Official UK procurement notice
Tender for the provision of grounds and verge maintenance services within Powys
Authority: Powys County Council (Local council)
What is being bought27 lots · detail below
Published requirement descriptionPowys County Council’s (The Council) Highways, Grounds and Street Services (HGSS) are responsible for the management of grounds maintenance, grass cutting and additional associated activities on trunk roads, county and rural roads and within urban areas in the County of Powys.
The Council currently maintains the following:
-153 hectares of municipal grass areas across Powys which includes play areas, housing estates, libraries, etc., which are normally cut 10 times during the year;
-19 cemeteries which are cut 14 times;
-96 hectares of County Urban verges in towns and villages which are normally cut three times during the year;
-4 hectares of shrub bed maintenance;
-Over 4600 km’s of County Rural highway verges;
-134 Roadside Verge Nature Reserves (RVNR’s); and
The service is currently delivered through a mix of the internal service and external contractors and the service is usually delivered between April and October each year.
CPV: Grounds maintenance services · Verge maintenance work
Lots and requirements (27)Procurement structure
25 of 27 loaded on this pageShowing the first 25 of 27 published lots; the full list is in the JSON and Markdown mirrors of this notice. 27 lots · no lot values published · same evaluation weights on every lot.
Lot #11a - Buttington cemeteryAwardedRenewal
The provision of grounds maintenance services in Buttington cemetery
Lot #21b - Castle Caereinion cemeteryCancelledRenewal
The provision of grounds maintenance services in Castle Caereinion cemetery
Lot #31c - Guilsfield cemeteryCancelledRenewal
The provision of grounds maintenance services in Guilsfield cemetery
Lot #41d - Llanfyllin cemeteryCancelledRenewal
The provision of grounds maintenance services in Llanfyllin cemetery
Lot #51e - Machynlleth cemeteryCancelledRenewal
The provision of grounds maintenance services in Machynlleth cemetery
Lot #61f - Montgomery cemeteryCancelledRenewal
The provision of grounds maintenance services in Montgomery cemetery
Lot #71g - Newtown cemeteryCancelledRenewal
The provision of grounds maintenance services in Newtown cemetery
Lot #81h - Masegwasted cemeteryCancelledRenewal
The provision of grounds maintenance services in Masegwasted cemetery
Lot #91i - Knighton cemetery (new site)CancelledRenewal
The provision of grounds maintenance services in Knighton cemetery (new site)
Lot #101j - Knighton cemetery (old site)CancelledRenewal
The provision of grounds maintenance services in Knighton cemetery (old site)
Lot #111k - Llandrindod Wells cemeteryAwardedRenewal
The provision of grounds maintenance services in Llandrindod Wells cemetery
Lot #121l - Presteigne cemeteryAwardedRenewal
The provision of grounds maintenance services in Presteigne cemetery
Lot #131m - Rhayader cemeteryAwardedRenewal
The provision of grounds maintenance services in Rhayader cemetery
Lot #141n - Brecon cemeteryAwardedRenewal
The provision of grounds maintenance services in Brecon cemetery
Lot #151o - Hay-on-Wye cemeteryAwardedRenewal
The provision of grounds maintenance services in Hay-on-Wye cemetery
Lot #161p - Llanfilo cemeteryAwardedRenewal
The provision of grounds maintenance services in Llanfilo cemetery
Lot #171q - Llanwrtyd Wells cemeteryAwardedRenewal
The provision of grounds maintenance services in Llanwrtyd Wells cemetery
Lot #182a - North Central area (Urban Verges)AwardedRenewal
The provision of grounds maintenance services in the North Central urban verges area
Lot #192b - North East area (Urban Verges)AwardedRenewal
The provision of grounds maintenance services in the North East urban verge area, Powys
Lot #202c - North West area (Urban Verges)CancelledRenewal
The provision of grounds maintenance services in the North West urban verges area
Lot #212d - The Mid East area (Urban Verges)CancelledRenewal
The provision of grounds maintenance services in the Mid East urban verges area
Lot #222e - The Mid West area (Urban Verges)CancelledRenewal
The provision of grounds maintenance services in the Mid West urban verge area
Lot #232f - South Central area (Urban Verges)CancelledRenewal
The provision of grounds maintenance services in the South Central urban verges area
Lot #242g - South West area (Urban Verges)CancelledRenewal
The provision of grounds maintenance services in the South Central urban verges area
Lot #253a - Mid zone (Rural Verges)CancelledRenewal
The provision of grounds maintenance services in the Mid rural verges zone
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 400
- Price: 600
- Price carries 600 of 1000 points: a 10% discount moves about 60 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Dec 2022, 16:24 GMT
- Last source update
- 15 Aug 2024, 15:57 BST
- Award evaluation window
- 3 Feb 2023 – …
- Authority reference
ITT_98856- FTS notice number
2024/S 000-025994- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039307Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Instructions for Suppliers – Registration on etenderwales Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel. Internet address(es): http://etenderwales.bravosolution.co.uk Suppliers Instructions How to Express Interest in this Tender 1. Register your company on the eTenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the “Click here to register” link - Accept the terms and conditions and click “continue” - Enter your correct business and user details - Note the username you chose and click “Save” when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the “Open Access ITTs” link. - Click on the relevant ITT to access the content. - Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. - This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only) - Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on: - eMail: [email protected] - Phone: 0800 368 4850 / Fax: 020 7080 0480 Tenders or Requests to Participate must be sent to: Official name: www.etenderwales.bravosolution.co.uk (WA Ref:143848)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk ↗
- Submission deadline
- 3 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 3 Feb 2023, 12:00 GMT
Timeline
3 Feb 2023 → 15 Aug 2024 · 3 dates- Submission deadline3 Feb 2023, 12:00 GMT
- Bids opened3 Feb 2023, 12:00 GMT
- Notice published15 Aug 2024, 15:57 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Aug 2024, 15:57 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · 1a - Buttington cemetery1 award | |||
| D.T. Ground MaintenanceSME | £13,665 † | — | Awarded |
| Lot 11 · 1k - Llandrindod Wells cemetery1 award | |||
| OTM GROUNDSCARE LTDSME | £40,200 † | — | Awarded |
| Lot 12 · 1l - Presteigne cemetery1 award | |||
| OTM GROUNDSCARE LTDSME | £37,664 † | — | Awarded |
| Lot 13 · 1m - Rhayader cemetery1 award | |||
| OTM GROUNDSCARE LTDSME | £19,100 † | — | Awarded |
| Lot 14 · 1n - Brecon cemetery1 award | |||
| OTM GROUNDSCARE LTDSME | £88,747 † | — | Awarded |
| Lot 15 · 1o - Hay-on-Wye cemetery1 award | |||
| OTM GROUNDSCARE LTDSME | £39,365 † | — | Awarded |
| Lot 16 · 1p - Llanfilo cemetery1 award | |||
| OTM GROUNDSCARE LTDSME | £5,445 † | — | Awarded |
| Lot 17 · 1q - Llanwrtyd Wells cemetery1 award | |||
| OTM GROUNDSCARE LTDSME | £17,520 † | — | Awarded |
| Lot 18 · 2a - North Central area (Urban Verges)1 award | |||
| JIMMY HUGHES SERVICES LTDSME | £97,851 † | — | Awarded |
| Lot 19 · 2b - North East area (Urban Verges)1 award | |||
| Land Right Services LtdSME | £77,838 † | — | Awarded |
17 further award records carry no date or value.
Contracts
1a - Buttington cemetery · D.T. Ground MaintenanceSME
- Signed
- 1 Aug 2024
- Value
- £13,665
- Status
- active
1k - Llandrindod Wells cemetery · OTM GROUNDSCARE LTDSME
- Signed
- 1 Aug 2024
- Value
- £40,200
- Status
- active
1l - Presteigne cemetery · OTM GROUNDSCARE LTDSME
- Signed
- 1 Aug 2024
- Value
- £37,664
- Status
- active
1m - Rhayader cemetery · OTM GROUNDSCARE LTDSME
- Signed
- 1 Aug 2024
- Value
- £19,100
- Status
- active
1n - Brecon cemetery · OTM GROUNDSCARE LTDSME
- Signed
- 1 Aug 2024
- Value
- £88,747
- Status
- active
1o - Hay-on-Wye cemetery · OTM GROUNDSCARE LTDSME
- Signed
- 1 Aug 2024
- Value
- £39,365
- Status
- active
1p - Llanfilo cemetery · OTM GROUNDSCARE LTDSME
- Signed
- 1 Aug 2024
- Value
- £5,445
- Status
- active
1q - Llanwrtyd Wells cemetery · OTM GROUNDSCARE LTDSME
- Signed
- 1 Aug 2024
- Value
- £17,520
- Status
- active
2a - North Central area (Urban Verges) · JIMMY HUGHES SERVICES LTDSME
- Signed
- 1 Aug 2024
- Value
- £97,851
- Status
- active
2b - North East area (Urban Verges) · Land Right Services LtdSME
- Signed
- 1 Aug 2024
- Value
- £77,838
- Status
- active
2c - North West area (Urban Verges)
- Signed
- 1 Aug 2024
- Value
- £37,503
- Status
- active
1b - Castle Caereinion cemetery
- Signed
- 1 Aug 2024
- Value
- £26,100
- Status
- active
2d - The Mid East area (Urban Verges)
- Signed
- 1 Aug 2024
- Value
- £55,648
- Status
- active
2e - The Mid West area (Urban Verges)
- Signed
- 1 Aug 2024
- Value
- £43,191
- Status
- active
2f - South Central area (Urban Verges)
- Signed
- 1 Aug 2024
- Value
- £41,610
- Status
- active
2g - South West area (Urban Verges)
- Signed
- 1 Aug 2024
- Value
- £35,699
- Status
- active
3a - Mid zone (Rural Verges)
- Signed
- 1 Aug 2024
- Value
- £99,936
- Status
- active
3c - South zne (Rural Verges)
- Signed
- 1 Aug 2024
- Value
- £97,438
- Status
- active
1e - Machynlleth cemetery
- Signed
- 1 Aug 2024
- Value
- £134,400
- Status
- active
1f - Montgomery cemetery
- Signed
- 1 Aug 2024
- Value
- £5,295
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 1a - Buttington cemetery | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · 1b - Castle Caereinion cemetery | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 3 · 1c - Guilsfield cemetery | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 4 · 1d - Llanfyllin cemetery | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 5 · 1e - Machynlleth cemetery | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 6 · 1f - Montgomery cemetery | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 7 · 1g - Newtown cemetery | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 8 · 1h - Masegwasted cemetery | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 9 · 1i - Knighton cemetery (new site) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 10 · 1j - Knighton cemetery (old site) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 11 · 1k - Llandrindod Wells cemetery | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 12 · 1l - Presteigne cemetery | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 13 · 1m - Rhayader cemetery | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 14 · 1n - Brecon cemetery | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 15 · 1o - Hay-on-Wye cemetery | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 16 · 1p - Llanfilo cemetery | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 17 · 1q - Llanwrtyd Wells cemetery | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 18 · 2a - North Central area (Urban Verges) | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 19 · 2b - North East area (Urban Verges) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 20 · 2c - North West area (Urban Verges) | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 21 · 2d - The Mid East area (Urban Verges) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 22 · 2e - The Mid West area (Urban Verges) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 23 · 2f - South Central area (Urban Verges) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 24 · 2g - South West area (Urban Verges) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 25 · 3a - Mid zone (Rural Verges) | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
5 commercial parties on the notice- D.T. Ground MaintenanceAwarded supplier
- JIMMY HUGHES SERVICES LTDAwarded supplier
- Land Right Services LtdAwarded supplier
- OTM GROUNDSCARE LTDAwarded supplier
- j k jones landscapersAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria