Temporary Accommodation Void and Reactive Maintenance Contract

{
  "id": "017905-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-06-30T14:34:12+01:00",
  "ocid": "ocds-h6vhtk-034c97",
  "buyer": {
    "id": "GB-FTS-419",
    "name": "Bracknell Forest Borough Council"
  },
  "tender": {
    "id": "DN619287",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 2250000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "Bracknell Forest Council is seeking to procure and enter into a contract for the completion of reactive repairs and maintenance, void refurbishment and emergency out of hours' maintenance, including health and safety compliance, predominantly but not exclusively, to social housing properties. It will include a number of our Private Sector Leased properties.  There are approximately 160 properties within the Housing Temporary Accommodation portfolio, these comprise of Houses of Multiple Occupancy, 1 and 2 bed flats, 1, 2, 3 and 4 bedroom houses. Repairs arise on a day-to-day basis and it’s important to resolve any issues quickly. Due to the vulnerability of some of our tenants the works are often urgent in order to ensure the health and safety of our tenants. All reactive repairs are categorised by emergency, urgent and routine call-outs, making sure the structure of the property is kept in a good condition, all gas and electrical appliances work efficiently and that tenants can continue to live in a safe and comfortable home. Works to include but not limited to compliance testing of all fixed wired appliances and a gas safe certificate is required when they are up for renewal and at the end of each tenancy and prior to new tenants moving in. A void inspection is conducted every time a tenant leaves a property and works are classified in three categories, Minor, Routine and Major. Void works are generally clearing of rubbish left by previous tenant (which can in some cases be considerable), deep cleaning of all surfaces and carpets, some redecoration and works to garden. Void works are required to be completed within a maximum of 15 working days, however often urgent turnarounds are required. Asbestos reports are provided or supplied to ensure awareness of asbestos containing materials within the property. Other general maintenance tasks, landscaping and garden maintenance and other works such as plumbing and roofing works are also often required.\nThe contractors appointed to the contract will be expected to complete the works to a high standard and will be monitored by specific KPIs and a monthly contracts meeting will be held to ensure the contractor is meeting their obligations under the contract and are performing all tasks satisfactorily. This procurement will be a fundamental contributor to the delivery of high quality works and value for money.",
        "secondStage": {
          "maximumCandidates": 7,
          "minimumCandidates": 5
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "selectionCriteria": {
          "description": "Selection questionnaire including method statements."
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Maintenance of temporary housing within the Bracknell Forest Borough Boundaries."
        },
        "deliveryAddresses": [
          {
            "region": "UKJ11"
          }
        ]
      }
    ],
    "title": "Temporary Accommodation Void and Reactive Maintenance Contract",
    "value": {
      "amount": 2250000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "A specific contractor is required to deliver void property, compliance and Housing reactive repairs service including an out-of-hours call out service, for properties within Bracknell Forests Council’s housing portfolio, covering the Borough of Bracknell Forest (currently 154 properties). Properties range from houses of multiple occupancy, 1 & 2-bedroom flats and 1, 2, 3 and 4 bedroom houses for an initial period of 3 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 2 years.",
    "tenderPeriod": {
      "endDate": "2022-07-29T12:00:00+01:00"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "50710000",
      "scheme": "CPV",
      "description": "Repair and maintenance services of electrical and mechanical building installations"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 120
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://sebp.due-north.com",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-419",
      "name": "Bracknell Forest Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ11",
        "locality": "Bracknell",
        "postalCode": "RG12 1JD",
        "countryName": "United Kingdom",
        "streetAddress": "Time Square, Market Street"
      },
      "details": {
        "url": "http://www.bracknell-forest.gov.uk",
        "buyerProfile": "http://www.bracknell-forest.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Bracknell Forest Borough Council"
      },
      "contactPoint": {
        "url": "https://sebp.due-north.com",
        "name": "Mr Kevin Ayers",
        "email": "Procurement.Team@Bracknell-Forest.gov.uk",
        "telephone": "+44 1344351471"
      }
    },
    {
      "id": "GB-FTS-57115",
      "name": "Bracknell ForestBborough Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Bracknell",
        "postalCode": "RG12 !JD",
        "countryName": "United Kingdom",
        "streetAddress": "Time Square"
      },
      "identifier": {
        "legalName": "Bracknell ForestBborough Council"
      }
    }
  ],
  "language": "en",
  "description": "Economic and Financial Standing - The authority will seek more information from independent credit reference agencies as part of the evaluation and reserves the right to undertake credit checks at each stage of the procurement process and after contract award.\nOrganisations must register their interest on the South East Business Portal https://sebp.due-north.com in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation which does not register their interest.\nClarification questions must be sent via messaging on the South East Business Portal site.\nThe Council reserves the right not to award the contract in whole or in part, to cancel or amend the tender process and does not bind itself to accept any tender. The Council shall not be liable under any circumstances for any costs, charges or expenses incurred by any bidder or prospective bidder in responding to this notice or in taking part in this procurement process.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.",
  "initiationType": "tender"
}