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Published 29 Mar 2021, 15:41 BST

Official UK procurement notice

TC699 Highways Asset Management System

Official notice

Authority: Manchester City Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedure
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North West (UKD3)
Published estimateAED 360,000exc. VAT48.5% above final estimate
Submissions closed 29 Apr 2021awarded 12 Nov 2021
Awarded to Yotta Limited

What is being bought

Published requirement description

A highway asset management system holds data on all aspects of highway maintenance and street works activity, schedules highways and street works inspections and provides up-to-date reports on all highway and street works activity. It is therefore critical in terms of understanding our position on all types of work being undertaken on the highway asset, informing current and future programmes of work.

CPV: Database systems · Programming services of packaged software products · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: North West
Extensions: Options to extend for a further 1+1 years availableVariant bids: allowed
48610000 Database systems72210000 Programming services of packaged software products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 30%Social value: 20%
Published award criteria (3)
  • Quality: 50
  • Social Value: 20
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
29 Mar 2021, 15:41 BST
Last source update
12 Nov 2021, 10:56 GMT
Award evaluation window
29 Apr 2021 – …
Authority reference
DN529850
FTS notice number
2021/S 000-028317
Classification (CPV)
Database systemsProgramming services of packaged software productsSoftware package and information systems
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-02a067 Find a Tender
Review and risk notes
Review procedure

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
29 Apr 2021, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
29 Apr 2021, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

29 Apr 2021 → 12 Nov 2021 · 3 dates
  1. Submission deadline
    29 Apr 2021, 11:00 BST
  2. Bids opened
    29 Apr 2021, 11:00 BST
  3. Notice published
    12 Nov 2021, 10:56 GMT

Notice history

2 events · 2 releases on Find a Tender · since 12 Nov 2021
  1. Status changed to complete
    12 Nov 2021, 10:56 GMT
  2. Buyer details updated
    12 Nov 2021, 10:56 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £534,7501 contract exc. VAT
Bids received 4
Contracts signed 1latest 12 Nov 2021
Awarded toValueDateStatus
Yotta Limited£534,750 †—Awarded

Contracts

  • Contract 028317-2021-TC699-1 · Yotta Limited

    Signed
    12 Nov 2021
    Value
    £534,750
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic0——

Contracting authority & participating public bodies

2 public bodies on the notice

Manchester City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall Extension, Manchester, North West, M60 2JRContact name, email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Yotta LtdAwarded supplier Kidlington, North West, OX5 1QU

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria