Official UK procurement notice
The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls
Authority: Maidstone Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement description*Due to errors with Kent Business Portal, this notice's dates are inaccurate*
Maidstone Borough Council is commissioning a Citizens' Assembly to explore and address the issue of Violence Against Women and Girls (VAWG) in the borough. Following a Full Council motion on 4th December 2024, and a subsequent Housing and Community Cohesion Policy Advisory Committee meeting, it was agreed that the Council would implement a range of tools to reduce VAWG, including:
- Developing a broader VAWG Strategy
- Promoting a Women's Night-Time Safety Charter
- Leveraging licensing tools
- Making women's safety central to town planning
- Achieving White Ribbon accreditation.
CPV: Miscellaneous services · Recruitment services
Lots and requirements (2)Procurement structure
2 lots · all with a published value · evaluation weights differ by lotLot #1Recruitment Services for Citizens' Assembly on Violence Against Women and GirlsAwardedPublished value£0
The selected organisation will be responsible for the following:
- Design and Implementation of Sortition Process
o Develop a robust and transparent sortition methodology to ensure a
representative sample of Maidstone residents, reflecting the borough's
demographic make-up.
o Develop and manage a database of eligible residents, utilising appropriate
data sources.
o Conduct the random selection process, ensuring impartiality and
transparency.
o Develop and implement a system for inviting randomly selected residents to
participate.
- Recruitment and Engagement
o Develop and implement a multi-channel communication strategy to inform
and engage potential participants.
o Manage all communication with randomly selected participants, including
initial invitations, follow-up calls, and provision of information about the
Citizens' Assembly.
o Provide clear and accessible information about the sortition process, the
Citizens' Assembly and participant expectations.
o Address participant queries and concerns in a timely and professional
manner.
o Achieve a target number of 45 residents.
o Provide clear reporting on the demographics of recruited participants.
- Logistics and Administration
o Manage all administrative aspects of the recruitment process, including data
management, communication and reporting.
o Ensure compliance with all relevant data protection regulations (GDPR).
o Provide regular progress reports to Maidstone Borough Council.
Lot #2Facilitation of a Citizens' Assembly on Violence Against Women and GirlsAwardedPublished value£0
Maidstone Borough Council envisions the Citizens' Assembly comprising of an estimated 35-
40 people, broadly representative of the population, meeting for approximately 4 days of
learning and deliberation over the summer period of 2025.
The facilitator should provide a comprehensive range of services that allows them to execute
all facets of the Citizens' Assembly. They should operate at arm's length and work at all times
to ensure the impartiality, credibility, and professionalism of the process. The facilitator will
work with the commissioning authority to deliver a high quality Citizens' Assembly.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 25–30 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Jul 2025, 15:00 BST
- Last source update
- 15 Jul 2025, 12:36 BST
- FTS notice number
2025/S 000-039009- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055d0fFind a Tender
How it was run
Official notice- Submission deadline
- 11 Jul 2025, 00:00 BST
- Clarification deadline
- 11 Jul 2025, 00:00 BST
- Electronic submission
- Allowed
*This Notice Was Published on Kent Business Portal on the 15th of April 2025, but was not uploaded to Find a Tender by Proactis*
All information can be found on Kent Business Portal -www.kentbusinessportal.org.uk ↗
Project Title - Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls
Project Reference - DN771661
Timeline
10 Jul 2025 → 31 Jul 2025 · 5 dates- Tender notice published10 Jul 2025, 15:00 BST
- Clarification questions by11 Jul 2025, 00:00 BST
- Submission deadline11 Jul 2025, 00:00 BST
- Latest notice published15 Jul 2025, 12:36 BST
- Contract starts31 Jul 2025, 00:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 10 Jul 2025- Tender notice published10 Jul 2025, 15:00 BSTUK4
- Tender notice published10 Jul 2025, 15:09 BSTUK4
- Deadline moved to 11 Jul 2025, 00:00 BST10 Jul 2025, 15:09 BST-1 days · was 11 Jul 2025, 17:00 BST
- Contract award notice published15 Jul 2025, 12:36 BSTUK6
- Status changed to complete15 Jul 2025, 12:36 BST
- Contract signature expected31 Jul 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Recruitment Services for Citizens' Assembly on Violence Against Women and Girls1 award | |||
| supplier not published | — | 9 Jul 2025 | Awarded |
| Lot 2 · Facilitation of a Citizens' Assembly on Violence Against Women and Girls1 award | |||
| The Involve FoundationSMEThe Facilitation Services for the Citizens' Assembly on Violence Against Women and Girls31 Jul 2025 – 30 Nov 2025 | £135,864 inc. VAT | 9 Jul 2025 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Facilitation of a Citizens' Assembly on Violence Against Women and Girls | 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- The Involve FoundationAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsProject Name - Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls Project Reference - DN771661
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender