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Official procurement procedure

Temporary Hospitality, Catering and Events Staff for ACE

Supply services of personnel including temporary staff
Published value
Not published
Submission deadline Not published
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: University Of Edinburgh: "Temporary Hospitality, Catering and Events Staff for ACE". Published status: complete. Published value: Value not published. 3 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUniversity Of EdinburghScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: University Of Edinburgh
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for University Of Edinburgh. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.3Bids / Report
60.5% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 230 active published awards; 205 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUniversity Of Edinburgh
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published21 Jul 2026, 13:22 BST
Last source update21 Jul 2026, 13:22 BST
Recurring procurementNot published
ClassificationSupply services of personnel including temporary staff
Delivery area
OCIDocds-h6vhtk-0596b2
What is being bought
The University's Accommodation, Catering and Events (ACE) service operates a range of essential catering facilities that support students, staff, visitors and commercial activities across the University. To ensure continuity of these critical services, the University supplements its permanent workforce with temporary agency staff during periods of increased demand, seasonal peaks, planned events and where unforeseen staffing shortages arise. Agency workers are engaged only where the existing permanent workforce is insufficient to meet operational requirements, helping to maintain service continuity, customer experience and contractual commitments. The purpose of this procurement is to establish a Framework Agreement with suitably experienced staffing providers that have the capacity and capability to supply high-quality catering personnel at short notice, as and when required. The Framework value is indicative and non-committal. This project is looking to establish a new framework agreement with suppliers who have the resource and capacity to work with the University to provide catering staffing resources as and when required.
What changed
From the official release history
  1. tender value changed
    21 Jul 2026, 13:22 BST
  2. Status changed to complete
    21 Jul 2026, 13:22 BST
  3. Official notice release published
    21 Jul 2026, 13:22 BST
  4. Submission deadline changed to published date
    21 Jul 2026, 13:22 BST
  5. Published value updated to £3,600,000
    9 Sept 2025, 13:40 BST
  6. Status changed to active
    9 Sept 2025, 13:40 BST
  7. Official notice release published
    9 Sept 2025, 13:40 BST
  8. Submission deadline changed to 10 Oct 2025, 12:00 BST
    9 Sept 2025, 13:40 BST
  9. Buyer information updated
    9 Sept 2025, 13:40 BST
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Hospitality and Events
    cancelled
    Published valueNot published
    ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Catering Assistants – estimate 15+ on very busy days; and - Plate Waiters/Silver Service Staff – estimate 50+ on very busy days. Please be aware that these figures are given in good faith but may not be representative of future demand.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Domestic Services
    cancelled
    Published valueNot published
    ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Hotel Bedroom Attendants; - Hotel Public Area Cleaners - Student Property Domestic Cleaning Staff
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Kitchen Staff
    cancelled
    Published valueNot published
    ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Head Chef – Rare but maybe required for interim periods of up to 3 months; - Chef – estimate of up to 10+ on busier days; - Kitchen Assistants – estimate 15 + on very busy days; and - Kitchen Porter – estimate of up to 5+ on busier days. Please be aware that these figures are given in good faith but may not be representative of future demand.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    21 Jul 2026, 13:22 BST
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Contract active
    Signed 6 Jul 2026, 00:00 BST · £1,600,000
  6. Contract active
    Signed 6 Jul 2026, 00:00 BST · £800,000
  7. Contract active
    Signed 6 Jul 2026, 00:00 BST · £1,200,000
Commercial outcome and competition
Awards
Axis recruitment Ltd, Blue Arrow, Navolio Limited T/A Off To Work
Not published · Not published · active
Blue Arrow, Brightwork, Reed Recruitment
Not published · Not published · active
Blue Arrow, Reed Recruitment, Search Consultancy
Not published · Not published · active
Contracts
Hospitality and Events
£1,600,000 · signed 6 Jul 2026, 00:00 BST · active
Domestic Services
£800,000 · signed 6 Jul 2026, 00:00 BST · active
Kitchen Staff
£1,200,000 · signed 6 Jul 2026, 00:00 BST · active
Bid statistics
bids: 9 (lot 1)
electronicBids: 9 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 5 (lot 1)
bids: 13 (lot 2)
electronicBids: 13 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
smeBids: 7 (lot 2)
bids: 10 (lot 3)
electronicBids: 10 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 0 (lot 3)
smeBids: 7 (lot 3)
Buyer and organisations in this procedure

University Of Edinburgh

Contracting authority GB-FTS-2023
View buyer profile
  • University Of Edinburgh
    buyer
    centralPurchasingBody

    Charles Stewart House, 9-16 Chambers Street, Edinburgh, UKM75, EH1 1HT
    +44 1316502759
  • Axis recruitment Ltd
    supplier

    Suite 3.2, 111 Union Street, Glasgow, UKM82, G1 3TA
  • Blue Arrow
    supplier

    9 Coates Crescent, Edinburgh, UKM75, EH3 7AL
  • Brightwork
    supplier

    Brightwork - 193 Bath Street, Glasgow, UK, G2 4HU
  • Edinburgh Sheriff Court
    reviewBody

    27 Chambers Street, Edinburgh, EH1 1LB
  • Navolio Limited T/A Off To Work
    supplier

    4 chiswell st, london, UKI, ec1y 4up
  • Reed Recruitment
    supplier

    201 West George Street, Glasgow, UK, G2 2LW
  • Search Consultancy
    supplier

    24 Longman Drive, Inverness, UKM6, IV11SU
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published