Find a TenderPast planning noticePlanned procurement notice
Published 4 Sept 2025, 16:11 BST

Official UK procurement notice

Targeted Short Breaks Services

Official notice

Authority: BIRMINGHAM CHILDREN'S TRUST COMMUNITY INTEREST COMPANY (Public body)

4 lotsServicesCompetitive flexible procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Planned pipeline value£1,296,686total for 4 lots · pipeline notice, not a live tender · 1 value update
Tender notice expected 1 Oct 2025from the planned procurement notice
Lots 4see the lot list below
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought4 lots · detail below

Published requirement description

Section 25 of the Children and Young Persons Act 2008 places a statutory duty on local authorities to provide short breaks for families with disabled children These services aim to enhance the lives of children with disabilities and their families, fostering social inclusion, promoting personal growth, and strengthening family relationships. The Regulations define a short break as:

  • Day-time care in the homes of disabled children or elsewhere
  • Overnight care in the homes of disabled children or elsewhere
  • Educational or leisure activities for disabled children outside their homes
  • Services available to assist carers in the evenings, at weekends and during the school holidays.

We are looking for providers who are passionate about working with disabled children and young people and who have a proven record of accomplishment of delivering high-quality services

CPV: Health and social work services · Other community, social and personal services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£1,296,686 together)
Lot #1Brokerage and City-wide network of providersPlannedRenewal 3 yrsSMEVCSEPublished value£549,492

Targeted Short Breaks for children with mild to moderate needs delivered via a wide range of local providers and bespoke services. The short breaks services described in Lot 1 will be awarded to a single provider who will manage the network and all brokerage of places.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £549,492 exc. VAT · £549,492 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Subject to sufficient funding and satisfactory performance
Lot #2Targeted Short breaks for children with Autism as a primary needPlannedRenewal 3 yrsSMEVCSEPublished value£455,988

This service will deliver Autism-friendly activities such as clubs, play schemes, or outings with trained staff who understand autism. This will include behavioural support from professionals who can help manage challenging behaviours through structured interventions. The children attending may have other impairments, such as severe learning disabilities or have behaviour which is consistently challenging.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £455,988 exc. VAT · £455,988 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Subject to sufficient funding and satisfactory performance
Lot #3Short Breaks for children with complex needsPlannedRenewal 3 yrsSMEVCSEPublished value£242,868

The children attending this service will have needs arising from a disability, illness, or sensory impairment that requires significant additional support on a daily basis. These needs may be present from birth or have developed after an illness or injury.

These needs may also include psychological, emotional, social, and environmental factors. These children often require multidisciplinary input, and their care must be tailored to their life circumstances.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £242,868 exc. VAT · £242,868 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Subject to sufficient funding and satisfactory performance
Lot #4Accessible short breaks for physically disabled children with complex needsPlannedRenewal 3 yrsSMEVCSEPublished value£48,338

This service will cater for children with mild to moderate physical disabilities who may require a range of support tailored to their mobility, coordination, and overall development. This support should aim to promote independence, inclusion, and access to education and community life. The venue for this support may require the use of specialist equipment/ mobility aids (e.g., walking frames, adapted chairs), assistive technology, and modified furniture. It would also feature adjustments to any physical spaces to ensure safe movement, such as wider pathways, stable furniture, and accessible play areas. Individual Risk Assessments including fire evacuation plans and intimate care plans tailored to the child's physical needs would form part of any service delivered by the successful provider.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £48,338 exc. VAT · £48,338 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Subject to sufficient funding and satisfactory performance

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Sept 2025, 16:11 BST
Last source update
4 Sept 2025, 16:56 BST
Award evaluation window
Submission end – 1 Dec 2025
Authority reference
2604SHO
FTS notice number
2025/S 000-054076
Latest notice
Planned procurement notice (UK3)
Classification (CPV)
Health and social work servicesOther community, social and personal services
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-059470 Find a Tender

How it was run

Official notice
Submission deadline
31 Oct 2025, 12:00 GMT
Clarification deadline
24 Oct 2025, 23:59 BST
Electronic submission
Allowed
Accepted languages
en

Timeline

4 Sept 2025 → 1 Apr 2026 · 6 dates
  1. Planning notice published
    4 Sept 2025, 16:11 BST
  2. Tender notice expected386 days ago
    1 Oct 2025, 23:59 BST
  3. Clarification questions by363 days ago
    24 Oct 2025, 23:59 BST
  4. Submission deadline356 days ago
    31 Oct 2025, 12:00 GMT
  5. Award decision expected by325 days ago
    1 Dec 2025, 23:59 GMT
  6. Contract starts205 days ago
    1 Apr 2026, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 4 Sept 2025
  1. Pipeline notice published
    4 Sept 2025, 16:11 BST
    UK1
  2. Planned procurement notice published
    4 Sept 2025, 16:56 BST
    UK3
  3. Published value updated
    4 Sept 2025, 16:56 BST
  4. Procurement method changed
    4 Sept 2025, 16:56 BST
  5. Deadline published: 31 Oct 2025, 12:00 GMT
    4 Sept 2025, 16:56 BST

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

BIRMINGHAM CHILDREN'S TRUST COMMUNITY INTEREST COMPANY

Contracting authorityPublic authority - sub-central government GB-COH: 10762047 · GB-PPON: PCJW-7359-HTYM 1 Avenue Road, Birmingham, West Midlands, B6 4DUContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: Via Intend eportal - https://in-tendhost.co.uk/birminghamcc

Notices published for this procedure

  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender