report
100% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUbico Ltd
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published9 Feb 2022, 08:57 GMT
Last source update9 Feb 2022, 08:57 GMT
Recurring procurementNot published
ClassificationRefuse and waste related services
Delivery area
South West (UKK)
OCIDocds-h6vhtk-0314e6
What is being bought
Vehicle Hire
What changed
From the official release history
  1. Status changed to complete
    9 Feb 2022, 08:57 GMT
  2. Official notice release published
    9 Feb 2022, 08:57 GMT
  3. Buyer information updated
    9 Feb 2022, 08:57 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Ubico is due to take on the Grounds Maintenance Services on behalf of Gloucester City Council on the 1st April 2022. The detailed requirements for the service could not be confirmed to Ubico in a timely manner, to enable a full procurement exercise to take place. HSS Hire Service Group Limited, is the plant hire provider for the equipment currently on site and in operation to enable the incumbent service provider to deliver the service on behalf of Gloucester City Council. Ubico intends to take on the hire of the existing equipment from HSS Hire to enable services to be delivered from day 1 of the contract. Competition is absent for technical reasons because the staff are trained on the use of the current equipment. There would not be time to procure and safely train staff in the operation of new equipment. Supply chain lead times on equipment is excessive due to the pandemic. Manufactures procurement lead times are in excess of 26 weeks and up to 50 weeks. Ubico sought an alternative supplier through its Framework of hire vehicle suppliers but Framework suppliers were not able to meet the requirements. Ubico and Gloucester City Council are currently in progress of identifying the future service delivery requirements to enable equipment to be purchased to replace the hires. Additional information: Regulation 84 applicable
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    9 Feb 2022, 08:57 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 9 Feb 2022, 00:00 GMT · £275,000
Commercial outcome and competition
Awards
HSS HIRE GROUP PLC
Not published · Not published · active
Contracts
Contract
£275,000 · signed 9 Feb 2022, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

Ubico Ltd

Contracting authority GB-FTS-43728
View buyer profile

  • Ubico Ltd
    buyer

    Central Depot, Swindon Rd, UKK13, GL51 9jz
    ciaran.okane@publicagroup.uk
    +44 1285623000

  • HSS HIRE GROUP PLC
    supplier

    Oakland House, Talbot Road, Old Trafford,, Manchester, UKD

  • Ubico Ltd
    reviewBody

    Cheltenham
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationale32.-(1) In the specific cases and circumstances laid down in this regulation, contracting authorities may award public contracts by a negotiated procedure without prior publication. General grounds (2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:- (a)where no tenders, no suitable tenders, no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests; (b)where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:- (i)the aim of the procurement is the creation or acquisition of a unique work of art or artistic performance, (ii)competition is absent for technical reasons, (iii)the protection of exclusive rights, including intellectual property rights, but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement;