Official UK procurement notice
Telephony and Communication Services to the British Embassy and its Consular Network in Spain
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought3 lots · detail below
Published requirement descriptionThe British Embassy and its Consular Network in Spain procured telecommunication services to support its operational requirements across Spain. The requirements are split into 3 lots. The Authority reserved the right to award one or two suppliers if that is the Most Advantageous Tender (“MAT”) solution. The potential bidders received generalised requirements in the first stage of the Competitive Flexible Procedure (Request for Quotation). The exact scope and final requirements were issued to the selected bidders invited to the second stage (Invitation to Tender).
The requirements are:
Lot 1 – Mobile services for BE and Consular Network in Spain
Lot 2 – Landline services
Lot 3 – Residence solution.
- The authority expects to re-tender this requirement around 26 Jun 2030, 23:59 BST.
- How the procedure runs: This competitive flexible procedure will be conducted in three stages: • Stage 1: Invitation to participate in a Request for Quotation (open to all suppliers that are able to provide telecommunication services in Spain). • Stage 2: Invitation to submit an online tender proposal (only up to 4 selected suppliers, will be invited from the 1st stage). • Stage 3: Inviting selected suppliers to a face-to-face Dialogue and followed by their Best and Final Offer (BAFO).
- No preliminary market engagement: The preliminary market engagement was not carried out because the buyer has sufficient knowledge of the market. Since the eligible suppliers are telecom companies based in Spain, a market engagement notice was not considered relevant.
CPV: Local telephone services · Mobile-telephone services · Telephone switchboard services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£328,482 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Mobile ServicesAwardedRenewalPublished value£295,302
The source published no individual description for this lot.
- Condition of participationshortlisting
N/A
- Technical & professional ability
Suppliers have to be registered telecommunication providers in Spain.
Lot #2Landline ServicesAwardedRenewalPublished value£33,180
The source published no individual description for this lot.
- Condition of participationshortlisting
N/A
- Technical & professional ability
Suppliers have to be registered telecommunication providers in Spain.
Lot #3ResidenceAwardedRenewalPublished valueGHS 3,318
The source published no individual description for this lot.
- Condition of participationshortlisting
N/A
- Technical & professional ability
Suppliers have to be registered telecommunication providers in Spain.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical/Quality: 60%
- Commercial: 40%
Published award criteria (2)
- Technical/Quality
- Commercial
- Condition of participationshortlisting
N/A
- Technical & professional ability
Suppliers have to be registered telecommunication providers in Spain.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 26 Jun 2030
- First published
- 26 Aug 2025, 07:59 BST
- Last source update
- 14 Jul 2026, 12:42 BST
- Award evaluation window
- Submission end – 5 Jan 2026
- FTS notice number
2025/S 000-051098- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-058d65Find a Tender
- How it runs
This competitive flexible procedure will be conducted in three stages:
- Stage 1: Invitation to participate in a Request for Quotation (open to all suppliers that are able to provide telecommunication services in Spain).
- Stage 2: Invitation to submit an online tender proposal (only up to 4 selected suppliers, will be invited from the 1st stage).
- Stage 3: Inviting selected suppliers to a face-to-face Dialogue and followed by their Best and Final Offer (BAFO).
How it was run
Official notice- Requests to participate (first stage)
- 5 Sept 2025, 23:59 BST
- Submission deadline
- 5 Sept 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please contact [email protected] for more information. The 2nd stage submissions will be via fco.bravosolution.co.uk ↗.
Timeline
26 Aug 2025 → 14 Jul 2026 · 6 dates- Tender notice published26 Aug 2025, 07:59 BST
- Submission deadline5 Sept 2025, 23:59 BST
- Award decision expected by294 days ago5 Jan 2026, 23:59 GMT
- Contract starts179 days ago1 May 2026, 00:00 BST
- Assessment summaries sent117 days ago2 Jul 2026, 00:00 BST
- Latest notice published104 days ago14 Jul 2026, 12:42 BST
Notice history
4 events · 2 releases on Find a Tender · since 26 Aug 2025- Tender notice published26 Aug 2025, 07:59 BSTUK4
- Contract award notice published14 Jul 2026, 12:42 BSTUK6
- Status changed to complete14 Jul 2026, 12:42 BST
- Contract signature expected31 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Mobile Services1 award | |||
| Vodafone Espana SAU1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2031Extensions: Optional extensions of 24 and 12 months subject to mutual agreement. | £199,259 | 2 Jul 2026 | Awarded |
| Lot 2 · Landline Services1 award | |||
| APFUTURA TELECOM S.L.1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2031Extensions: Two optional extensions of 24 and 12 months. | £51,249 | 2 Jul 2026 | Awarded |
| Lot 3 · Residence1 award | |||
| Vodafone Espana SAU1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2031Extensions: Two optional extensions of 24 and 12 months. | £16,746 | 2 Jul 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Mobile Services | 2final-stage tenders | 1 | 0 | — |
| 2 · Landline Services | 2final-stage tenders | 1 | 0 | — |
| 3 · Residence | 2final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- APFUTURA TELECOM S.L.Awarded supplier
- Vodafone Espana SAUAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: The documents will be provided via email for the 1st stage of the Competitive Flexible Procedure, the Invitation to Tender documents will be provided vie an e-procurement portal for the selected suppliers.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender