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Published 8 Oct 2025, 14:15 BST

Official UK procurement notice

Framework for the Haulage of Rock Salt

Official notice

Authority: Pembrokeshire County Council (Local council)

Framework agreementServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Transport & Passenger Services (60) Delivery: Wales (UKL14)
Framework ceiling (notional)£225,000framework ceiling, not attributable revenue
Submissions closed 6 Nov 2025awarded 3 Dec 2025
Awarded to MDS Distribution
Framework period 3 yrsends 31 Dec 2028 · starts 1 Jan 2026

What is being bought

Published requirement description

Single supplier framework for the Haulage of Rock Salt from the Rock Salt suppliers mine in Cheshire to two locations within Pembrokeshire.

  • The authority expects to re-tender this requirement around 1 Oct 2028, 23:59 BST.
  • No preliminary market engagement: Service has been running well from previous Specification, no amendments required.

CPV: Hire of goods-transport vehicles with driver

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
Framework period
3 yrs from 1 Jan 2026
Published description of the framework

Single Supplier Framework.

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEVCSEPublished value£225,000
Contract period: 1 Jan 2026 – 31 Dec 2028 (3 yrs)Value: £225,000 exc. VAT · £270,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
60180000 Hire of goods-transport vehicles with driver
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender Docs

  • Technical & professional ability

    As per Tender Docs

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (4)
  • Capacity: 20%
  • Fleet: 10%
  • Resources: 10%
  • Price: 60%
Published award criteria (4)
  • Capacity: Provide details of how you will ensure you have the capacity to meet the requirements in regards to Winter restock deadlines, maximum weekly collection tonnages and contingency measures to cover busy periods which may fall on for example weekends or holiday periods.
  • Fleet: Provide details of the fleet that you will have available for deployment to meet the requirements of this contract.
  • Resources: Provide details of the resources (e,g. manpower) you will have available for deployment to meet the requirements of this contract. Please detail which of these staff are qualified drivers.
  • Price: Price per Tonne (as per Tender Docs)
Conditions of participation2
  • Economic & financial standing

    As per Tender Docs

  • Technical & professional ability

    As per Tender Docs

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework for the Haulage of Rock Salt” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Oct 2028
First published
8 Oct 2025, 14:15 BST
Last source update
8 Jan 2026, 12:07 GMT
Award evaluation window
Submission end – 18 Nov 2025
Authority reference
PROC/2526/085
FTS notice number
2025/S 000-063335
Latest notice
Contract details notice (UK7)
Classification (CPV)
Hire of goods-transport vehicles with driver
Delivery area
Wales (UKL14)
Official registry OCID
ocds-h6vhtk-05aaab Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
6 Nov 2025, 14:00 GMT
Clarification deadline
3 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

8 Oct 2025 → 8 Jan 2026 · 8 dates
  1. Tender notice published373 days ago
    8 Oct 2025, 14:15 BST
  2. Clarification questions by347 days ago
    3 Nov 2025, 12:00 GMT
  3. Admission / appointment period ends344 days ago · period end, not a bid countdown
    6 Nov 2025, 14:00 GMT
  4. Award decision expected by332 days ago
    18 Nov 2025, 23:59 GMT
  5. Assessment summaries sent318 days ago
    3 Dec 2025
  6. Standstill ends308 days ago
    12 Dec 2025, 23:59 GMT
  7. Contract starts289 days ago
    1 Jan 2026
  8. Latest notice published281 days ago
    8 Jan 2026, 12:07 GMT

Notice history

5 events · 3 releases on Find a Tender · since 8 Oct 2025
  1. Tender notice published
    8 Oct 2025, 14:15 BST
    UK4
  2. Contract award notice published
    3 Dec 2025, 14:16 GMT
    UK6
  3. Status changed to complete
    3 Dec 2025, 14:16 GMT
  4. Contract signature expected
    15 Dec 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    8 Jan 2026, 12:07 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11 award · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 18 Dec 2025
Awarded toValueDateStatus
MDS DistributionSME1 Jan 2026 – 31 Dec 2028£225,0003 Dec 2025Awarded

Contracts

  • Haulage of Rock Salt · MDS DistributionSME

    Signed
    18 Dec 2025
    Value
    £197,442
    Period
    1 Jan 2026 – 31 Dec 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders22—

Contracting authority & participating public bodies

Pembrokeshire County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYMR-6838-HZQY County Hall, Pembrokeshire, Wales, SA61 1TPContact email

Framework contractors & participating bidders

1 commercial party on the notice
  • MDS Distribution LtdFramework contractorGB-PPON: PVBG-1188-PNWZ Station Yard, Llanfyrnach, Wales, SA35 0BZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender