Find a TenderAwarded

Published 27 Jan 2023, 18:17 GMT

Official UK procurement notice

T2331 - Mechanical Services

Official notice

Authority: Belfast City Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedure

Sectors: Repair & Maintenance (50) Delivery: Northern Ireland (UKN06)

Published estimate£4,000,000exc. VAT

Submissions closed 27 Feb 2023awarded 5 Mar 2024

Awarded to WJM Building Services Ltd

What is being bought

Published requirement description

A mechanical installation, planned and reactive repair/ maintenance and minor works service across Employer’s Sites and a wide range of assets in accordance with all current legislation/ regulations, appropriate industry specifications, original equipment ‘OEM’ manufacturer recommendations etc.

CPV: Heating engineering services for buildings · Heating, ventilation and air-conditioning installation work · Installation services of mechanical equipment · Mechanical engineering services · Repair and maintenance services of boilers · Repair and maintenance services of gas-detection equipment · Repair and maintenance services of mechanical building installations · Repair and maintenance services of pumps · Repair and maintenance work in connection with sports facilities

The lotProcurement structure

single lot · value published

Lot #1The scope of the services required includes:-AwardedRenewalPublished value£4,000,000

The scope of the services required includes:-

Range of mechanical maintenance activities to include, but not limited to:

Air handling units and associated equipment

Boilers and associated equipment

Annual flushing and cleaning of heating and cooling circuits

Smoke ventilation systems

Booster and sump pumps

Carbon dioxide and carbon monoxide monitoring systems

Drinking fountains

Pressurisation units

Percentage adjustments to PSA rates

The provision of all required reporting of applicable data/ work complete associated with providing the services

A 24 hours per day, 365/366 days per year service.

Delivery: Northern Ireland · Belfast City Council Area

Extensions: The Council reserves the right to add the following additional requirements to the service under this Contract during the Contract Period: - Special projects which may include, but are not be limited to - project management, energy/ process efficiency projects, technical support/advice, site surveys, design services etc. This may apply to all Site types including more complex mechanical installations/ site refurbishments. Other services associated with a mechanical installation, maintenance or repair project e.g. electrical, instrumentation, control and automation ‘ICA’. Any other required mechanical installation, repair or maintenance services required on the Sites. Additional Sites not listed in Annexe 1. This may be in response to additional Sites being added/ identified and/or changes in how the Employer’s in house operations teams are resourced and delivered. Temporary support for the Employer’s in house operations to cover any shortfall in available resources. Introduce required changes associated with the service to the Specification to accommodate changes to the Employer’s operational model and working practices e.g. functional re-structuring, new customer hub, etc; Large scale projects or changes may be subject to price negotiation based on economies of scale. The Employer reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Employer reserves the right to add or remove Sites/ assets from the Contract in line with the Employer’s requirements. Where the Council identifies an additional Sites/ assets to be added the Contractor will expected to price based similar Sites/assets/ tasks priced in the Schedule of Rates. The use of a Contract Option may be subject to further Employer internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · The Contract shall be effective from the date of award of Contract for an initial period of 1 year/ 12 months. The Council reserves the right to extend/renew the Contract up to a further 4 years (Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.Variant bids: not allowed

45212290 Repair and maintenance work in connection with sports facilities 45331000 Heating, ventilation and air-conditioning installation work 50413100 Repair and maintenance services of gas-detection equipment 50511000 Repair and maintenance services of pumps 50531100 Repair and maintenance services of boilers 51120000 Installation services of mechanical equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (7)

Implementation and Mobilisation Plans: 10%
Service Delivery – Work Planning and Resourcing: 10%
IT Systems, data capture and reporting: 10%
Performance Management: 7.5%
Achieving the Contract Objectives: 2.5%
1. Part 1 - The total Schedule of Rates Price: 50%
2. Part 2 - The total Optional Services Price: 10%

Published award criteria (7)

Implementation and Mobilisation Plans: 10
Service Delivery – Work Planning and Resourcing: 10
IT Systems, data capture and reporting: 10
Performance Management: 7.5
Achieving the Contract Objectives: 2.5
1. Part 1 - The total Schedule of Rates Price: 50
2. Part 2 - The total Optional Services Price: 10

Conditions of participation1

Suitability
As set out in the instructions to tender 'ITT' document

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 27 Jan 2023, 18:17 GMT
Last source update: 12 Jun 2024, 09:37 BST
Award evaluation window: 27 Feb 2023 – …
Authority reference: T2331
FTS notice number: 2024/S 000-018119
Classification (CPV): Heating engineering services for buildingsHeating, ventilation and air-conditioning installation workInstallation services of mechanical equipmentMechanical engineering servicesRepair and maintenance services of boilersRepair and maintenance services of gas-detection equipmentRepair and maintenance services of mechanical building installationsRepair and maintenance services of pumpsRepair and maintenance work in connection with sports facilities
Delivery area: Northern Ireland (UKN06)
Official registry OCID: ocds-h6vhtk-039ba4 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As set out in the instructions to tender 'ITT' document and associated terms and conditions

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Submission deadline: 27 Feb 2023, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 27 Feb 2023, 12:30 GMT

Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Timeline

27 Feb 2023 → 12 Jun 2024 · 3 dates

Submission deadline
27 Feb 2023, 12:00 GMT
Bids opened
27 Feb 2023, 12:30 GMT
Notice published
12 Jun 2024, 09:37 BST

Notice history

2 events · 4 releases on Find a Tender · since 5 Mar 2024

Status changed to complete
5 Mar 2024, 17:01 GMT
Buyer details updated
12 Jun 2024, 09:37 BST

Published amendments (2 · 0 deadline changes)

When	What	Before	After
—	Text1.5 · II	Value excluding VAT: £4,000,000	Value excluding VAT: £5,000,000
—	Text2.6 · II	Value excluding VAT: £4,000,000	Value excluding VAT: £5,000,000
—	TextV.2.4) Information on value of contract/lot (excluding VAT) · V2.4	Total value of the contract/lot: £500,000	Total value of the contract/lot: £5,000,000

Updated value in section 2.4.

1 amendment published without a description.

Routine re-releases (4)

2023-01: 1 release · 27 Jan 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £500,0001 contract exc. VAT

Bids received 4

Contracts signed 1latest 5 Mar 2024

Awarded to	Value	Date	Status
WJM Building Services LtdSMEMechanical Services	£500,000 †	—	Awarded

Contracts

Mechanical Services · WJM Building Services LtdSME
Signed
5 Mar 2024
Value
£500,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Belfast City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 9 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

WJM Building ServicesAwarded supplier Belfast, Northern Ireland

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria