Find a TenderAwarded
Published 17 Nov 2022, 19:05 GMT

Official UK procurement notice

The Coulsdon Cluster of Primary Schools ~ Catering Services Tender

Official notice

Authority: Smitham Primary School (Education)·Consortium: 5 public authorities

ServicesRestricted procedureAccelerated
Published estimate£2,443,562≈ £489k / year48.1% below published estimate
Submissions closed 9 Dec 2022awarded 6 Mar 2023
Awarded to Olive Dining
Contract term 5 yrsends 31 Mar 2028 · starts 1 Apr 2023

What is being bought

Published requirement description

The successful Supplier will be required to provide Catering Services for The Coulsdon Cluster of 5 Primary Schools: New Valley Primary School; Chipstead Valley Primary School; Coulsdon C of E Primary School; Keston Primary School; Smitham Primary School

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1New Valley Primary School New Valley is a one-form primary school serving families in…Awarded 5 yrsPublished value£2,443,562

New Valley Primary School New Valley is a one-form primary school serving families in Purley and Coulsdon. We are part of PACE Academy Trust, a family of five primary schools in the London boroughs of Croydon and Merton. There are currently around 170 children on roll at New Valley, and the school employs around 26 staff. Keston Primary School Keston Primary school is a two-form entry school with nursery provision in Old Coulsdon, on the borders of Croydon and Surrey. Keston joined PACE Academy Trust in October 2018 as an academy converter. Chipstead Valley Primary School Chipstead Valley is a Primary School based in Coulsdon Surrey, our school is larger than average accommodating around 700 pupils and 110 members of staff. Alongside the main school we have a purpose built Nursery catering for 2 and 3 year olds and an Enhanced Learning Provision Unit for children with physical and complex medical needs. Smitham Primary School Smtiham Primary School is a Primary School in Coulsdon, Surrey which was founded in 1885. We are currently a part 2 form entry school, which rose to a 3 form entry, beginning in September 2018. Coulsdon C of E Primary School is a Primary School in Old Coulsdon which was founded in 1845. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 206 students on roll and 40 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly. Please be advised that this contract will be let on a 3 + 2 years basis. See SQ Document for further details.

Contract period: 1 Apr 2023 – 31 Mar 2028 (5 yrs)
Delivery: South East · Surrey, East and West Sussex
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Nov 2022, 19:05 GMT
Last source update
12 Jul 2023, 10:05 BST
FTS notice number
2023/S 000-019892
Accelerated
April contract start
Classification (CPV)
School catering services
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-038645 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. To view this notice, please click here: <a href="https://litmustms.co.uk/delta/viewNotice.html?noticeId=794897088" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=794897088</a> GO Reference: GO-2023711-PRO-23386771

How it was run

Official notice
Submission deadline
9 Dec 2022, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

9 Dec 2022 → 12 Jul 2023 · 4 dates
  1. Submission deadline
    9 Dec 2022, 12:00 GMT
  2. Invitations to tender expected
    16 Jan 2023
  3. Contract starts
    1 Apr 2023, 00:00 BST
  4. Notice published
    12 Jul 2023, 10:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Jul 2023, 10:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,269,2561 contract exc. VAT
Bids received 3
Contracts signed 1latest 6 Mar 2023
Awarded toValueDateStatus
Olive Dining£1,269,256 †—Awarded

Contracts

  • Contract 019892-2023-1 · Olive Dining

    Signed
    6 Mar 2023
    Value
    £1,269,256
    Period
    … – 31 Mar 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

5 public bodies on the notice

Smitham Primary School

Contracting authorityEducationBody governed by public lawEducation Portnalls Road, Coulsdon, Surrey, South East, CR5 3DEContact email, phone Published organisation website ↗

Consortium members and other public bodies

  • Chipstead Valley Primary SchoolContracting authority Surrey, South EastContact email
  • Coulsdon C of E Primary SchoolContracting authority Surrey, South EastContact email
  • Keston Primary SchoolContracting authority Surrey, South EastContact email
  • New Valley Primary SchoolContracting authority Surrey, South EastContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Olive Dining LtdAwarded supplier08093774 Lodges Wood Oast, Goodley Stock Road, Westerham, South East, Goodley St

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria