Find a TenderAwardedContract details notice

Published 4 Jul 2025, 15:10 BST

Official UK procurement notice

T2650 Provision of a Public Address, Staging, Lighting and Audio Visual Equipment

Authority: Belfast City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)Construction & Civil Engineering (45)

+2 more

Software Packages & ERP (48)Business Services & Consultancy (79)

Delivery: Northern Ireland (UKN06)

Published estimate£900,000≈ £450k / year · £1,080,000 inc. VAT

Submissions closed 4 Aug 2025awarded 19 Sept 2025

Awarded to NIAVAC LTD2 awards

Contract term 2 yrsends 31 Jan 2028 · up to 31 Jan 2030 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

Belfast City Council requires a contract for the provision of a full service to include design, provision, installation and management of PA, staging, lighting and audio visual equipment for the range of events listed with the Annual programme of Events, and other ad hoc events.

Please note the minimum value is GBP 175 000.00 exc VAT to maximum value GBP 900 000.00 exc VAT. The min range reflects the inital contract period of 2 years through to the max range for the utilisation of all renewals/extensions and contract options.

No preliminary market engagement: Low risk procurement

CPV: Audio-visual equipment · Event services · Lighting systems · Public address systems · Stage construction works

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£900,000

Contract period: 1 Feb 2026 – 31 Jan 2028 (2 yrs) · up to 31 Jan 2030 with extensionsValue: £900,000 exc. VAT · £1,080,000 inc. VAT

Delivery: Northern Ireland

Extensions: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional pa, staging, lighting and audio visual services – the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to use pricing within the pricing schedule or price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024. · The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 + 1. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

31527260 Lighting systems 32321200 Audio-visual equipment 45237000 Stage construction works 48952000 Public address systems 79952000 Event services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Explained within T2650 ITT.
Technical & professional ability
Explained within T2650 ITT.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 25%Social value: 15%

Published sub-criteria (4)

Methodology and Approach: 35%
Contract Resourcing: 25%
Cost: 25%
Social Value: 15%

Published award criteria (4)

Methodology and Approach
Contract Resourcing
Social Value
Cost

Conditions of participation2

Economic & financial standing
Explained within T2650 ITT.
Technical & professional ability
Explained within T2650 ITT.

What this means for your bid

Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 4 Jul 2025, 15:10 BST
Last source update: 8 Oct 2025, 10:16 BST
Award evaluation window: Submission end – 8 Sept 2025
Authority reference: T2650
FTS notice number: 2025/S 000-037497
Latest notice: Contract details notice (UK7)
Classification (CPV): Audio-visual equipmentEvent servicesLighting systemsPublic address systemsStage construction works
Delivery area: Northern Ireland (UKN06)
Official registry OCID: ocds-h6vhtk-055952 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 4 Aug 2025, 12:00 BST
Clarification deadline: 28 Jul 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk ↗

Timeline

4 Jul 2025 → 1 Feb 2026 · 8 dates

Tender notice published
4 Jul 2025, 15:10 BST
Clarification questions by
28 Jul 2025, 12:00 BST
Submission deadline
4 Aug 2025, 12:00 BST
Award decision expected by
8 Sept 2025, 23:59 BST
Assessment summaries sent399 days ago
19 Sept 2025, 00:00 BST
Standstill ends386 days ago
1 Oct 2025, 23:59 BST
Latest notice published379 days ago
8 Oct 2025, 10:16 BST
Contract starts264 days ago
1 Feb 2026

Notice history

5 events · 3 releases on Find a Tender · since 4 Jul 2025

Tender notice published
4 Jul 2025, 15:10 BST
UK4
Contract award notice published
22 Sept 2025, 09:13 BST
UK6
Status changed to complete
22 Sept 2025, 09:13 BST
Contract details notice published
8 Oct 2025, 10:16 BST
UK7
Contract signature expected
31 Oct 2025, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value (inc. VAT) £1,080,0001 award inc. VAT; no net value published

Bids received 11 from SMEs

Contracts signed 1latest 8 Oct 2025

Awarded to	Value	Date	Status
NIAVAC LTDSMET2650 Provision of a Production Management Service1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2030Extensions: The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 + 1. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. · Options: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional pa, staging, lighting and audio visual services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to use pricing within the pricing schedule or price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024	£1,080,000 inc. VAT	19 Sept 2025standstill to 1 Oct 2025	Standstill
NIAVAC LTDSME	£900,000 †	—	Awarded

Contracts

Contract 2 · NIAVAC LTDSME
Signed
8 Oct 2025
Value
£900,000
Period
1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2030 with extensions
Status
active
Extensions
The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 + 1. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Options
The right to additional purchases while the contract is valid. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional pa, staging, lighting and audio visual services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to use pricing within the pricing schedule or price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.
No agreed KPIs: The total value of does not meet the threshold for implemenattion of KPIs within the contract.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQXY-5321-CGZM 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Niavac LtdAwarded supplierGB-COH: NI018608 5 Prince Regent Road, Belfast, Northern Ireland, BT5 6QRContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 Oct 2025, 10:16 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender22 Sept 2025, 09:13 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Jul 2025, 15:10 BST