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Find a TenderAwardedContract details notice
Published 19 May 2025, 10:22 BST

Official UK procurement notice

Temporary Accommodation Maintenance Services

Official notice

Authority: Bedford Borough Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Real estate services (70) Delivery: Delivery location not published
Published estimate£7,000,000≈ £1.8m / year · £8,400,000 inc. VAT · 1 value update
Submissions closed 10 Sept 2025awarded 27 Oct 2025
Awarded to HCR Ltd
Contract term 4 yrsends 31 Dec 2029 · up to 31 Dec 2031 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Overview:

Bedford Borough Council has awarded a contract to deliver comprehensive maintenance services across our temporary accommodation property portfolio to HCR Limited. This includes both owned and leased properties—currently totalling 137 units, with plans to expand to 321 by 2028.

Scope of Services:

The successful contractor(s) will be expected to provide:

Full maintenance services

Compliance and statutory inspections

Responsive and planned repairs

Ad hoc works as required

  • The authority expects to re-tender this requirement around 2 Jun 2030, 00:59 BST.

CPV: Property management services of real estate on a fee or contract basis · Residential property services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEPublished value£7,000,000
Contract period: 1 Jan 2026 – 31 Dec 2029 (4 yrs) · up to 31 Dec 2031 with extensionsValue: £7,000,000 exc. VAT · £8,400,000 inc. VAT
Eligibility: SME eligible
Extensions: Options to extend of 2 periods of up to 12 months
70330000 Property management services of real estate on a fee or contract basis70331000 Residential property services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: 50% Quality, 50% Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 2 Jun 2030
First published
19 May 2025, 10:22 BST
Last source update
12 Jan 2026, 14:50 GMT
Award evaluation window
Submission end – 1 Oct 2025
FTS notice number
2025/S 000-049148
Latest notice
Contract details notice (UK7)
Classification (CPV)
Property management services of real estate on a fee or contract basisResidential property services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-051688 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
10 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/bedford/aspx/Home ↗

Timeline

19 May 2025 → 12 Jan 2026 · 10 dates
  1. Planning notice published
    19 May 2025, 10:22 BST
  2. Market engagementmet
    31 May 2025, 00:59 BST

    Please contact the Authority by 30 May 2025 to arrange a meeting during the week beginning 2nd June 2025.

    This pre-market engagement is intended to:

    Gauge market interest

    Understand supplier capabilities

    Inform the development of the tender specification

    We are particularly interested in hearing from contractors with a proven track record in delivering high-quality maintenance services in the housing, temporary accommodation or public sector.

    Suppliers meeting with us will be asked a series of questions and will be invited to ask questions of the Authority, we request that formal presentations are not prepared or presented at this time.

  3. Tender notice published
    15 Aug 2025, 13:57 BST
  4. Next notice expected
    2 Sept 2025, 00:59 BST
  5. Submission deadline
    10 Sept 2025, 12:00 BST
  6. Award decision expected by383 days ago
    1 Oct 2025, 23:59 BST
  7. Assessment summaries sent358 days ago
    27 Oct 2025
  8. Standstill ends347 days ago
    6 Nov 2025, 23:59 GMT
  9. Contract starts292 days ago
    1 Jan 2026
  10. Latest notice published281 days ago
    12 Jan 2026, 14:50 GMT

Notice history

14 events · 7 releases on Find a Tender · since 19 May 2025
  1. Preliminary market engagement notice published
    19 May 2025, 10:22 BST
    UK2
  2. Pipeline notice published
    23 May 2025, 11:05 BST
    UK1
  3. Status changed to planned
    23 May 2025, 11:05 BST
  4. Preliminary market engagement notice published
    11 Jun 2025, 16:33 BST
    UK2
  5. Tender notice published
    15 Aug 2025, 13:57 BST
    UK4
  6. Published value updated to £7,000,000
    15 Aug 2025, 13:57 BST
    was £3,000,000
  7. Status changed to active
    15 Aug 2025, 13:57 BST
  8. Procurement method changed
    15 Aug 2025, 13:57 BST
  9. Deadline published: 10 Sept 2025, 12:00 BST
    15 Aug 2025, 13:57 BST
  10. Contract award notice published
    28 Oct 2025, 11:01 GMT
    UK6
  11. Status changed to complete
    28 Oct 2025, 11:01 GMT
  12. Contract signature expected
    8 Nov 2025, 23:59 GMT
    scheduled
  13. Contract details notice published
    5 Jan 2026, 10:59 GMT
    UK7
  14. Contract details notice published
    12 Jan 2026, 14:50 GMT
    UK7
Routine re-releases (7)
  • 2025-08: 1 release · 15 Aug 2025
  • 2025-06: 1 release · 11 Jun 2025
  • 2025-05: 2 releases · 19 May 2025, 23 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £7,000,0001 award exc. VAT
Bids received 3
Named bidders 3published on the award notice
Contracts signed 1latest 23 Dec 2025
Awarded toValueDateStatus
HCR Ltd1 Jan 2026 – 31 Dec 2029 · up to 31 Dec 2031Extensions: Options to extend by 2 periods of up to 12 months£7,000,00027 Oct 2025Awarded

Contracts

  • Temporary Accommodation Maintenance Services · HCR Ltd

    Signed
    23 Dec 2025
    Value
    £7,000,000
    Period
    1 Jan 2026 – 31 Dec 2029 · up to 31 Dec 2031 with extensions
    Status
    active
    Extensions
    Options to extend by 2 periods of up to 12 months
    4 agreed KPIs: Accurate and timely billing of Buyer · Responsiveness to customers · Upheld Complaints …
    • Accurate and timely billing of Buyer
    • Responsiveness to customers
    • Upheld Complaints
    • Social Value

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Bedford Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLCV-4616-VTHL Borough Hall, Cauldwell Street, Bedford, East of England, MK42 9APContact name, email, phone

Bidders & participating suppliers

3 commercial parties on the notice · 1 awarded
  • Destine Home Care Support LimitedBidder / tendererGB-COH: 14215968 Wrest Park, Silsoe, Bedford, East of England, MK45 4HS
  • HCR LtdAwarded supplierGB-COH: 02046903 Basing View, Basingstoke, South East, RG21 4HGContact email, phone
  • Sai Aryan Properties LtdBidder / tendererGB-COH: 10548705 Acorn House, 381 Midsummer Boulevard, Milton Keynes, South East, MK9 3HP

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure