Official UK procurement notice
Window Cleaning Services · UK public procurement notice
Authority: North Ayrshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionNorth Ayrshire Council (NAC) are seeking to implement a window cleaning contract to service the different window cleaning requirements of the Council’s property portfolio.
- Recurrence: 9 months before expiry of current contract
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services · Window-cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£191,170 together) · same evaluation weights on every lotLot #1Corporate BuildingsAwardedRenewalPublished value£136,170
Facilities Management (FM) is responsible for cleaning a large percentage of NAC’s properties, namely schools, some office buildings (e.g. Cunninghame House and Bridgegate), libraries and sheltered housing units.
Other services requiring regular window cleaning through this lot are as follows:
Housing (Supported Living Developments)
HSCP (Day Services)
Lot #2Temporary Accommodation UnitsAwardedRenewalPublished value£55,000
This is a standalone lot for the Temporary Accommodation team’s tenants made up of 242 residential properties. Access and cleaning schedules will require to be more flexible than Lot 1 due to the nature of the service
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships
- Economic & financial standing
Bidders will be required to have the following minimum yearly “specific” turnover for the last 3 years in the business area covered by the contract:
Lot 1 - (54,468)GBP
Lot 2 - (22,000)GBP
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = [5,000,000]GBP in respect of any one event
www.hse.gov.uk/pubns/hse40.pdf ↗
Public Liability Insurance [1,000,000]GBP in respect of any one event
Third-Party Motor Vehicle Insurance
A valid motor vehicle certificate must be held in the company name or (where there is no fleet but rather the company permits its employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate authority - confirming that the company has ongoing arrangements in place to ensure their employees' vehicles are appropriately insured and maintained.
- Technical & professional ability
Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. Examples must be of a minimum value of 11,000 GBP. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process.
Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process.
Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope.
Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
Bidders are required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to:
- a completed copy of the Bidder ‘relevant contract’ Climate Change Plan Template, including planned projects and actions to reduce the bidder’s carbon emissions. This does not need to contain calculated carbon emissions.
Bidders are required to confirm whether they intend to subcontract and, if …
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 9 months before expiry of current contract
- First published
- 5 Jul 2024, 09:57 BST
- Last source update
- 20 Dec 2024, 14:11 GMT
- Award evaluation window
- 5 Aug 2024 – …
- Authority reference
NAC/5080- FTS notice number
2024/S 000-041225- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047ae7Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Bidders must hold or be willing to obtain upon award a valid North Ayrshire Council Full Window Cleaner’s Licence to deliver services under this contract. Please Note - It will be a condition of award of contract that the relevant window cleaning licences are held and maintained throughout the period of the contract. Bidders are asked to note that if within 6 weeks of award you have not obtained the relevant window cleaning licences, the Council reserves the right to award to the 2nd ranked bidder after evaluation. (SC Ref:786549)
How it was run
Official notice- Submission deadline
- 16 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 5 Aug 2024, 12:00 BST
Timeline
5 Aug 2024 → 20 Dec 2024 · 3 dates- Bids opened5 Aug 2024, 12:00 BST
- Submission deadline16 Aug 2024, 12:00 BST
- Notice published20 Dec 2024, 14:11 GMT
Notice history
3 events · 4 releases on Find a Tender · since 15 Jul 2024- Deadline moved to 12 Aug 2024, 12:00 BST15 Jul 2024, 11:39 BST+7 days · was 5 Aug 2024, 12:00 BST
- Deadline moved to 16 Aug 2024, 12:00 BST2 Aug 2024, 11:35 BST+4 days · was 12 Aug 2024, 12:00 BST
- Status changed to complete20 Dec 2024, 14:11 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 5 Aug 2024 | 12 Aug 2024 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 5 Aug 2024 | 12 Aug 2024 | +7 d |
| — | DeadlineTime limit · IV.2.2 | 12 Aug 2024 | 16 Aug 2024 | +4 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 12 Aug 2024 | 16 Aug 2024 | +4 d |
To allow additional time during summer holiday period.
Extension to allow bidders additional time
Routine re-releases (4)
- 2024-07: 1 release · 5 Jul 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Corporate Buildings1 award | |||
| Struan Window CleaningSME | £193,090 † | — | Awarded |
| Lot 2 · Temporary Accommodation Units1 award | |||
| Struan Window CleaningSME | £99,825 † | — | Awarded |
Contracts
Corporate Buildings · Struan Window CleaningSME
- Signed
- 17 Dec 2024
- Value
- £193,090
- Status
- active
Temporary Accommodation Units · Struan Window CleaningSME
- Signed
- 17 Dec 2024
- Value
- £99,825
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Corporate Buildings | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 2 · Temporary Accommodation Units | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Struan Window CleaningAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.