Official UK procurement notice
Tate Galleries - Art Transport Framework Agreement 2022
Authority: Tate Gallery
What is being bought3 lots · detail below
Published requirement descriptionTate requires contractors to provide for the packing, handling, and safe movement of exhibition loans from private and institutional lenders from within the UK and abroad to some, or all of Tate’s sites and to other venues in the UK and abroad (in the case of touring exhibitions) and to provide for the packing, handling, and safe movement of Tate Collection works from Tate sites to other venues in the UK and abroad (in the case of International Programme tours).
Contractors will be responsible for collection from the lender to delivery back to the lender at the end of the exhibition/exhibition tour. These services will require contractors who are skilled and have experience of dealing with the coordination, control, and management of the packing and transport of exhibitions comprising high value, delicate and environmentally sensitive works of art in a variety of media and from a wide range of source.
CPV: Freight transport agency services · Transport agency services
How this framework works
From the published notice- Framework period
4 yrs 6 mo from 1 Oct 2022, The procurement for this iteration of the framework was unavoidably delayed, and so the framework is being established for 4.5 years to retain parity to Tate financial years.
Lots and requirements (3)Procurement structure
3 lots · 2 with a published value · win at most 3 of themEvery one of these 2 lots carries the same published figure, £4,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Exhibition TransportLot estimate not published
This lot requires the packing and safe movement of exhibition loans to some or all Tate sites and other tour venues, from lender to delivery back to lender at the end of the exhibition/exhibition tour.
Lot #2Shuttleceiling above
This lot involves the packing and safe movement of Tate works and/or loans between some or all Tate sites, to include some or all of the following:
•Submission of full and detailed invoices for services provided.
•Making site visits in advance, if required
•Provision of any special equipment needed for the movement of Tate works and/or loans to Tate.
•Provision of ‘apparent defect reports’ or condition reports, when requested.
•Packing and casing of Works to either the lender’s specification, museum standard or Tate specification as per Tate’s instructions.
•Temporary consolidation/storage of Tate works and/or loans.
•Storage and movement of empty cases and/or accessories.
•Removal and disposal of empty cases.
•In accordance with Tate’s Carbon Management Programme, providing Tate with the mileage of each shipment by road, make/model of vehicle used and vehicle fuel type. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/83944QM377 ↗
Lot #3International Programmeceiling above
Co-ordination of the complete logistics package associated with exhibitions; from collection at Tate to return at the end of the exhibition (UK and International). This lot requires the packing and safe movement of Works from some or all Tate sites to tour venues and delivery back at the end of the exhibition
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
•£5m Employers’ Liability (Compulsory Insurance)*
•£5m Public Liability insurance (each and every loss)
•£1m Professional indemnity insurance
- Economic & financial standing
Prompt Payment of Suppliers
Bidders should provide confirmation that they have systems in place to ensure that organisations in your supply chain are paid on time, including that you have procedures for resolving disputed invoices promptly and effectively and details about your payment performance, including the percentage of invoices paid within 60 days.
Liquidity Test (Acid Test)
(Current Assets – Stock) / Current Liabilities
From the latest 2 years accounts, the average result of the Test should be 0.8 or greater e.g. Y1 – 1.3, Y2 – 1.6 equals an average of 1.45.
Provision of accounts
Bidders should submit the latest 3 years audited accounts as an appropriately referenced appendix.
- Technical & professional ability
•UK Government Indemnity scheme: General Security, Transport and Environmental, Food and Drink Conditions
•National Heritage Act 1980, section 16.
- Staff
- Names and qualifications of delivery staff must be submitted
- “Tate Galleries - Art Transport Framework Agreement 2022” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Jul 2022, 13:37 BST
- Last source update
- 4 Jul 2022, 13:37 BST
- Award evaluation window
- 5 Aug 2022 – …
- FTS notice number
2022/S 000-018159- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034d97Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: This framework will also be open to members of the GLAM network who are made up of Galleries, Libraries, Archives and Museums based in the UK and are typically, though not always, DCMS members. GLAM members may choose to access the framework using the existing Lots however they will agree terms and specifications directly with the agents. As of July 2022, the following bodies are GLAM members. Arts Council British Museum British Library Crown Estate Historic Royal Palaces Imperial War Museum Kew Gardens Liverpool Museums London Stadium Museum of London National Gallery National Portrait Gallery National Archives Natural History Museum Refuge Royal Museums Greenwich Royal Academy of Art Royal Albert Hall Royal Opera House Royal Household Science Museum (NMSI) Sport England Tate Gallery UK Sport V&A Zoological Society London For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Transport-agency-services./83944QM377 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/83944QM377 GO Reference: GO-202271-PRO-20535129
How it was run
Official notice- Appointment period ends
- 5 Aug 2022, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 60 days from the deadline
- Bids opened
- 5 Aug 2022, 12:05 BST
Timeline
4 Jul 2022 → 1 Oct 2022 · 4 dates- Notice published4 Jul 2022, 13:37 BST
- Admission / appointment period endsperiod end, not a bid countdown5 Aug 2022, 12:00 BST
- Bids opened5 Aug 2022, 12:05 BST
- Contract starts1 Oct 2022, 00:00 BST
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.