Official UK procurement notice
TAFF Learning Management System 2026
Authority: Taff Housing Association (Housing)
What is being bought
Published requirement descriptionTaff Housing Association is seeking expressions of interest from suitably experienced suppliers to provide, implement, host and support a cloud-based Learning Management System for up to 250 users. The solution should support e-learning and classroom-based training, compliance monitoring, reporting, learning pathways, integrations and accessible learning content. Interested suppliers must complete and submit the attached Pre-Qualification Questionnaire through Sell2Wales.
- Two-stage procedure: up to 3 candidates will be invited to tender.
- How the procedure runs: Procurement Process Stage 1- Pre-Qualification Questionnaire Taff will issue a Pre-qualification Questionnaire (PQQ) to all suppliers interested in the proposed tender. The PPQ will be scored accordingly, with the view to reduce the number of suppliers to move onto Stage 2 to a maximum of 5. This will be uploaded to Sell2Wales on 13/10/2026 and the submission deadline will be 06/11/2026 @ 12 noon. Questions will be answered up to 03/11/2026 @ 12 noon. The PQQ’s will be assessed and the successful suppliers at this stage will be notified and demonstrations arranged. Please note only PQQ’s that have been received via Sell2Wales will be accepted. Stage 2 – Demonstration of Proposed Solution The selected suppliers will be required to demonstrate the following in a 1-hour on-site presentation. – Scoring carried forward • Functionality as per requirements of this document • Evidence of integrations • 15 minutes for set questions Stage 3 - Invitation to Tender Based on the feedback from the demonstrations, 3 suppliers will be taken forward to invitation to tender stage via Sell2Wales using the quick quote process. Stage 4 - Competitive Tender Competitive tender process. Supplier are invited to respond in detail to the full requirements document. Stage 5 - Award Contract Award. Tender responses will be reviewed and evaluated, and a single supplier will be appointed subject to validation.
CPV: E-learning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£45,000
- Economic & financial standing
Please see the attached PQQ document
- Technical & professional ability
Please see the attached PQQ document
- Condition of participationshortlisting
Refer back to procurement process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality & Functional Fit: 40%
- Demonstration: 20%
- Cost of LMS: 40%
Published award criteria (3)
- Quality & Functional Fit: Compliance and mandatory training management Learning pathways and onboarding Reporting and analytics Accessibility and Welsh language support and other language support Integrations (SSO, HR system, Teams, Outlook) Security and GDPR compliance
- Cost of LMS: The scoring will be based on the cost of the software product meeting our proposed budget for the software contract. The implementation costs also need to be taken into consideration.
- Demonstration: This criteria will look at the software product. How intuitive it is to use and feedback given by our primary customer facing users.
- Economic & financial standing
Please see the attached PQQ document
- Technical & professional ability
Please see the attached PQQ document
- Condition of participationshortlisting
Refer back to procurement process.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £29,973 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
Competition for E-learning services (CPV 8042), and who usually turns up
Taff Housing Association has too little published record in this market to describe on its own. Published market evidence for the same work stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: E-learning services (CPV 8042) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Across this market, small firms won 44% of awards with a known supplier size.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means the winner is registered in the region where that contract was delivered.
A local branch does not count if the registered address is elsewhere.
Across this market, 41% of winners were registered in the delivery region.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 41 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Across this market, at least 53% of awarded procurements had no recorded rival.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid8%
2–332%
4–624%
7+36%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate60%
Within ±2%20%
Above estimate20%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 8042Published estimate£45k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid14%
2–341%
4–617%
7+28%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 1 comparable award. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£39k–£45k
Estimate£45k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Access UK LtdLarge | £47m102 awards in 36m · last this month | 35 live · £66m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 11% below n=11 |
QA LimitedLarge | £15m54 awards in 36m · last 2 months ago | 21 live · £7.1m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 8% below n=6 |
Learning Pool LtdLarge | £1.9m23 awards in 36m · last 1 months ago | 14 live · £937k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 6% below n=2 |
| £1.8m7 awards in 36m · last 1 months ago | 3 live · £735k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 16% below n=2 | |
KallidusLarge | £1.4m11 awards in 36m · last 1 months ago | 6 live · £728k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 21% above n=2 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the match score are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Oct 2026, 12:48 BST
- Last source update
- 14 Oct 2026, 12:48 BST
- Award evaluation window
- Submission end – 19 Dec 2026
- Authority reference
TAFFLMS26- FTS notice number
2026/S 000-096977- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07877eFind a Tender- Contract terms summary
Invoices to be submitted to [email protected] and then payment terms will be 30 days.
- How it runs
Procurement Process
Stage 1- Pre-Qualification Questionnaire
Taff will issue a Pre-qualification Questionnaire (PQQ) to all suppliers interested in the proposed tender. The PPQ will be scored accordingly, with the view to reduce the number of suppliers to move onto Stage 2 to a maximum of 5.
This will be uploaded to Sell2Wales on 13/10/2026 and the submission deadline will be 06/11/2026 @ 12 noon. Questions will be answered up to 03/11/2026 @ 12 noon.
The PQQ’s will be assessed and the successful suppliers at this stage will be notified and demonstrations arranged.
Please note only PQQ’s that have been received via Sell2Wales will be accepted.
Stage 2 – Demonstration of Proposed Solution
The selected suppliers will be required to demonstrate the following in a 1-hour on-site presentation. – Scoring carried forward
- Functionality as per requirements of this document
- Evidence of integrations
- 15 minutes for set questions
Stage 3 - Invitation to Tender
Based on the feedback from the demonstrations, 3 suppliers will be taken forward to invitation to tender stage via Sell2Wales using the quick quote process.
Stage 4 - Competitive Tender
Competitive tender process. Supplier are invited to respond in detail to the full requirements document.
Stage 5 - Award
Contract Award. Tender responses will be reviewed and evaluated, and a single supplier will be appointed subject to validation.
- Risks
See tender documents
How to participate & submission route
Official notice Submit via Sell2Wales- Requests to participate (first stage)
- 6 Nov 2026, 12:00 GMT
- Tender submission deadline
- 6 Nov 2026, 12:00 GMT
- Clarification deadline
- 4 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Shortlist
- up to 3 candidates invited to tender
Sell2Wales postbox
Timeline
14 Oct 2026 → 1 Apr 2027 · 5 dates- Tender notice published1 day ago14 Oct 2026, 12:48 BST
- Today15 Oct 2026
- Clarification questions byin 20 days4 Nov 2026, 12:00 GMT
- Submission deadlinein 22 days6 Nov 2026, 12:00 GMT
- Award decision expected byin 66 days19 Dec 2026, 23:59 GMT
- Contract startsin 168 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published14 Oct 2026, 12:48 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Pre Qualifying Questionnaire
- Bidding documents and specificationsAccess: Sent as part of the invite to tender after the demonstrations.
- Bidding documents and specifications Procurement Process
Notices published for this procedure
- Tender notice Tender notice on Find a Tender