Official UK procurement notice
T2720 Hire of Marquees and associated equipment
Authority: Belfast City Council (Local council)
What is being bought
Published requirement descriptionThis Contract covers the hire, delivery, erection, dismantling and collection of a wide range of marquees and associated equipment for Council events throughout the year. It includes multiple marquee types, furniture, flooring, lighting and supplementary items, delivered to required standards across planned and ad‑hoc events. The Contractor must provide all labour, transport, materials and reporting, comply with all Health & Safety and social value requirements, and work collaboratively with the Council to meet event needs.
- The authority expects to re-tender this requirement around 5 Mar 2029, 23:59 GMT.
- No preliminary market engagement: A preliminary market engagement notice was not published as the Council determined that the requirement relates to a well‑established and competitive market for marquee hire and associated equipment, where specifications and delivery models are mature and widely understood. The scope, volumes and event programme are consistent with previous procurements, and sufficient market knowledge already exists within the Council to shape a compliant specification without further engagement. The open procedure ensures full and fair competition without the need for prior PME.
CPV: Assembly and erection of prefabricated structures · Installation services (except software) · Installation services of machinery and equipment · Tents · Textile camping goods
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£380,000
- Economic & financial standing
Insurances
- Technical & professional ability
Company experience
Health and Safety Systems
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 30%
- Cost: 60%
- Social Value: 10%
Published award criteria (3)
- Quality
- Social Value
- Cost
- Economic & financial standing
Insurances
- Technical & professional ability
Company experience
Health and Safety Systems
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 5 Mar 2029
- First published
- 5 Mar 2026, 11:51 GMT
- Last source update
- 2 Jun 2026, 14:55 BST
- Award evaluation window
- Submission end – 4 May 2026
- FTS notice number
2026/S 000-019856- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0662e6Find a Tender
How it was run
Official notice- Submission deadline
- 22 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders to be submitted via e-sourcingni.ukp.app.jaggaer.com ↗
Timeline
5 Mar 2026 → 2 Jun 2026 · 6 dates- Tender notice published233 days ago5 Mar 2026, 11:51 GMT
- Submission deadline185 days ago22 Apr 2026, 12:00 BST
- Award decision expected by172 days ago4 May 2026, 23:59 BST
- Assessment summaries sent156 days ago21 May 2026, 00:00 BST
- Contract starts145 days ago1 Jun 2026, 00:00 BST
- Latest notice published143 days ago2 Jun 2026, 14:55 BST
Notice history
5 events · 3 releases on Find a Tender · since 5 Mar 2026- Tender notice published5 Mar 2026, 11:51 GMTUK4
- Contract award notice published21 May 2026, 11:52 BSTUK6
- Status changed to complete21 May 2026, 11:52 BST
- Contract details notice published2 Jun 2026, 14:55 BSTUK7
- Contract signature expected2 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| North Down Marquees LtdSME2 Jun 2026 – 1 Jun 2027 · up to 1 Jun 2029Extensions: Options to extend for a further 2 years (1+1). · Options: The Contract allows the Council to add or vary marquee types, sizes, equipment, furniture and labour where event requirements change, including new or amended planned or ad‑hoc events. Additional premises or Council‑managed events may be added, and pricing for new items or large‑scale events may be negotiated or updated where required. All options are subject to internal approvals and in compliance with the Procurement Act 2023. | £380,000 | 21 May 2026 | Awarded |
Contracts
Contract 1 · North Down Marquees LtdSME
- Signed
- 2 Jun 2026
- Value
- £380,000
- Period
- 2 Jun 2026 – 1 Jun 2027 · up to 1 Jun 2029 with extensions
- Status
- active
- Extensions
- Options to extend for a further 2 years (1+1).
- Options
- The Contract allows the Council to add or vary marquee types, sizes, equipment, furniture and labour where event requirements change, including new or amended planned or ad‑hoc events. Additional premises or Council‑managed events may be added, and pricing for new items or large‑scale events may be negotiated or updated where required. All options are subject to internal approvals and in compliance with the Procurement Act 2023.
No agreed KPIs: KPIs have not been set as this is a variable, event‑based hire contract where performance is more effectively managed through specification standards, mandatory reporting, and regular contract review meetings rather than fixed indicators
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- North Down Marquees LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender