Find a TenderClosed

Published 2 Jun 2023, 20:41 BST

Official UK procurement notice

T2406 - Window Cleaning Services

Official notice

Authority: Belfast City Council (Local council)

2 lotsServicesOpen procedureMax 2 lots per supplier

Sectors: Cleaning & Environmental Services (90) Delivery: Northern Ireland (UKN06)

Published estimate£300,000total for 2 lots

Submissions closed 3 Jul 2023

Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

his Contract is for the provision of window cleaning services across a number of Council locations ‘the Premises’.

Service requirements at each of the Premises is set out in the Specification and should be read in conjunction with item descriptions and instructions included in the Pricing Schedule.

CPV: Window-cleaning services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,380,000 together) · win at most 2 of them

Lot #1Standard window cleaning serviceRenewalPublished value£1,200,000

Lot 1 – Standard window cleaning service – these are Premises which require a standard cleaning service using standard equipment i.e., ladders, cleaning poles etc

Delivery: Northern Ireland · Belfast

Extensions: The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - other cleaning services related to the Premises that are not already included for the Specification or the Pricing Schedule (e.g. roof and guttering cleaning, external powerwashing, specialist external building cleaning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. Additional Premises not listed in the Specification. This may be in response to additional Premises being identified and/or changes in how the Council’s in house cleaning services are resourced and delivered. Temporary support for the Council’s in house operations to cover any shortfall in available resources. Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc; Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · Initial contract period of 2 years with option to renew/ extend for a further 2 yearsVariant bids: not allowed

90911300 Window-cleaning services

Lot #2Specialist window cleaning serviceRenewalPublished value£180,000

Lot 2 – Specialist window cleaning service - these are Premises which require a specialist cleaning service using specialist lifting equipment and fully qualified Staff i.e., scaffolding, winches, ropes, pulleys, fall arrest, telehandlers, mobile access platforms etc.

Delivery: Northern Ireland · Belfast

Extensions: The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - other cleaning services related to the Premises that are not already included for the Specification or the Pricing Schedule (e.g. roof and guttering cleaning, external powerwashing, specialist external building cleaning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. Additional Premises not listed in the Specification. This may be in response to additional Premises being identified and/or changes in how the Council’s in house cleaning services are resourced and delivered. Temporary support for the Council’s in house operations to cover any shortfall in available resources. Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc; Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · Initial 2 year period with option to renew/ extend for a further 2 yearsVariant bids: not allowed

90911300 Window-cleaning services

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 2 Jun 2023, 20:41 BST
Last source update: 2 Jun 2023, 22:32 BST
Award evaluation window: 3 Jul 2023 – …
Authority reference: T2406
FTS notice number: 2023/S 000-015773
Classification (CPV): Window-cleaning services
Delivery area: Northern Ireland (UKN06)
Official registry OCID: ocds-h6vhtk-03d384 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: Contract performance provisions are set out in the Specification and Terms and Conditions.

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Submission deadline: 3 Jul 2023, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 3 Jul 2023, 12:30 BST

Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Timeline

2 Jun 2023 → 3 Jul 2023 · 3 dates

Notice published
2 Jun 2023, 22:32 BST
Submission deadline
3 Jul 2023, 12:00 BST
Bids opened
3 Jul 2023, 12:30 BST

Notice history

2 releases on Find a Tender

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	Text2.6 · II	Value excluding VAT: £1,200,000	Value excluding VAT: £120,000

1 amendment published without a description.

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 9 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact name, email Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body Belfast

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria