Official UK procurement notice
Tender for the Service & Maintenance of Fan Convectors & Air Curtains
Authority: Dundee City Council (Local council)
What is being bought
Published requirement descriptionThis procurement process is for the Service and Maintenance of Fan Convectors and Air Curtains. This is a 3-year contract with the option to extend for 2 years then a further 2 years totalling 7 years if extension option is utilised. This will be from 2025 – 2028 for 3-year initial contract ending in 2032 if extension options are utilised.
- Recurrence: This will be re-tendered in 7 years if extension options are utilised.
CPV: Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1The works shall comprise the Inspection, Testing, Certification, written reporting and…AwardedRenewalPublished value£118,000
The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Fan Convectors and Air Curtains and associated equipment within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen (e.g.: arising from discharge or damage).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (11)
- Resourcing of Requirements – contract resourcing: 15%
- Resourcing of Requirements- development: 5%
- Continuous Improvement – Customer Care: 6%
- Resourcing of Requirements - timescales: 8%
- Resourcing of Requirements - disruption: 5%
- Resourcing of Requirements – emergency call out: 10%
- Resourcing of Requirements- Programme of works: 5%
- Community Benefits: 1.5%
- Fair Work First: 1.5%
- Continuous Improvement – Feedback: 3%
- price: 40%
Published award criteria (18)
- Compliance with Specification: Pass/Fail
- CDM Construction, Design & Management Regulations 2015: Pass/Fail
- Duty of Care, Health and Safety & Risk Management: Pass/Fail
- Site Specific Risk Assessment and Method Statement: Pass/Fail
- Health and Safety: Pass/Fail
- Resourcing: Pass/Fail
- Environment: Pass/Fail
- Resourcing of Requirements – contract resourcing: 15
- Resourcing of Requirements- development: 5
- Continuous Improvement – Customer Care: 6
- Continuous Improvement – Feedback: 3
- Resourcing of Requirements - timescales: 8
- Resourcing of Requirements - disruption: 5
- Resourcing of Requirements – emergency call out: 10
- Resourcing of Requirements- Programme of works: 5
- Community Benefits: 1.5
- Fair Work First: 1.5
- Price: 40
- Suitability
All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent – a copy of Company accreditation should be supplied with the returned Tender.
- Economic & financial standing
Tenderers must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance:
Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and
Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim.
Minimum: The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial str…
- Price carries 43 of 100 points: a 10% discount moves about 4.3 points. Quality carries 57 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · This will be re-tendered in 7 years if extension options are utilised.
- First published
- 20 Nov 2024, 08:43 GMT
- Last source update
- 5 Mar 2025, 15:11 GMT
- Award evaluation window
- 19 Dec 2024 – …
- Authority reference
DCC/CD/42/24- FTS notice number
2025/S 000-008078- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04bd15Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:792446)
How it was run
Official notice- Submission deadline
- 19 Dec 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 19 Dec 2024, 12:00 GMT
Timeline
19 Dec 2024 → 21 Apr 2025 · 4 dates- Submission deadline19 Dec 2024, 12:00 GMT
- Bids opened19 Dec 2024, 12:00 GMT
- Notice published5 Mar 2025, 15:11 GMT
- Bids must remain valid until21 Apr 2025, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Mar 2025, 15:11 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Scan Building Services LtdSME | £59,190 † | — | Awarded |
Contracts
Contract 008078-2025-DCC/CD/42/24-1 · Scan Building Services LtdSME
- Signed
- 5 Mar 2025
- Value
- £59,190
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dundee SheriffReview body
- Scottish Courts ServiceReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Scan Building Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.