Official UK procurement notice
TfL Sub-Metering Data and Equipment
Authority: Transport for London (Public body)
What is being bought
Published requirement descriptionThis procurement process was managed by Transport for London ("TfL") and was conducted as an Open procedure under Regulation 27 of the Public Contracts Regulations 2015.
The procurement sought to appoint an economic operator on an initial 5-year basis, with provisions to extend for up to a further 5 years at TfL's discretion. The scope of the contract is the following key areas:
- Half hourly meter consumption data provision to TfL's SystemsLink web portal;
- Pre-configured Measuring Instruments Directive (MID) approved metering and communications equipment for free issue to TfL (whose internal electricians, framework installation contractors or any other TfL-appointed party will install the meters) in order to enable billing of tenants and general energy management & reporting for Net Zero Carbon planning.
The value stated in II.1.7 of £1,499,625 is the estimated value of the contract inclusive of extension provisions, but the actual value will be dependent on volumes purchased.
CPV: Communications equipment · Communications network · Data equipment · Electricity meters · Energy meters · Flow-measuring equipment · Meter-housing boxes
The lotProcurement structure
single lot · value publishedLot #1This procurement process commenced with a compliance check prior to the undertaking of…AwardedPublished value£999,750
This procurement process commenced with a compliance check prior to the undertaking of any technical or commercial submission evaluation. Economic operators must have passed this compliance check to further progress in the tender evaluation process.
The contract was awarded to the economic operator who submitted the Most Economically Advantageous Tender (MEAT) based on the evaluation criteria and weightings as set out in the ITT tender pack.
The successful economic operator will be undertaking a proof of solution phase. Refer to II.2.14 for further details on the proof of solution phase and the conditions of contract performance.
The duration stated in II.2.11 comprises a core term of five (5) years with an option to extend in period(s) of up to a further five (5) years at the Contracting Authority's sole discretion. Additional information: The contract was awarded to the economic operator who submitted the Most Economically Advantageous Tender (MEAT) based on the evaluation criteria and weightings as set out in the ITT tender pack.
Following the award of the contract, the winning economic operator will be undertaking (up to) an 8 week proof of solution phase in accordance with the specific section set out in ITT tender pack, and the winning economic operator's proof of solution plan.
If the winning economic operator fails to meet the proof of solution acceptance criteria and achieve all proof of solution milestones within its proof of solution plan within the 8 week proof of solution period, the Contracting Authority may terminate the contract in accordance with its terms and award a contract to the economic operator who achieved the next highest score (who will also then be subject to (up to) an 8 week proof of solution phase).
All tenders remain open for acceptance by the Contracting Authority and will not be withdrawn for a period of 6 months from the date fixed for return in order to facilitate the proof of solution phase.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- Suitability
Economic operators wishing to participate should access the detailed procurement documents referred to in this contract notice, decide on their interest in and capacity and capability for delivering the goods and services which are the subject matter of this contract notice and complete and submit their tender response by the deadline date specified in section IV.2.2.
Further instructions and guidance are included in the procurement documents.
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Dec 2022, 11:38 GMT
- Last source update
- 30 Aug 2023, 11:32 BST
- Award evaluation window
- 26 Apr 2023 – …
- Authority reference
TfL 96274 (WS1268878378)- FTS notice number
2023/S 000-025425- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03933fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
The contract will be awarded to the economic operator who has submitted the Most Economically Advantageous Tender based on the evaluation criteria and weightings set out in section 5 of Volume 1.
Following the award of the contract, the winning economic operator will be required to undertake (up to) an 8 week proof of solution phase in accordance with the specific section set out in Section 4.3 of Volume 2, and the winning economic operator's proof of solution plan as required by Section 5.5 of the ITT.
If the winning economic operator fails to meet the proof of solution acceptance criteria and achieve all proof of solution milestones within its proof of solution plan within the (up to) 8 week proof of solution period, the Contracting Authority may terminate the contract in accordance with its terms and award a contract to the economic operator who achieved the next highest score (who will also then be subject to (up to ) an 8 week proof of solution phase).
All tenders are to remain open for acceptance by the Contracting Authority and will not be withdrawn for a period of 6 months from the date fixed for return in order to facilitate the proof of solution phase.
- Review procedure
In accordance with the Public Contracts Regulations 2015 (S.I. 2015/102), Part 3.
Please note that award decision notices (standstill letters) have been issued under Regulation 86 (and a Regulation 87 standstill period has been observed) following the completion of the ITT stage as referred to in V.2.1, thus creating a ranking list as described in II.2.14.
This is the point at which the award decision was taken and at which the competitive procurement process concluded (but without prejudice to the proof of solution phase as described in II.2.14).
No further standstill letters will be issued, and there will be no further standstill periods observed.
Publisher note: TfL have recently switched to a new sourcing and invoicing system, SAP Ariba, meaning that TfL's processes are now different to those that economic operators may be familiar with. The following instructions explain this new system and provide guidance on how interested parties will be able to communicate with TfL and access the tender through the new system. 1. To register or to check if you are already registered to SAP Ariba, log on to https://service.ariba.com/Supplier.aw. Interested parties must read the instructions carefully before proceeding with registration. For help on using the SAP Ariba system, please refer to https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training. If the problem persists please contact [email protected] . 2. Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL . 3. Upon completion of steps 1 and/or 2, interested parties must inform the TfL lead via email ([email protected]) with the following details: - your single point of contact first name and surname; - your email address; - your position in the organisation; - your organisation name; and - your applicable vendor ID in order that the interested party can be invited to the event in SAP Ariba. You will then have unrestricted and full access to all available documents, free of charge through your dashboard when you login to SAP Ariba at https://service.ariba.com/Supplier.aw . Interested economic operators are to ensure that they accommodate sufficient time between requesting access to documents and tender receipt deadline. The Contracting Authority shall not be held responsible for any delay resulting in an economic operator's ability to prepare a satisfactory bid due to a late access request from interested economic operators. Furthermore, the Contracting Authority is under no obligation to accept any requests to extend the tender deadline. The contract (if any) resulting from this call for competition may be awarded by and may be for the benefit of TfL and/or any of its subsidiaries at any time. The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract.
How it was run
Official notice- Submission deadline
- 2 Jun 2023, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 26 Apr 2023, 12:01 BST
Timeline
30 Jan 2023 → 30 Aug 2023 · 4 dates- Next notice expected30 Jan 2023
- Bids opened26 Apr 2023, 12:01 BST
- Submission deadline2 Jun 2023, 12:00 BST
- Notice published30 Aug 2023, 11:32 BST
Notice history
6 events · 5 releases on Find a Tender · since 17 Mar 2023- Published value updated to £1,499,62517 Mar 2023, 17:20 GMTwas £999,750
- Status changed to active17 Mar 2023, 17:20 GMT
- Procurement method changed17 Mar 2023, 17:20 GMT
- Deadline published: 26 Apr 2023, 12:00 BST17 Mar 2023, 17:20 GMT
- Deadline moved to 2 Jun 2023, 12:00 BST2 May 2023, 14:40 BST+37 days · was 26 Apr 2023, 12:00 BST
- Status changed to complete30 Aug 2023, 11:32 BST
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 26 Apr 2023 | 2 Jun 2023 | +37 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 26 Apr 2023 | 2 Jun 2023 | +37 d |
Once registered, please provide the bid manager's registered SAP Ariba details via email to Tufail Ahmed ([email protected]) that include: name, position, email address, supplier name and Vendor ID. Interested parties are requested to do this by 15 January 2023.
The Authority wishes to notify prospective tenderers that it is republishing the Invitation to Tender originally published on 17 March 2023. The amendments mainly concern the pricing model elements of the tender, in particular the ability of tenderers to use pricing for meters that are equivalent to the stated models within the pricing model where such models form part of their proposed solution. …
Routine re-releases (5)
- 2022-12: 2 releases · 21 Dec 2022, 22 Dec 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hildebrand Technology Limited | £1,499,625 † | — | Awarded |
Contracts
Contract 025425-2023-1 · Hildebrand Technology Limited
- Signed
- 2 Aug 2023
- Value
- £1,499,625
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- HM Courts and Tribunal ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- Hildebrand Technology LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria