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Published 4 Dec 2025, 14:00 GMT

Official UK procurement notice

TEN597 - Contract for Grounds Maintenance

Official notice

Authority: CLANMIL HOUSING ASSOCIATION LTD (Housing)

3 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitableMax 2 lots to bidMax 2 lots per supplier
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Northern Ireland (UKN)
Published estimate£1,500,000total for 3 lots · £1,800,000 inc. VAT
Submissions closed 12 Jan 2026
Lots 3max 2 won per supplier · max 2 to bid
Contract term 2 yrsends 1 Mar 2028 · up to 1 Mar 2031 with extensions · starts 1 Mar 2026

What is being bought3 lots · detail below

Published requirement description

Clanmil Housing Association wishes to invite tender returns for the provision of Grounds Maintenance Works.

CPV: Grounds maintenance services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£1,500,000 together) · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lot
Lot #1Mid and East Antrim, Antrim and Newtownabbey, Belfast (North)Renewal 2 yrsSMEVCSEPublished value£500,000

Mid and East Antrim, Antrim and Newtownabbey, Belfast (North).

Please refer to the ITT Documentation

Contract period: 1 Mar 2026 – 1 Mar 2028 (2 yrs) · up to 1 Mar 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
Extensions: 2 years, with options to extend by up to a further 36 Months.
77314000 Grounds maintenance services
Lot #2Mid Ulster, Fermanagh and Omagh, Derry City & Strabane, Causeway Coast & GlensRenewal 2 yrsSMEVCSEPublished value£500,000

Mid Ulster, Fermanagh and Omagh, Derry City & Strabane, Causeway Coast & Glens.

Please refer to the ITT documentation

Contract period: 1 Mar 2026 – 1 Mar 2028 (2 yrs) · up to 1 Mar 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
Extensions: 2 years, with options to extend by up to a further 36 Months.
77314000 Grounds maintenance services
Lot #3Armagh, Banbridge & Craigavon, Lisburn & Castlereagh, Ards & North Down, Newry and…Renewal 2 yrsSMEVCSEPublished value£500,000

Armagh, Banbridge & Craigavon, Lisburn & Castlereagh, Ards & North Down, Newry and Mourne, Belfast (South)

Please refer to the ITT documentation

Contract period: 1 Mar 2026 – 1 Mar 2028 (2 yrs) · up to 1 Mar 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
Extensions: 2 years, with options to extend by up to a further 36 Months.
77314000 Grounds maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 60%Social value: 10%
Published award criteria (3)
  • Price
  • Quality
  • Social Value
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Dec 2025, 14:00 GMT
Last source update
4 Dec 2025, 14:00 GMT
Award evaluation window
Submission end – 28 Jan 2026
Authority reference
TEN597 - Contract for Grounds Maintenance
FTS notice number
2025/S 000-079771
Latest notice
Tender notice (UK4)
Classification (CPV)
Grounds maintenance services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-05eed5 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
12 Jan 2026, 16:00 GMT
Clarification deadline
2 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.ukp.app.jaggaer.com/go/87287135019AE984EF09 ↗

Timeline

4 Dec 2025 → 1 Mar 2026 · 5 dates
  1. Tender notice published321 days ago
    4 Dec 2025, 14:00 GMT
  2. Clarification questions by292 days ago
    2 Jan 2026, 12:00 GMT
  3. Submission deadline282 days ago
    12 Jan 2026, 16:00 GMT
  4. Award decision expected by265 days ago
    28 Jan 2026, 23:59 GMT
  5. Contract starts234 days ago
    1 Mar 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    4 Dec 2025, 14:00 GMT
    UK4

Contracting authority & participating public bodies

CLANMIL HOUSING ASSOCIATION LIMITED

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-COH: NP000136 · GB-PPON: PDJL-4747-VRRZ 3 Waring St, Belfast, Northern Ireland, BT1 2DXContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender