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Published 17 Sept 2026, 14:39 BST
Official UK Procurement Procedure

Tender for Childrens Rights and Advocacy Services and Independent Visitors Service

Official notice
Authority:Herefordshire Council(Local Council)
Multi-lot
services
Open procedure
Above threshold
{"lightTouch"}
Published estimate
£1,330,000
≈ £265,854 / year · 1 value update in timeline
Submission deadline
16 Oct 2026, 12:00 BST
28d 20h leftTypical competition: 3 bidsThis authority · all categories · 24 months · n=35 bid reports
Clarification Cut-Off
5 Oct 2026, 23:59 BST
Tender enquiry deadline · 2 lots
Contract duration
5 yrs (with extension options)
Starts 1 Feb 2027, 00:00 GMT

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: Herefordshire Council: "Tender for Childrens Rights and Advocacy Services and Independent Visitors Service". Published status: active. Published value: £1,330,000. 2 published lots. Recorded submission deadline: 16 Oct 2026, 12:00 BST. Published submission portal: www.supplyingthesouthwest.org.uk.

Official Requirement Description:

Herefordshire Council is inviting tenders for the provision of Childrens Rights and Advocacy Service and Independent Visitors Service. The procurement is divided into two lots: • Lot 1 - Childrens Rights and Advocacy Service • Lot 2 - Independent Visitors Service Bidders may submit a tender for one or both Lots depending on the services they are able to deliver and their capability and capacity to meet the requirements of the relevant Lot(s). The Council intends to appoint a maximum of one supplier for each Lot.

Lots and requirements (2)

Procurement Structure
1 page · 5 per page
  • Lot #1
    Childrens Rights and Advocacy Services
    active
    Renewal
    Published value£959,000
    Children's Rights and Advocacy Service for eligible children and young people accessing Herefordshire children's social care services. This includes children in need, children subject to child protection plans, children looked after, care leavers up to the age of 25 and 16/17-year-olds who are presenting as homeless.
    Contract period:
    1 Feb 2027 — 31 Jan 2032 (5 yrs)
    Eligibility:
    Not published
    Turnover benchmark:
    ~£383,390/yr
    Options / extension:
    Up to 24 months subject to demand, contractor's satisfactory performance, governance and budget approvals.
  • Lot #2
    Independent Visitors Service
    active
    Renewal
    Published value£371,000
    The delivery of the Independent Visitors Service for Care Experienced and Care Leavers of Herefordshire. The Independent Visitor Service provides children and young people in care with access to a consistent, independent and trusted adult relationship that promotes their wellbeing, resilience and positive outcomes.
    Contract period:
    1 Feb 2027 — 31 Jan 2032 (5 yrs)
    Eligibility:
    Not published
    Turnover benchmark:
    ~£148,319/yr
    Options / extension:
    Up to 24 months subject to demand, contractor's satisfactory performance, governance and budget approvals.

Published award criteria & contract terms

From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Evaluation weighting
Quality: 116
Price: 60
Social value: 24
Same published split on all 2 lots.Published as relative weights, not percentage points.
Published sub-criteria
  • Quality — 58
  • Quality — 58
  • Price — 30
  • Price — 30
  • Social Value — 12
  • Social Value — 12
Published terms
Contract duration5 yrs (with extension options)

Competition analysis · published record, not a forecast of who will bid

How Herefordshire Council buys Health and social work services (CPV 85) — and who usually turns up

Herefordshire Council’s own published record, next to the West Midlands market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: sector page →

1

How the contest usually goes

Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards report one bid by definition and are left out. Empty means nothing was published, not filled in from elsewhere.

This authority

Herefordshire Council

contract notices in 36 months: 22 in division 85 · 105 in all categories (5 direct)

Bids per lot3division 85 · 36m · n=7 lots
Single-bid lots43%division 85 · 36m · n=7 lots
Award vs estimateat estimatedivision 85 · 36m · n=6 pairs
Deadline → award42ddivision 85 · 36m · n=3 notices
Notice updates2all categories · 24m · n=143 notices
Awarded without competition0%division 85 · 36m · n=22 notices
Bids per lot · history, not this notice’s lots robust · n=7
  • 1 bid 43%
  • 2–3 29%
  • 4–6 0%
  • 7+ 29%

Median 3 · 7 lots on 7 contested notices · division 85.

Winning award vs estimate robust · n=6
  • Below estimate 17%
  • Within ±2% 67%
  • Above estimate 17%

6 lot pairs · division 85.

The market · delivery region

West Midlands · Health and social work services (CPV 85)

contract notices delivered in West Midlands in 36 months: 4,365 in division 85 (3,465 contested)

Bids per lot5division 85 · 36m · n=3,098 lots
Single-bid lots17%division 85 · 36m · n=3,098 lots
Award vs estimateat estimatedivision 85 · 36m · n=232 pairs
Deadline → award48ddivision 85 · 36m · n=141 notices
SME bidders79%division 85 · 36m · n=142 lots
Winners based in the region94%division 85 · 36m · n=4,812 awards
Bids per lot · history, not this notice’s lots robust · n=3,098
  • 1 bid 17%
  • 2–3 22%
  • 4–6 18%
  • 7+ 43%

Median 5 · 3,098 lots on 2,983 contested notices · division 85.

Winning award vs estimate robust · n=232
  • Below estimate 30%
  • Within ±2% 60%
  • Above estimate 10%

232 lot pairs · division 85.

robust · n=6 Awards in Herefordshire Council (division 85, n=6 pairs) land a median at estimate. Applied to each lot’s own published value in the lot table below — the notice total (£1,330,000) is an envelope for 2 lots and is not converted.

Method and what to read with care
  • Two columns, no blending. The authority column walks its own record only: notices in the 4-digit class, then the 2-digit division, then all categories (36 months, per lot, contested only), and as a last resort its 24-month row across all categories (per notice, every route). The market column is the notice’s primary delivery ITL1 × the same class, then division (36 months). Nothing is filled from the UK-wide class; an empty tile means the source published nothing usable.
  • Per lot, contested only. Find a Tender publishes bid counts per lot; a seven-lot tender is seven contests. Procedures awarded without competition (limited / direct) are excluded from bids, price pairs and decision days — they report one bid by definition. Frameworks and DPS are a separate population from contracts (6–7 bids per lot against 2–4) and only the notice’s own kind is shown.
  • Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). Award-vs-estimate pairs need a lot estimate, one active award on the lot, one canonical supplier and a gap under 60 %; about 30 % of pairs are exact matches (the buyer published the award at the estimate). n is on every figure; below 3 the tile is muted, never hidden.
  • Pounds. The expected award applies the authority’s median movement (or the region’s, when the authority has fewer than 3 pairs) to this notice’s estimate; the middle half uses the region’s quartiles. A multi-lot notice publishes an envelope, so the movement is applied per lot, never to the total. A benchmark, not a recommended price.
  • “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.

Procedure terms & legal framework

Procedure methodOpen procedureLegal basis
UKPGA · 2023/54
Procurement Act 2023
Procurement categoryservices
Notice statusOpen for tenderProcurement threshold
Above threshold
(FTS publication)
Regulatory regime{"lightTouch"}
Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
Recurring procurementNo (One-off requirement)First published17 Sept 2026, 14:39 BSTLast source update17 Sept 2026, 14:39 BST
Award evaluation windowSubmission end — 3 Nov 2026, 23:59 GMTEstimated future notice14 Sept 2026, 23:59 BSTClassification (CPV)Health and social work services
Delivery area
West Midlands (UKG11)
Official Registry OCIDocds-h6vhtk-06efbc

How to participate & submission route

Official notice
Submit via ProContract (Due North)
Authorized E-Sourcing Portal
Supplier login required
Online submission allowed
Language: EN
Open official portal workspace ↗
Access & Registration note: Free · short registration with manual review; public opportunity list
Expression of interest (EOI)—Tender submission deadline
16 Oct 2026, 12:00 BST
Clarification deadline
5 Oct 2026, 23:59 BST
Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesen
Participation feeFree of charge (Open access)
Detailed Submission Instructions & Authority Contacts
From official release
Herefordshire Council has published this contract opportunity on the 'Supplying the Southwest Portal' (project reference DN828381). Interested parties are invited to review the tender documentation by registering on the portal (ProContract) and expressing an interest in the opportunity. Please note that tenders must be submitted exclusively via the Procontract e-tendering portal at www.supplyingthesouthwest.org.uk by the closing date and time as indicated in the timetable. Submissions received by any other means will not be considered. To register with ProContract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar: www.supplyingthesouthwest.org.uk/
Timeline
  1. Pipeline notice
    1 Sept 2026, 15:13 BST
  2. Procedure published
    17 Sept 2026, 14:39 BST
  3. Clarification deadline
    5 Oct 2026, 23:59 BST
  4. Submission deadline
    16 Oct 2026, 12:00 BST

Commercial outcome and contract awards

Awards (0)No award published
Contracts (0)No contract published
Bid statisticsNo aggregate bid statistics published
Notice history
5 lines · 5 source events
  1. Published value updated to £1,330,000
    17 Sept 2026, 14:39 BST
  2. Status changed to active
    17 Sept 2026, 14:39 BST
  3. Submission deadline changed to 16 Oct 2026, 12:00 BST
    17 Sept 2026, 14:39 BST
  4. Official notice release published
    17 Sept 2026, 14:39 BST
  5. Official notice release published
    1 Sept 2026, 15:13 BST

Contracting authority & participating public bodies

Herefordshire Council

Contracting authority
Local Council
GB-PPON-PDTG-2978-LHCN
View buyer profile →

Official Documents & Specifications (3)

Official links; attachments are not copied