Official UK procurement notice
The hire of grounds maintenance vehicles.
Authority: Ubico Ltd (Public body)
What is being bought
Published requirement descriptionVehicle Hire
CPV: Refuse and waste related services
The lotProcurement structure
single lot · no lot value publishedLot #1Ubico is due to take on the Grounds Maintenance Services on behalf of Gloucester City…Awarded
Ubico is due to take on the Grounds Maintenance Services on behalf of Gloucester City Council on the 1st April 2022.
The detailed requirements for the service could not be confirmed to Ubico in a timely manner, to enable a full procurement exercise to take place.
HSS Hire Service Group Limited, is the plant hire provider for the equipment currently on site and in operation to enable the incumbent service provider to deliver the service on behalf of Gloucester City Council.
Ubico intends to take on the hire of the existing equipment from HSS Hire to enable services to be delivered from day 1 of the contract.
Competition is absent for technical reasons because the staff are trained on the use of the current equipment. There would not be time to procure and safely train staff in the operation of new equipment.
Supply chain lead times on equipment is excessive due to the pandemic. Manufactures procurement lead times are in excess of 26 weeks and up to 50 weeks.
Ubico sought an alternative supplier through its Framework of hire vehicle suppliers but Framework suppliers were not able to meet the requirements.
Ubico and Gloucester City Council are currently in progress of identifying the future service delivery requirements to enable equipment to be purchased to replace the hires. Additional information: Regulation 84 applicable
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Feb 2022, 08:57 GMT
- Last source update
- 9 Feb 2022, 08:57 GMT
- FTS notice number
2022/S 000-003659- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0314e6Find a Tender
- Why no open competition
Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive; New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
- Published justification
32.-(1) In the specific cases and circumstances laid down in this regulation, contracting authorities may award public contracts by a negotiated procedure without prior publication.
General grounds
(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:-
(a)where no tenders, no suitable tenders, no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests;
(b)where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:-
(i)the aim of the procurement is the creation or acquisition of a unique work of art or artistic performance,
(ii)competition is absent for technical reasons,
(iii)the protection of exclusive rights, including intellectual property rights,
but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement;
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HSS HIRE GROUP PLC | £275,000 † | — | Awarded |
Contracts
Contract 003659-2022-1 · HSS HIRE GROUP PLC
- Signed
- 9 Feb 2022
- Value
- £275,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- HSS HIRE GROUP PLCAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.