Find a TenderAwarded
Published 20 Jun 2023, 16:04 BST

Official UK procurement notice

The Astley Cooper School ~ Cleaning Tender

Official notice

Authority: The Astley Cooper School (Education)

ServicesRestricted procedure
Published estimate£770,000≈ £154k / year24% below published estimate
Submissions closed 28 Jul 2023awarded 15 Dec 2023
Awarded to Pendergate Ltd t/a Kindred
Contract term 5 yrsends 31 Mar 2029 · starts 1 Apr 2024

What is being bought

Published requirement description

The successful Supplier will be required to provide cleaning services for The Astley Cooper School.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Astley Cooper School: A secondary school with 1,035 studentsAwarded 5 yrsPublished value£770,000

Astley Cooper School: A secondary school with 1,035 students. We have a mix of a brand new building and older buildings on the site. Ofsted rated Good in all areas.

  • Further details with regards to the school can be found here: www.astleycooper.herts.sch.uk ↗
  • Cleaning services currently provided by Evergreen Facilities Services
  • There are not incumbent staff within the Local Government Pension Scheme The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at the school. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans and standards achieved are as detailed within the Tender Specification. The contract being tendered is from 1st April 2024 to 31st March 2027 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the new contract is therefore circa £770,000. Additional information: Please be advised that this is a Contract Award Notification. This contract has already been awarded.
Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)
Delivery: East of England · Hertfordshire
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Jun 2023, 16:04 BST
Last source update
17 Jan 2024, 16:06 GMT
FTS notice number
2024/S 000-001653
Classification (CPV)
School cleaning services
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-03d803 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: <a href="https://litmustms.co.uk/delta/viewNotice.html?noticeId=836042391" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=836042391</a> GO Reference: GO-2024117-PRO-24986399

How it was run

Official notice
Submission deadline
28 Jul 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

28 Jul 2023 → 1 Apr 2024 · 4 dates
  1. Submission deadline
    28 Jul 2023, 12:00 BST
  2. Invitations to tender expected
    18 Sept 2023, 00:00 BST
  3. Notice published
    17 Jan 2024, 16:06 GMT
  4. Contract starts
    1 Apr 2024, 00:00 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    17 Jan 2024, 16:06 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.7 · II.1.7584,855959,251.30

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authorit…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £584,8551 contract exc. VAT
Bids received 6
Contracts signed 1latest 15 Dec 2023
Awarded toValueDateStatus
Pendergate Ltd t/a Kindred£584,855 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids———

Contracting authority & participating public bodies

The Astley Cooper School

Contracting authorityEducationBody governed by public lawEducation St Agnells Lane, Hemel Hempstead, Hertfordshire, East of England, HP2 7HLContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria