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Published 13 Nov 2024, 15:06 GMT

Official UK procurement notice

Tender for the provision of the Integrated Community Equipment Service (ICES)

Official notice

Authority: Herefordshire Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedure
Sectors: Health & Social Care (85) Delivery: West Midlands (UKG11)
Published estimate£9,100,000≈ £4.2m / year
Submissions closed 15 Dec 2024awarded 20 Mar 2025
Awarded to Nottingham Rehab Limited
Contract term 2 yrs 2 moends 31 Mar 2027 · extension options published · starts 10 Feb 2025

What is being bought

Published requirement description

Herefordshire Council and NHS Herefordshire and Worcestershire Integrated Care Board (ICB) are seeking to appoint a supplier to deliver its Integrated Community Equipment Service (ICES) to residents of all ages across the county.

The Integrated Community Equipment Service comprises the following main functions:

  1. Sourcing and purchasing appropriate equipment (core standard equipment and bespoke special equipment)
  2. Delivery and installation
  3. Collection, cleaning and recycling
  4. Service, maintenance and repairs
  5. Storage

The bidder must also have the appropriate IT systems in place for seamless online ordering and order tracking, account management and logistics planning / management.

Full details are provided within the specification of requirement and the tender documents, which are available from the Supplying the Southwest Portal.

CPV: Health and social work services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrs 2 moPublished value£9,100,000
Contract period: 10 Feb 2025 – 31 Mar 2027 (2 yrs 2 mo)
Delivery: West Midlands
Extensions: An option to extend for further periods for a total of up to three years (extensions are subject to further Commissioners’ governance, budget approval and satisfactory Supplier performance).Variant bids: not allowed
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 38%Social value: 12%
Published award criteria (3)
  • Quality: 50
  • Social Value: 12
  • Price: 38
What this means for your bid
  • Price carries 38 of 100 points: a 10% discount moves about 3.8 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Nov 2024, 15:06 GMT
Last source update
22 Apr 2025, 15:09 BST
Award evaluation window
15 Dec 2024 – …
Authority reference
DN751886
FTS notice number
2025/S 000-016285
Classification (CPV)
Health and social work services
Delivery area
West Midlands (UKG11)
Official registry OCID
ocds-h6vhtk-04b633 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Dec 2024, 23:30 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
15 Dec 2024, 23:30 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

15 Dec 2024 → 22 Apr 2025 · 4 dates
  1. Submission deadline
    15 Dec 2024, 23:30 GMT
  2. Bids opened
    15 Dec 2024, 23:30 GMT
  3. Contract starts
    10 Feb 2025
  4. Notice published
    22 Apr 2025, 15:09 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Apr 2025, 15:09 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £9,100,0001 contract exc. VAT
Bids received 1
Contracts signed 1latest 20 Mar 2025
Awarded toValueDateStatus
Nottingham Rehab Limited£9,100,000 †—Awarded

Contracts

  • Contract 016285-2025-1 · Nottingham Rehab Limited

    Signed
    20 Mar 2025
    Value
    £9,100,000
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Herefordshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, Plough Lane, Hereford, West Midlands, HR4 0LEContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.