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Find a TenderPast planning notice
Published 18 Jun 2021, 17:38 BST

Official UK procurement notice

The BFI London Film Festival Guest Transportation Services

Official notice

Authority: The B F I

2 lotsServices
Sectors: Transport & Passenger Services (60) Delivery: London (UKI)
Planned pipeline value£80,000total for 2 lots · pipeline notice, not a live tender
Tender notice expected 26 Jul 2021from the planned procurement notice
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The BFI London Film Festival taking place 6 October 2021 - 17 October 2021.

In 2019, The 63rd BFI London Film Festival welcomed audiences of over 161,059 across 17 London cinema sites during 12 days, as well as an additional UK-wide audience. The festival screened a total of 233 fiction and documentary features, including 28 world premieres, 12 international premieres and 32 European Premieres, from 78 countries. It welcomed 868 filmmaker guests over half of which came from international territories.

An integral part of the festival operation is the transport of guests and important staff around the festival's main venues, guest accommodation and airport/train stations. A total of 1400 car journeys were made during the 2019 edition of the festival. For the 2021,edition of the festival, it is estimated that this will be divided between taxi services (standard and executive) and as-directed chauffer services. However, actual requirements will vary from year to year based on the size and scope of the festival

CPV: Hire of passenger cars with driver · Hire of passenger transport vehicles with driver · Taxi services

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1Taxi ServicesPlannedRenewal

Provision of 24/7 taxi services across the festival including airport meet and greet services, for the festival's guests. Taxi services in London should have a maximum response time of 15minutes. The ideal supplier will be able to demonstrate a commitment to sustainable, low emission vehicles.

Delivery: London
Extensions: Initial one year contract with the option to renew for up to an additional two x one years. (BFI London Film Festival 2021, 2022 and 2023)
60120000 Taxi services
Lot #2Chauffer ServicesPlannedRenewal

Chauffeur services for BFI London Film Festival guests. A minimum of 10 vehicles will be required at peak times, covering a total of 1,900 hours during the festival.

Hours of service: 9am - 2am (in some circumstances drivers may be required to service until 3am and from 6am)

Delivery: London
Extensions: Initial one year contract with the option to renew for up to an additional two x one years. (BFI London Film Festival 2021, 2022 and 2023)
60171000 Hire of passenger cars with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Jun 2021, 17:38 BST
Last source update
18 Jun 2021, 17:38 BST
Authority reference
2021/257
FTS notice number
2021/S 000-013951
Classification (CPV)
Hire of passenger cars with driverHire of passenger transport vehicles with driverTaxi services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-02bdf2 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login required
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/bfi/aspx/Home ↗

Submission deadline
—
Submission channel
{"electronicSubmission"}
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/bfi/aspx/Home ↗

Timeline

18 Jun 2021 → 26 Jul 2021 · 2 dates
  1. Notice published
    18 Jun 2021, 17:38 BST
  2. Tender notice expected
    26 Jul 2021, 00:00 BST

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

The B F I

Contracting authorityBody governed by public lawRecreation, culture and religion 21 Stephen Street, LONDON, London, W1T 1LNContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria