Official UK procurement notice
Tender for Graduation Service Venue Hire
Authority: Birmingham City University (Education)
What is being bought
Published requirement descriptionThe graduation ceremonies involved for this tender are from July 2028 to January 2033. Graduation ceremonies are held twice a year: January and July. There are 9 ceremonies in January over 3 days and 15 ceremonies in July over 5 days. Each ceremony has up to 620 students graduating with 2 guests per student.
The venue selected must be within a 7.5-mile radius from the city centre campus - B4 7BD.
The tender includes venue hire and services and catering for BCU staff, graduates and guests.
Access to the tenderbox is: RY2MQUTV38
- How the procedure runs: Stage 1 - ITT and price submission Stage 2 - Site Visit Stage 3 - Best and Final Offer (BAFO) Stage
CPV: Event services
The lotProcurement structure
single lot · value publishedLot #1Published value£6,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 65%
- Site Visit: 10%
- Price: 25%
Published award criteria (3)
- Quality
- Price
- Site Visit
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jun 2026, 09:42 BST
- Last source update
- 16 Jun 2026, 10:22 BST
- Award evaluation window
- Submission end – 2 Nov 2026
- Authority reference
TU031- FTS notice number
2026/S 000-056004- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b49dFind a Tender
- How it runs
Stage 1 - ITT and price submission
Stage 2 - Site Visit
Stage 3 - Best and Final Offer (BAFO) Stage
How it was run
Official notice- Submission deadline
- 17 Jul 2026, 12:00 BST
- Clarification deadline
- 29 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 Jun 2026 → 1 Jul 2028 · 6 dates- Tender notice published135 days ago15 Jun 2026, 09:42 BST
- Latest notice published134 days ago16 Jun 2026, 10:22 BST
- Clarification questions by121 days ago29 Jun 2026, 12:00 BST
- Submission deadline103 days ago17 Jul 2026, 12:00 BST
- Today28 Oct 2026
- Award decision expected byin 5 days2 Nov 2026, 23:59 GMT
- Contract starts1 Jul 2028, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 15 Jun 2026- Tender notice published15 Jun 2026, 09:42 BSTUK4
- Tender notice published16 Jun 2026, 10:22 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender