T.4614-QQ Cemetery Management System

Official notice

Authority: Torfaen County Borough Council (Local council)

Below threshold - limited competition

Sectors: Community & Cultural Services (98) Delivery: Wales (UKL16)

Awarded value£44,123published contract · exc. VAT

Awarded 1 May 2026

Awarded to GSS (NI) Ltd (t/a PlotBox)

What is being bought

Published requirement description

Torfaen County Borough Council seeks to procure a modern, cloud based cemetery management system that improves efficiency, accuracy, automation, data access, and customer experience. The system must support both office and external teams, integrate with existing processes, and reduce reliance on manual or paper based workflows.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Wales

98371110 Cemetery services

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - limited competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Oct 2026, 17:25 BST
Last source update: 12 Oct 2026, 17:25 BST
Authority reference: T.4614
FTS notice number: 2026/S 000-096304
Latest notice: Contract details notice (UK7)
Delivery area: Wales (UKL16)
Official registry OCID: ocds-h6vhtk-078612 Find a Tender

Notice history

1 event · 1 release on Find a Tender

Contract details notice published
12 Oct 2026, 17:25 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £44,1231 contract exc. VAT

Contracts signed 1latest 1 May 2026

Awarded to	Value	Date	Status
GSS (NI) Ltd (t/a PlotBox)SME	—	—	Awarded

Contracts

T.4614-QQ Cemetery Management System · GSS (NI) Ltd (t/a PlotBox)SME
Signed
1 May 2026
Value
£44,123
Period
31 May 2026 – 30 May 2029 · up to 30 May 2030 with extensions
Status
active
Extensions
1 x optional 12 month extension

Contracting authority & participating public bodies

Torfaen County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PDNG-5431-HGYV Civic Centre, Torfaen, Wales, NP4 0LSContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

GSS (NI) Ltd (t/a PlotBox)Awarded supplierGB-PPON: PQJX-3417-XYLN Ecos Hub, Kernohans Lane,, Ballymena, IE, BT43 7QA, IEContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender12 Oct 2026, 17:25 BST