Official UK procurement notice
The Gwynedd Council Highways and Municipal – Highways Rural Grass Cutting Tender 2023
Authority: Cyngor Gwynedd Council (Local council)
What is being bought17 lots · detail below
Published requirement descriptionThe Client wishes to procure a Contractor or Contractors to undertake the Contract of the maintenance of the Rural Highways Verge Maintenance Service.
The Client has responsibility for ensuring that the Highways Rural Verge Maintenance is of a high standard and will wish to satisfy itself that the contracted service to be provided complies with all statutory requirements which are, or would otherwise have been, obligatory upon the Client, Client Agent or employees
For the purpose of the Contract the Client has divided the Gwynedd Council Geographical areas into three areas as follows:-
ARFON ( which is sub-divided into 3 DISTRICTS )
DWYFOR ( which is sub-divided into 6 DISTRICTS )
MEIRIONNYDD ( which is sub-divided into 8 DISTRICTS )
There will be in total 17 districts all with individual contracts.
The Client’s Rural Highways Grass cutting service contract will be a divided into 17 routes (lots). The framework contract will be awarded on the basis of a single Contractor for each Areas, with one Contractor being awarded a maximum of “8” Areas (lots).
The Contractor will be able to submit a bid for one, for several or for all of the lots, and will be required to rank their bids from 1 to however many routes they are bidding for in terms of preference
The proposed service will be carried out in accordance with the terms and conditions set out in the NEC4 term service short contract. The Client reserves the right not to proceed with any proposals made in response to this invitation.
The initial Service period for the contract is 24 months from the start date, the Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
CPV: Landscaping work · Landscaping work for roads and motorways · Verge maintenance work
How this framework works
From the published notice- Places
- up to 3 suppliers · 3 bids on the busiest of 16 lots (1.0 per place) · 3 appointed (full)
Lots and requirements (17)Procurement structure
17 lots · no lot values published · a supplier may bid for at most 17 and win at most 8 of them · same evaluation weights on every lotLot #1Arfon Tender District Area 1 - A1AwardedRenewal
Grass Cutting for District Area 1 - A1
Lot #2Arfon Tender District Area 2 - A2AwardedRenewal
Grass Cutting for District Area 2 - A2
Lot #3Arfon Tender District Area 3 - A3AwardedRenewal
Grass Cutting for District Area 3 - A3
Lot #4Dwyfor Tender District Area D6/1AwardedRenewal
Grass Cutting for District Area D6/1 Dwyfor
Lot #5Dwyfor Tender District Area D6/2AwardedRenewal
Grass Cutting for District Area D6/2 Dwyfor
Lot #6Dwyfor Tender District Area D6/3AwardedRenewal
Grass Cutting for District Area D6/3 Dwyfor
Lot #7Dwyfor Tender District Area D6/4AwardedRenewal
Grass Cutting for District Area D6/4 Dwyfor
Lot #8Dwyfor Tender District Area D6/5AwardedRenewal
Grass Cutting for District Area D6/5 Dwyfor
Lot #9Dwyfor Tender District Area D6/6AwardedRenewal
Grass Cutting for District Area D6/6 Dwyfor
Lot #10Meirionnydd Tender District Area M1AwardedRenewal
Grass Cutting for District Areas M1 Meirionnydd
Lot #11Meirionnydd Tender District Area M2AwardedRenewal
Grass Cutting for District Area M2 Meirionnydd
Lot #12Meirionnydd Tender District Area M3CancelledRenewal
Grass Cutting for District Area M3 Meirionnydd
Lot #13Meirionnydd Tender District Area M4AwardedRenewal
Grass Cutting for District Area M4 Meirionnydd
Lot #14Meirionnydd Tender District Area M5AwardedRenewal
Grass Cutting for District Area M5 Meirionnydd
Lot #15Meirionnydd Tender District Area M6AwardedRenewal
Grass Cutting for District Area M6 Meirionnydd
Lot #16Meirionnydd Tender District Area M7AwardedRenewal
Grass Cutting for District Area M7 Meirionnydd
Lot #17Meirionnydd Tender District Area M8AwardedRenewal
Grass Cutting for District Area M8 Meirionnydd
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Questions: 30%
- price: 70%
Published award criteria (2)
- Technical Questions: 30
- Price: 70
- Suitability
Specific questions (SPD) are included within the project 51892, ITT 99470
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “The Gwynedd Council Highways and Municipal – Highways Rural Grass…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Mar 2023, 14:01 GMT
- Last source update
- 12 Jun 2023, 15:34 BST
- Award evaluation window
- 21 Apr 2023 – …
- Authority reference
Project 51892 - ITT99470- FTS notice number
2023/S 000-016606- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b451Find a Tender
- Performance terms
Please refer to procurement documents on etenderwales.bravosolution.co.uk ↗
Publisher note: Please see Volume 1 Form of Tender (WA Ref:132323)
How it was run
Official notice- Appointment period ends
- 21 Apr 2023, 13:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 21 Apr 2023, 13:30 BST
Timeline
21 Apr 2023 → 12 Jun 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Apr 2023, 13:00 BST
- Bids opened21 Apr 2023, 13:30 BST
- Notice published12 Jun 2023, 15:34 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 Jun 2023, 15:34 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast16 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £45,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Arfon Tender District Area 1 - A1
- Signed
- 26 May 2023
- Value
- £22,000
- Status
- active
Meirionnydd Tender District Area M1
- Signed
- 26 May 2023
- Value
- £70,000
- Status
- active
Meirionnydd Tender District Area M2
- Signed
- 26 May 2023
- Value
- £42,000
- Status
- active
Meirionnydd Tender District Area M4
- Signed
- 26 May 2023
- Value
- £23,000
- Status
- active
Meirionnydd Tender District Area M5
- Signed
- 26 May 2023
- Value
- £46,000
- Status
- active
Meirionnydd Tender District Area M6
- Signed
- 26 May 2023
- Value
- £13,000
- Status
- active
Meirionnydd Tender District Area M7
- Signed
- 26 May 2023
- Value
- £16,000
- Status
- active
Meirionnydd Tender District Area M8
- Signed
- 26 May 2023
- Value
- £16,000
- Status
- active
Arfon Tender District Area 2 - A2
- Signed
- 26 May 2023
- Value
- £19,000
- Status
- active
Arfon Tender District Area 3 - A3
- Signed
- 26 May 2023
- Value
- £10,000
- Status
- active
Dwyfor Tender District Area D6/1
- Signed
- 26 May 2023
- Value
- £32,000
- Status
- active
Dwyfor Tender District Area D6/2
- Signed
- 26 May 2023
- Value
- £28,000
- Status
- active
Dwyfor Tender District Area D6/3
- Signed
- 26 May 2023
- Value
- £36,000
- Status
- active
Dwyfor Tender District Area D6/4
- Signed
- 26 May 2023
- Value
- ceiling above
- Status
- active
Dwyfor Tender District Area D6/5
- Signed
- 26 May 2023
- Value
- ceiling above
- Status
- active
Dwyfor Tender District Area D6/6
- Signed
- 26 May 2023
- Value
- £16,500
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Arfon Tender District Area 1 - A1 | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 2 · Arfon Tender District Area 2 - A2 | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 3 · Arfon Tender District Area 3 - A3 | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 4 · Dwyfor Tender District Area D6/1 | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 5 · Dwyfor Tender District Area D6/2 | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 6 · Dwyfor Tender District Area D6/3 | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 7 · Dwyfor Tender District Area D6/4 | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 8 · Dwyfor Tender District Area D6/5 | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 9 · Dwyfor Tender District Area D6/6 | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 10 · Meirionnydd Tender District Area M1 | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 11 · Meirionnydd Tender District Area M2 | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 13 · Meirionnydd Tender District Area M4 | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 14 · Meirionnydd Tender District Area M5 | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 15 · Meirionnydd Tender District Area M6 | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 16 · Meirionnydd Tender District Area M7 | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 17 · Meirionnydd Tender District Area M8 | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Cyngor GwyneddMediation body
- High CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- A E & A T Lewis LtdFramework contractor
- Contractwyr Camddwr Contractors CyfFramework contractor
- Oswyn Roberts CyfFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria