Find a TenderAwardedContract details notice

Published 14 Nov 2025, 11:07 GMT

Official UK procurement notice

T2637 Campsite for Fleadh Cheoil na hÉireann Belfast 2026

Official notice

Authority: Belfast City Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdLight touch regimeSME suitableVCSE suitableAccelerated

Sectors: Hotel, restaurant and retail trade services (55) Delivery: Northern Ireland (UKN06)

Published estimate£1,000,000≈ £1.0m / year · £1,200,000 inc. VAT

Submissions closed 28 Nov 2025awarded 26 Mar 2026

Awarded to Nord Events Ltd

Contract term 1 yrends 31 Jan 2027 · up to 31 Jan 2028 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

Belfast City Council invites expressions of interest ‘EOIs’ from suitably qualified and experienced providers ‘Bidders’ for the provision of a campsite for the Fleadh Cheoil na hÉireann event in Belfast City in August 2026.

Bidders are asked to email their EOI to [email protected] no later than Friday 28th November 2025.

Upon receipt of your EOI, Bidders will be issued a Project Brief document setting out the requirement in more detail and will be asked to re-confirm that they are still interested in participating in the procurement exercise following consideration of the Project Brief.

Bidders who re-confirm their interest in line with the instructions set out in the Project Brief will then be added to a list select Bidders who will then be involved in further stages of the procurement. Further stages are yet to be determined and may be dictated by the level of interest from the market but at this stage will likely include:

Stage 1 – Engagement with interested Bidders to better under capability and capacity to help scope the requirement

Stage 2 – A competitive tendering stage

How the procedure runs: Belfast City Council invites expressions of interest ‘EOIs’ from suitably qualified and experienced providers ‘Bidders’ for the provision of a campsite for the Fleadh Cheoil na hÉireann event in Belfast City in August 2026. Bidders are asked to email their EOI to [email protected] no later than Friday 28th November 2025. Upon receipt of your EOI, Bidders will be issued a Project Brief document setting out the requirement in more detail and will be asked to re-confirm that they are still interested in participating in the procurement exercise following consideration of the Project Brief. Bidders who re-confirm their interest in line with the instructions set out in the Project Brief will then be added to a list select Bidders who will then be involved in further stages of the procurement. Further stages are yet to be determined and may be dictated by the level of interest from the market but at this stage will likely include: Stage 1 – Engagement with interested Bidders to better under capability and capacity to help scope the requirement Stage 2 – A competitive tendering stage
No preliminary market engagement: The Council has opted not to publish a separate preliminary market engagement notice as this Expression of Interest exercise serves the same purpose. By inviting EOIs directly, the Council is able to gauge market capacity, capability and appetite, while keeping the process proportionate and straightforward. Further stages are yet to be determined and may be dictated by the level of interest from the market but at this stage will likely include: Stage 1 – Engagement with interested Bidders to better under capability and capacity to help scope the requirement Stage 2 – A competitive tendering stage

CPV: Camping sites and other non-hotel accommodation · Camping-site services · Catering services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£1,000,000

Contract period: 1 Feb 2026 – 31 Jan 2027 (1 yr) · up to 31 Jan 2028 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT

Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible

Extensions: Sufficient flexibility will be included in the contract documents to cover all associated services and contingencies. · Option to extend for a further 12 month period.

55200000 Camping sites and other non-hotel accommodation 55220000 Camping-site services 55520000 Catering services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Will be included in tender documents when ready
Technical & professional ability
Will be included in tender documents when ready

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Cost: This will be determined later in line with competitive flexible process set out.
Quality: This will be determined later in line with competitive flexible process set out.
Social value: This will be determined later in line with competitive flexible process set out.

Conditions of participation2

Economic & financial standing
Will be included in tender documents when ready
Technical & professional ability
Will be included in tender documents when ready

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 14 Nov 2025, 11:07 GMT
Last source update: 14 Apr 2026, 10:44 BST
Award evaluation window: Submission end – 31 Jan 2026
FTS notice number: 2025/S 000-073875
Accelerated: Light touch contract
Latest notice: Contract details notice (UK7)
Classification (CPV): Camping sites and other non-hotel accommodationCamping-site servicesCatering services
Delivery area: Northern Ireland (UKN06)
Official registry OCID: ocds-h6vhtk-05e133 Find a Tender

How it runs: Belfast City Council invites expressions of interest ‘EOIs’ from suitably qualified and experienced providers ‘Bidders’ for the provision of a campsite for the Fleadh Cheoil na hÉireann event in Belfast City in August 2026.
Bidders are asked to email their EOI to [email protected] no later than Friday 28th November 2025.
Upon receipt of your EOI, Bidders will be issued a Project Brief document setting out the requirement in more detail and will be asked to re-confirm that they are still interested in participating in the procurement exercise following consideration of the Project Brief.
Bidders who re-confirm their interest in line with the instructions set out in the Project Brief will then be added to a list select Bidders who will then be involved in further stages of the procurement. Further stages are yet to be determined and may be dictated by the level of interest from the market but at this stage will likely include:
Stage 1 – Engagement with interested Bidders to better under capability and capacity to help scope the requirement
Stage 2 – A competitive tendering stage

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Requests to participate (first stage): 28 Nov 2025, 12:00 GMT
Submission deadline: 28 Nov 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Please email expressions of interest to [email protected]

Once finalised the tender process will be managed using e-sourcingni.ukp.app.jaggaer.com ↗

Timeline

14 Nov 2025 → 14 Apr 2026 · 6 dates

Tender notice published340 days ago
14 Nov 2025, 11:07 GMT
Submission deadline326 days ago
28 Nov 2025, 12:00 GMT
Award decision expected by262 days ago
31 Jan 2026, 23:59 GMT
Contract starts262 days ago
1 Feb 2026
Assessment summaries sent209 days ago
26 Mar 2026
Latest notice published189 days ago
14 Apr 2026, 10:44 BST

Notice history

5 events · 3 releases on Find a Tender · since 14 Nov 2025

Tender notice published
14 Nov 2025, 11:07 GMT
UK4
Contract award notice published
31 Mar 2026, 15:45 BST
UK6
Status changed to complete
31 Mar 2026, 15:45 BST
Contract signature expected
31 Mar 2026, 23:59 BST
scheduled
Contract details notice published
14 Apr 2026, 10:44 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £2,040,0001 award inc. VAT; no net value published

Bids received 11 from SMEs

Contracts signed 1latest 31 Mar 2026

Awarded to	Value	Date	Status
Nord Events LtdSME31 Mar 2026 – 29 Mar 2027 · up to 29 Mar 2028Extensions: Possible extension subject to approvals and satisfactory supplier performance. · Options: The Council may, at its sole discretion, require the Contractor to deliver additional services (‘Optional Services’) related to the scope of this Contract. The Contractor shall provide such Optional Services in accordance with the terms and conditions of the Contract, subject to agreement of the applicable pricing.	£2,040,000 inc. VAT	26 Mar 2026	Awarded

Contracts

Contract 1 · Nord Events LtdSME
Signed
31 Mar 2026
Value
£2,040,000 inc. VAT
Period
31 Mar 2026 – 29 Mar 2027 · up to 29 Mar 2028 with extensions
Status
active
Extensions
Possible extension subject to approvals and satisfactory supplier performance.
Options
The Council may, at its sole discretion, require the Contractor to deliver additional services (‘Optional Services’) related to the scope of this Contract. The Contractor shall provide such Optional Services in accordance with the terms and conditions of the Contract, subject to agreement of the applicable pricing.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQXY-5321-CGZM 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email

Bidders & participating suppliers

1 commercial party on the notice

Nord Events LtdAwarded supplierGB-COH: NI710957 11a Chichester Street, Belfast, Northern Ireland, BT1 4JAContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specificationstenderBidding documents and specificationsAccess: via esourcing or email as appropriate

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender14 Apr 2026, 10:44 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender31 Mar 2026, 15:45 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender14 Nov 2025, 11:07 GMT