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Published 27 Oct 2021, 22:45 BST

Official UK procurement notice

T2205 Provision of the design, provision, installation and management of PA, staging, lighting systems and audio visual equipment for Belfast City Council Events

Official notice

Authority: Belfast City Council (Local council)

ServicesOpen procedure
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)Construction & Civil Engineering (45)
+1 moreBusiness Services & Consultancy (79)
 Delivery: Northern Ireland (UKN06)
Published estimate£480,000exc. VAT
Submissions closed 2 Dec 2021awarded 18 Jan 2022
Awarded to NIAVAC LTD

What is being bought

Published requirement description

Notice of award of tender for the provision of design, provision, installation and management of PA, staging, lighting systems and audio visual equipment for Belfast City Council Events.

CPV: Audio-visual equipment · Event services · Lighting systems · Stage construction works

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£480,000
Delivery: Northern Ireland · Belfast
Extensions: The Contract shall be for the period of two years with the option to renew on an annual basis for a further two years (up to 24 months). · The contract shall be for the period of two years with the option to renew on an annual basis for a further two years (up to 24 months).Variant bids: not allowed
31527260 Lighting systems32321200 Audio-visual equipment45237000 Stage construction works79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (4)
  • Methodology and Approach to delivery of a Public Address, Staging, Lighting Systems and Audio-Visual equipment.: 30%
  • Contract Resourcing: 25%
  • Health and Safety Approach: 15%
  • price: 30%
Published award criteria (4)
  • Methodology and Approach to delivery of a Public Address, Staging, Lighting Systems and Audio-Visual equipment.: 30%
  • Contract Resourcing: 25%
  • Health and Safety Approach: 15%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Oct 2021, 22:45 BST
Last source update
24 Jan 2022, 22:45 GMT
Award evaluation window
2 Dec 2021 – …
Authority reference
T2205
FTS notice number
2022/S 000-002092
Classification (CPV)
Audio-visual equipmentEvent servicesLighting systemsStage construction works
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-02f0cf Find a Tender

Publisher note: Minimum value range of GBP 120 000.00 to maximum range of GBP 480 000.00 which has been calculated on the basis of a 2-year contract through to the maximum 4-year contract including ad hoc additional events.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
2 Dec 2021, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
2 Dec 2021, 12:05 GMT
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk ↗

Timeline

2 Dec 2021 → 24 Jan 2022 · 3 dates
  1. Submission deadline
    2 Dec 2021, 12:00 GMT
  2. Bids opened
    2 Dec 2021, 12:05 GMT
  3. Notice published
    24 Jan 2022, 22:45 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    24 Jan 2022, 22:45 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £480,0001 contract exc. VAT
Bids received 2
Contracts signed 1latest 18 Jan 2022
Awarded toValueDateStatus
NIAVAC LTDSME£480,000 †—Awarded

Contracts

  • Contract 002092-2022-1 · NIAVAC LTDSME

    Signed
    18 Jan 2022
    Value
    £480,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids———

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8GDContact email Published organisation website ↗

Dispute resolution & review bodies

  • Courts of JusticeMediation body Belfast
  • Royal Courts of JusticeMediation bodyReview bodyReview contact point Belfast

Bidders & participating suppliers

1 commercial party on the notice
  • Niavac LtdAwarded supplier Conlavon House, 5 Prince Regent Street, Belfast, Northern Ireland

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria