Official UK procurement notice
TC979 Archival Storage, Non-Archival Storage and Scanning Framework
Authority: Manchester City Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionTC979 Framework for Archival Storage, Semi Active Records (Non Archival) and Scanning &
Storage of Planning and Building Control Records and other Council Departments.
CPV: Library and archive services · Reprographic services · Scanning services
How this framework works
From the published notice- Bids received
- 12 bids on the busiest of 2 lots · 6 suppliers appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Archival StorageAwarded
Lot 1 - Archival Storage
TC979 Archival Storage, Non-Archival Storage and Scanning Framework
Lot #2Semi Active Records (Non Archival)Awarded
Lot 2 - Semi Active Records (Non Archival)
Lot #3Scanning
Further details are set out in the procurement documents. Additional information: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk ↗. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on Friday, 21 July 2023 as referred to in IV.2.2.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Environmental | Split |
|---|---|---|---|---|---|
| 1 · Archival Storage | 30% | 40% | 20% | 10% | |
| 2 · Semi Active Records (Non Archival) | 30% | 40% | 20% | 10% | |
| 3 · Scanning | 30% | 40% | 20% | 10% |
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “TC979 Archival Storage, Non-Archival Storage and Scanning Framework” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Jun 2023, 13:24 BST
- Last source update
- 13 Feb 2024, 15:20 GMT
- Award evaluation window
- 21 Jul 2023 – …
- Authority reference
DN673490- FTS notice number
2024/S 000-004824- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d457Find a Tender
- Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework is communicated to tenderers prior to entering into the framework. If an appeal regarding the award of a framework has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
Publisher note: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on Friday, 21 July 2023 as referred to in IV.2.2. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation. The contracts will be for 4 years, expected to commence 2 October 2023 The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project. The Council reserves the right not to award the framework, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed framework. All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling. Tenders should note that although quantities and descriptions in the tender are those used and required by Manchester City Council this Framework is open to and may be used by other Association of Greater Manchester Authorities (AGMA) and its associate members, and Manchester Partners - this includes the following Councils, Bolton, Stockport, Tameside, Oldham, Trafford, Rochdale, Bury, Salford, Wigan, Blackburn Darwen BC, Blackpool, Cheshire East, Warrington, Greater Manchester Fire and Rescue Authority, Greater Manchester Police Authority, Greater Manchester Waste Disposal Authority, Manchester Central Convention Complex, Commission for New Economy, Greater Manchester Passenger Transport Executive (TfGM),Transport for Greater Manchester, Greater Manchester Combined Authority and the Integrated Transport Authority
How it was run
Official notice- Appointment period ends
- 21 Jul 2023, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Jul 2023, 11:00 BST
Timeline
21 Jul 2023 → 13 Feb 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Jul 2023, 11:00 BST
- Bids opened21 Jul 2023, 11:00 BST
- Notice published13 Feb 2024, 15:20 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 Feb 2024, 15:20 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £4,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Archival Storage
- Signed
- 12 Feb 2024
- Value
- ceiling above
- Status
- active
Lot 2 - Semi Active Records (Non Archival)
- Signed
- 12 Feb 2024
- Value
- ceiling above
- Status
- active
4000000
- Signed
- 12 Feb 2024
- Value
- £400,000
- Status
- active
Contract 004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-4
- Signed
- 12 Feb 2024
- Value
- £400,000
- Status
- active
Lot 2 - Semi Active Records (Non Archival)
- Signed
- 12 Feb 2024
- Value
- £400,000
- Status
- active
Contract 004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-6
- Signed
- 12 Feb 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Archival Storage | 12bids · 12 electronic · 12 from abroad | 12 | — | — |
| 2 · Semi Active Records (Non Archival) | 12bids · 12 electronic · 12 from abroad | 12 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
6 commercial parties on the notice- Compass MineralFramework contractor
- Iron MountainFramework contractor
- OasisFramework contractor
- Pearl ScanFramework contractor
- RestoreFramework contractor
- Store A fileFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.