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Published 6 Jul 2022, 12:31 BST

Official UK procurement notice

T1619 - Provision of Tree Management Services

Official notice

Authority: Northern Ireland Housing Executive (Public body)

3 lotsServicesOpen procedureSME suitableMax 3 lots to bid
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Northern Ireland (UKN)
Published estimate£2,100,000total for 3 lots
Submissions closed 5 Aug 2022awarded 17 Oct 2022
Awarded to ELAGH TREE SURGERY LTD, NORTHERN TREE SERVICES LTD3 awards

What is being bought3 lots · detail below

Published requirement description

The Housing Executive requires a contract for the provision of Tree Management Services to ensure that all public open spaces in Northern Ireland Housing Executive’s (Housing Executive’s) ownership are maintained and managed to the requisite standards. The maintenance and management of tree services under this contract generally consists of pruning, felling, stump removal, stump treatment, hedge reduction, hedge trimming and associated reinstated work and related tree surveys within areas affected by the service and some in-curtilage work of dwellings owned by the Housing Executive and on occasion’s private properties.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Horticultural services · Planting and maintenance services of green areas

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£2,100,000 together) · a supplier may bid for at most 3 of them · same evaluation weights on every lot
Lot #1Coleraine, Ballymoney, Moyle areasAwardedPublished value£250,000
Delivery: Northern Ireland
Variant bids: not allowed
77300000 Horticultural services77310000 Planting and maintenance services of green areas
Lot #2Limavady, Strabane, Derry 1,Derry 2, Derry 3 areasAwardedPublished value£1,000,000
Delivery: Northern Ireland
Variant bids: not allowed
77300000 Horticultural services77310000 Planting and maintenance services of green areas
Lot #3Antrim, Rathcoole, Newtownabbey areasAwardedPublished value£850,000
Delivery: Northern Ireland
Variant bids: not allowed
77300000 Horticultural services77310000 Planting and maintenance services of green areas

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Quality: 30%
  • Cost: 70%
Published award criteria (2)
  • Quality: 30
  • Cost: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Jul 2022, 12:31 BST
Last source update
17 Oct 2022, 10:54 BST
Award evaluation window
5 Aug 2022 – …
FTS notice number
2022/S 000-029124
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural servicesHorticultural servicesPlanting and maintenance services of green areas
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-034ecd Find a Tender
Review and risk notes
Review procedure

The Housing Executive incorporated a minimum 10 calendar day standstill period from the point information on the contract award was communicated to tenderers in accordance with the Public Contracts Regulations 2015. Appeal procedures are specified in the Public Contracts Regulations 2015.

Publisher note: The figures in Section V against each lot (1-3) represents the upper limit of the contract value, which reflects the potential extensions of the contract as included in the Conditions of Contract. Contract Monitoring, the successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored, see Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated.

How it was run

Official notice
Submission deadline
5 Aug 2022, 15:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
5 Aug 2022, 15:30 BST

Timeline

5 Aug 2022 → 3 Dec 2022 · 4 dates
  1. Submission deadline
    5 Aug 2022, 15:00 BST
  2. Bids opened
    5 Aug 2022, 15:30 BST
  3. Notice published
    17 Oct 2022, 10:54 BST
  4. Bids must remain valid until
    3 Dec 2022, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Oct 2022, 10:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £2,100,0003 contracts exc. VAT
Bids received 183 from SMEs
Contracts signed 3latest 17 Oct 2022
Awarded toValueDateStatus
Lot 1 · Coleraine, Ballymoney, Moyle areas1 award
ELAGH TREE SURGERY LTDSME£250,000 †—Awarded
Lot 2 · Limavady, Strabane, Derry 1,Derry 2, Derry 3 areas1 award
ELAGH TREE SURGERY LTDSME£850,000 †—Awarded
Lot 3 · Antrim, Rathcoole, Newtownabbey areas1 award
NORTHERN TREE SERVICES LTDSME£1,000,000 †—Awarded

Contracts

  • Lot 1 – Coleraine, Ballymoney, Moyle areas · ELAGH TREE SURGERY LTDSME

    Signed
    17 Oct 2022
    Value
    £250,000
    Status
    active

  • Lot 2 - Limavady, Strabane, Derry 1,Derry 2, Derry 3 areas · ELAGH TREE SURGERY LTDSME

    Signed
    17 Oct 2022
    Value
    £850,000
    Status
    active

  • Lot 3 – Antrim, Rathcoole, Newtownabbey areas · NORTHERN TREE SERVICES LTDSME

    Signed
    17 Oct 2022
    Value
    £1,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Coleraine, Ballymoney, Moyle areas6bids · 6 electronic · 1 from abroad1——
2 · Limavady, Strabane, Derry 1,Derry 2, Derry 3 areas6bids · 6 electronic · 1 from abroad1——
3 · Antrim, Rathcoole, Newtownabbey areas6bids · 6 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Northern Ireland Housing Executive

Contracting authorityPublic bodyRegional or local agency/officeHousing and community amenities 2 Adelaide Street, Belfast, UK, BT2 8BPContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court NIReview body Belfast
  • High Court of NIReview body Belfast

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.