Find a TenderAwardedContract details notice

Published 21 Aug 2025, 14:41 BST

Official UK procurement notice

T2649 Provision of a Production Management Service

Authority: Belfast City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Business Services & Consultancy (79)Recreational, cultural and sporting services (92) Delivery: Northern Ireland (UKN)

Published estimate£500,000≈ £250k / year · £600,000 inc. VAT

Submissions closed 19 Sept 2025awarded 8 Dec 2025

Awarded to Show Inc UK

Contract term 2 yrsends 31 Jan 2028 · up to 31 Jan 2030 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

Belfast City Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the provision of a production management service.

This ITT sets out the information which is required by the Council to assess the suitability of Bidders' legal and financial capacity and technical ability ‘Conditions of Participation’ to meet the ITT

No preliminary market engagement: Low risk procurement

CPV: Entertainment services · Event services · Recreational, cultural and sporting services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£500,000

Contract period: 1 Feb 2026 – 31 Jan 2028 (2 yrs) · up to 31 Jan 2030 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT

Delivery: Northern Ireland

Extensions: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional production management services – the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional events – the Council may require production management services at a range of one off events across the contract period. The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024. · The Contract shall be effective from the date of award of Contract for an initial period of 2 years. The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

79952000 Event services 92000000 Recreational, cultural and sporting services 92300000 Entertainment services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As explained within T2649 ITT.
Technical & professional ability
As explained within T2649 ITT.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 30%Social value: 15%

Published sub-criteria (4)

Methodology and Approach to delivery of a Production Management Service: 30%
Contract Resourcing: 25%
Cost: 30%
Social Value: 15%

Published award criteria (4)

Methodology and Approach to delivery of a Production Management Service
Contract Resourcing
Cost
Social Value

Conditions of participation2

Economic & financial standing
As explained within T2649 ITT.
Technical & professional ability
As explained within T2649 ITT.

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 21 Aug 2025, 14:41 BST
Last source update: 17 Dec 2025, 09:52 GMT
Award evaluation window: Submission end – 20 Oct 2025
FTS notice number: 2025/S 000-050565
Latest notice: Contract details notice (UK7)
Classification (CPV): Entertainment servicesEvent servicesRecreational, cultural and sporting services
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-058c37 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 19 Sept 2025, 12:00 BST
Clarification deadline: 12 Sept 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Timeline

21 Aug 2025 → 1 Feb 2026 · 8 dates

Tender notice published
21 Aug 2025, 14:41 BST
Clarification questions by
12 Sept 2025, 12:00 BST
Submission deadline
19 Sept 2025, 12:00 BST
Award decision expected by371 days ago
20 Oct 2025, 23:59 BST
Assessment summaries sent323 days ago
8 Dec 2025
Latest notice published313 days ago
17 Dec 2025, 09:52 GMT
Standstill ends313 days ago
17 Dec 2025, 23:59 GMT
Contract starts268 days ago
1 Feb 2026

Notice history

5 events · 3 releases on Find a Tender · since 21 Aug 2025

Tender notice published
21 Aug 2025, 14:41 BST
UK4
Contract award notice published
8 Dec 2025, 13:55 GMT
UK6
Status changed to complete
8 Dec 2025, 13:55 GMT
Contract details notice published
17 Dec 2025, 09:52 GMT
UK7
Contract signature expected
17 Dec 2025, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £500,0001 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 17 Dec 2025

Awarded to	Value	Date	Status
Show Inc UK1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2030Extensions: The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. · Options: The right to additional purchases while the contract is valid. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional production management services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional events - the Council may require production management services at a range of one off events across the contract period. The Council reserves the right to add or remove items from the Contract in line with the Council's requirements. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.	£500,000	8 Dec 2025	Awarded

Contracts

Contract 1 · Show Inc UK
Signed
17 Dec 2025
Value
£500,000
Period
2 Feb 2026 – 1 Feb 2028 · up to 1 Feb 2030 with extensions
Status
active
Extensions
Option to extend for a further 2 years (1+1)
Options
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional production management services – the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional events – the Council may require production management services at a range of one off events across the contract period. The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.
No agreed KPIs: KPIs have not been set as the service is event‑specific and variable in scope. Performance is managed through agreed event plans, statutory compliance, and post‑event reporting rather than fixed indicators, ensuring a flexible and proportionate approach.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQXY-5321-CGZM 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Show Inc UkAwarded supplierGB-COH: NI605427 Unit 1, 44 to 58 Dargan Crescent, Belfast, Northern Ireland, BT39JPContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Dec 2025, 09:52 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Dec 2025, 13:55 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Aug 2025, 14:41 BST