Official UK procurement notice
Tender for the Recoating of Shoegear on Central, District, Circle and Hammersmith and City Lines
Authority: Transport for London (Public body)
What is being bought
Published requirement descriptionTransport for London (TfL) is concluding a competitive procurement process for the recoating of cast and machined components-including sleet brushes, shoe gear brackets, and associated parts-used on S Stock (S7) trains operating on the Circle, District, and Hammersmith & City lines, as well as on Central Line trains.
These components experience surface coating wear during service and require restoration to an 'as-new' condition to ensure continued reliability until the next scheduled overhaul (approximately nine years for S7 and six years for Central Line stock). The recoating service will be performed offsite at the supplier's facilities.
- How the procedure runs: The contracting authority will run a competitive flexible procedure in accordance with the Procurement Act 2023. The process will begin with the publication of a Tender Notice via the Find a Tender Service (FTS), inviting all interested suppliers to participate. Initial invitations will be issued through the authority's tendering portal to those who engaged during pre-market activity, with access available to any other supplier who requests it and meets the published selection criteria. Following receipt of initial tenders, the authority reserves the right to conduct one or more rounds of negotiation with shortlisted suppliers. These negotiations may cover technical solutions, pricing, delivery models, or other aspects of the offer. Any refinements to the award criteria or specification arising from negotiation will be transparently communicated to all participants in the next round. Suppliers will be given equal opportunity to respond to revised requirements. The procedure may include multiple tendering rounds, with supplier selection refined at each stage based on published criteria. Final evaluation will be conducted following the last round of submissions, and the preferred bidder will be selected subject to governance approval. A standstill period will be observed prior to formal contract award.
CPV: Coating materials · Repair and maintenance services of motor vehicles and associated equipment · Repair and maintenance services of rolling stock
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Bids received
- 2 bids received · 1 suppliers appointed
- Framework period
- 4 yrs · up to 5 yrs from 2 Apr 2026
Published description of the framework
As per Invitation to Tender
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£600,000
- Economic & financial standing
Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.
- Technical & professional ability
Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical: 40%
- Deliverability: 10%
- Commercial: 40%
- Social Value: 10%
Published award criteria (4)
- Commercial: Criteria further described within the tender documentation.
- Technical: Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.
- Deliverability: Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.
- Social Value: Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.
- Economic & financial standing
Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.
- Technical & professional ability
Detailed within the Invitation to Tender and Procurement Specific Questionnaire for this requirement.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Tender for the Recoating of Shoegear on Central, District, Circle and…” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 May 2025, 12:18 BST
- Last source update
- 1 Sept 2026, 11:41 BST
- Award evaluation window
- Submission end – 14 Feb 2026
- Authority reference
WS2557572280- FTS notice number
2025/S 000-059405- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051d55Find a Tender
- How it runs
The contracting authority will run a competitive flexible procedure in accordance with the Procurement Act 2023. The process will begin with the publication of a Tender Notice via the Find a Tender Service (FTS), inviting all interested suppliers to participate. Initial invitations will be issued through the authority's tendering portal to those who engaged during pre-market activity, with access available to any other supplier who requests it and meets the published selection criteria.
Following receipt of initial tenders, the authority reserves the right to conduct one or more rounds of negotiation with shortlisted suppliers. These negotiations may cover technical solutions, pricing, delivery models, or other aspects of the offer. Any refinements to the award criteria or specification arising from negotiation will be transparently communicated to all participants in the next round. Suppliers will be given equal opportunity to respond to revised requirements.
The procedure may include multiple tendering rounds, with supplier selection refined at each stage based on published criteria. Final evaluation will be conducted following the last round of submissions, and the preferred bidder will be selected subject to governance approval. A standstill period will be observed prior to formal contract award.
How it was run
Official notice- Appointment period ends
- 22 Oct 2025, 12:00 BST
- Clarification deadline
- 8 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
TfL e-Tendering:
This procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba. Participation and Tender documentation will be available on this portal to all interested Applicants.
The portal can be accessed via the following link:
service.ariba.com/Supplier.aw ↗
Central Digital Platform:
As part of the participation, Applicants should also be registered on the Central Digital Platform and have completed all the relevant registration questions. Further details can be found here:
www.gov.uk/government/publicati… ↗
SAP Ariba Registration:
The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.
(1) To register or to check if you are already registered to SAP Ariba, log on to service.ariba.com/Supplier.aw ↗ Interested parties must read the instructions carefully before proceeding with registration.
(2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link s1-eu.ariba.com/Sourcing/Main/ad/sel… ↗
Guidance on registering is available through the following link: here content.tfl.gov.uk/supplier-registratio… ↗
(3) Upon completion of steps 1 and/or 2, interested parties must inform [email protected] with the following details:
- your organisation name as registered in SAP Ariba;
- your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID;
- your single point of contact registered on SAP Ariba; first name and surname;
- your email address registered with SAP Ariba; and
- your role in the organisation as registered with SAP Ariba;
Completion of these steps will enable TfL to invite interested parties to the sourcing event in SAP Ariba to gain access to the procurement documents, allowing interested Applicants to view documents and submit their Participation stage responses via SAP Ariba.
Please contact [email protected] in the first instance should you experience any problems with the portal for issues related to items 1 and 2 above.
Applicants must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting their participation and tender responses.
Timeline
22 May 2025 → 1 Sept 2026 · 11 dates- Planning notice published22 May 2025, 12:18 BST
- Market engagement26 Jun 2025, 23:59 BST
The sourcing plan is to develop and publish a Tender package by 03.07.2025 after the completion and review of responses from potential suppliers towards the Preliminary Market Engagement published.
TfL also desires to complete the Tender process by 30.03.2026.
- Next notice expected3 Jul 2025, 23:59 BST
- Tender notice published394 days ago24 Sept 2025, 16:02 BST
- Clarification questions by381 days ago8 Oct 2025, 12:00 BST
- Admission / appointment period ends367 days ago · period end, not a bid countdown22 Oct 2025, 12:00 BST
- Award decision expected by251 days ago14 Feb 2026, 23:59 GMT
- Contract starts205 days ago2 Apr 2026, 00:00 BST
- Assessment summaries sent149 days ago28 May 2026, 00:00 BST
- Standstill ends133 days ago12 Jun 2026, 23:59 BST
- Latest notice published53 days ago1 Sept 2026, 11:41 BST
Notice history
11 events · 4 releases on Find a Tender · since 22 May 2025- Preliminary market engagement notice published22 May 2025, 12:18 BSTUK2
- Tender notice published24 Sept 2025, 16:02 BSTUK4
- Status changed to active24 Sept 2025, 16:02 BST
- Procurement method changed24 Sept 2025, 16:02 BST
- Deadline published: 22 Oct 2025, 12:00 BST24 Sept 2025, 16:02 BST
- Contract award notice published1 Jun 2026, 16:08 BSTUK6
- Status changed to complete1 Jun 2026, 16:08 BST
- Procurement method changed1 Jun 2026, 16:08 BST
- Buyer details updated1 Jun 2026, 16:08 BST
- Contract signature expected18 Jun 2026, 23:59 BSTscheduled
- Procurement termination notice published1 Sept 2026, 11:41 BSTUK12
Routine re-releases (4)
- 2025-05: 1 release · 22 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KARAS PLATING LIMITEDContract for the Recoating Shoegear on Central, District, Circle and Hammersmith and City Lines29 Jun 2026 – 29 Jun 2030 · up to 29 Jun 2032Extensions: Option to extend of up to 24 Months · Options: Contract includes variation clauses which can be used to purchase more of the same services, in line with the option to extend the contract duration. | £672,394 | 21 May 2026 | Awarded |
Contracts
Contract 1 · KARAS PLATING LIMITED
- Signed
- date not published
- Value
- —
- Period
- … – 2 Apr 2030
- Status
- cancelled (27 Aug 2026), the TRS specification issued for this tender contained missing information, which may not have provided all participants with sufficient clarity to prepare their submissions accurately.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Transport for LondonProcess contact pointProcuring entityPublic authority - central governmentProcuring on behalf of its subsidiary; London Underground Limited
Framework contractors & participating bidders
1 commercial party on the notice- KARAS PLATING LIMITEDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender