Official UK procurement notice
Child Disability Service Term Time Activities clubs for children with disabilities and/or complex needs and children with Autistic spectrum Disorder ASD
Authority: West Lothian Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionProviding breaks for young people with a disability within a group setting with other young people in a venue in the local area.
The requirement will be split into two Lots.
CPV: Health and social work services · Social work and related services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1Term time Clubs for Children with Autistic Spectrum DisorderAwardedRenewal
The requirement is the delivery of 2 clubs with 14 support workers per club operating on alternate Saturdays supporting children with Autistic Spectrum Disorder(ASD) Each club operates 6 hours per day.The club will provide 3360 hours support per year
The clubs should provide diverse social, play and leisure opportunities matched against the different ages, abilities and preferences of children/young people.
The annual budget is GBP94,517
Bidders will be required to score a minimum of 60% of the marks allocated to Quality. Additional information: In accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only, the award evaluation will be based on the Most Economically Advantageous Tender on the basis of the best quality per GBP whereby price is fixed.
Lot #2Term Time Activities clubs for children with disabilitiesAwardedRenewal
Clubs to be held both during the week and at weekends for children with disabilities and multiple and complex needs. 36 support workers are required to provide 3760 hours of support per year.
The clubs should provide diverse social, play and leisure opportunities matched against the different ages, abilities and preferences of children/young people.
The annual budget is GBP 190,725
Bidders will be required to score a minimum of 60% of the marks allocated to Quality. Additional information: In accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only, the award evaluation will be based on the Most Economically Advantageous Tender on the basis of the best quality per GBP whereby price is fixed.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Term time Clubs for Children with Autistic Spectrum Disorder | 64% | 36% | |
| 2 · Term Time Activities clubs for children with disabilities | 64% | 36% |
- Suitability
Providers must be registered with the Care Inspectorate and a minimum of a score of 3 on the elements most recently inspected.
The provider shall be responsible for ensuring all staff employed within the service have the appropriate qualifications / registration /checks completed e.g. PVG based on the role they are required to undertake, this includes verifying information provided by the individual prior to employment being offered. For the avoidance of doubt the provider will comply with the Care Inspectorate Guidance on Safer Recruitment.
Where the provider presents themselves as being a charity they must be able to evidence their charitable status and registration with the Office of the Scottish Charity Regulator.
This requirement includes organisations which are registered as charities in other legal jurisdictions such as England and Wales unless evidence is provided which indicates they are regarded by OSCR as being exceptional under the Charities and Trustees Investment (Scotland) Act 2005.
- Economic & financial standing
Service providers are required to have the following Insurance in place at contract commencement.
Employers Liability GBP10M,
Public Liability GBP10M
Professional Indemnity GBP2M
West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers.
Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that below 50 will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
- Technical & professional ability
Service providers must be able to demonstrate experience of delivering activity clubs for children with disabilities.
Minimum: One previous example within the last 3 years
- Price carries 36 points on every lot: a 10% discount moves about 3.6 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Nov 2023, 09:49 GMT
- Last source update
- 16 May 2024, 10:17 BST
- Award evaluation window
- 4 Dec 2023 – …
- Authority reference
CC13139- FTS notice number
2024/S 000-015526- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041126Find a Tender
- Performance terms
Service providers will be required to perform services in accordance with the Service Specification and confirm that this can be achieved.
Publisher note: All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the current World Trade Organisation or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. Procedures for Review - An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session’ Re SPD question 4B.6 In relation to D&B checks In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating,tenderers should be able to provide financial accounts when requested. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period. The council will review any information which is comparable to a Dun & Bradstreet score of 50 from a recognised Agency to substantiate the Tenderer’s financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected. Police Scotland and Dun & Bradstreet checks will be carried out. Whilst Community Benefits are not being evaluated, any Community Benefits offered will be incorporated as contract conditions. Bidders will be required to score a minimum of 60% of the marks allocated to Quality. (SC Ref:766192)
How it was run
Official notice- Submission deadline
- 4 Dec 2023, 12:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 4 Dec 2023, 12:00 GMT
Timeline
4 Dec 2023 → 16 May 2024 · 4 dates- Submission deadline4 Dec 2023, 12:00 GMT
- Bids opened4 Dec 2023, 12:00 GMT
- Contract starts1 Apr 2024, 00:00 BST
- Notice published16 May 2024, 10:17 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 May 2024, 10:17 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Term time Clubs for Children with Autistic Spectrum Disorder1 award | |||
| Lothian Autistic SocietySME | — | — | Awarded |
| Lot 2 · Term Time Activities clubs for children with disabilities1 award | |||
| Action for ChildrenSME | — | — | Awarded |
Contracts
Term time Clubs for Children with Autistic Spectrum Disorder · Lothian Autistic SocietySME
- Signed
- 29 Mar 2024
- Value
- £472,585
- Period
- … – 31 Mar 2027
- Status
- active
Term Time Activities clubs for children with disabilities · Action for ChildrenSME
- Signed
- 29 Mar 2024
- Value
- £953,625
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Term time Clubs for Children with Autistic Spectrum Disorder | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Term Time Activities clubs for children with disabilities | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Livingston Sheriff CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Action for Children Services LtdAwarded supplier
- Lothian Autistic SocietyAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.