Official UK procurement notice
Systems Integrator · UK public procurement notice
Authority: Metropolitan Police Service (Police & fire)·Consortium: 3 public authorities
What is being bought3 lots · detail below
Published requirement descriptionWithin Procurement 5, the Mayor's Office for Policing and Crime (the Authority) is procuring two services for the Metropolitan Police Service (MPS). The Services required are split into two lots, which means prospective suppliers can bid for one lot or both when submitting their Invitation To Negotiate response.
Lot 2 Collection and Delivery who shall act as the delivery agent for all driveable vehicle movements, collections and deliveries. The Initial Period of the Agreement is seven years with an Extension Period of three optional one-year extensions.
Separately the Authority will be undertaking further procurement activity for SMR services related to:
a) Procurement 1 - Emergency Response Vehicle Repair;
b) Procurement 2 - Emergency Response and Support Vehicle Repair;
c) Procurement 3 - General-purpose Vehicle Repair; and
d) Procurement 4 - Vehicle Collision Repair.
CPV: IT services: consulting, software development, Internet and support · Repair, maintenance and associated services of vehicles and related equipment
Lots and requirements (3)Procurement structure
3 lots · 2 with a published value (£85,000,000 together) · win at most 2 of themLot #1Systems IntegratorAwardedRenewal UK, LondonPublished value£36,000,000
Lot #2Collection and DeliveryRenewal UKPublished value£49,000,000
Lot 2- Collection and Delivery shall act as the delivery agent for all driveable vehicle movements, exchanges, collections and deliveries.
Services in scope for delivery by Lot 2 Collection and Delivery
a) Collaborate with the Lot 1 Systems Integrator to coordinate all events.
b) Undertake driveable collection and delivery events, vehicle movements and exchanges.
c) Comply with Authority technical, physical and data security standards, as set out in the technical standards and schedules.
d) Provide trend analysis and innovation to improve overall fleet uptime and customer experience.
Further information can be found in the Statement of Requirements on Coupa.
Lot #3Systems Integrator UKLot estimate not published
Providing a telematics service alongside vehicle repair and maintenance will optimise overall operational efficiency of the service by minimising vehicle downtime, streamlining service scheduling and enhancing MPS' insights into its fleet assets.
Vehicle utilisation data will also support decisions leading to; reduced overall fleet size and composition. improved driver behaviour, support cases for sections of the fleet to move toward electrification (further reducing emissions).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jan 2022, 16:30 GMT
- Last source update
- 5 Sept 2023, 15:46 BST
- FTS notice number
2023/S 000-026224- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030d68Find a Tender
Publisher note: Ranking and Selection Subject to the provisions of Regulation 65, the Authority intends to invite all Applicants (and a minimum of three (3) Applicants) to the next stage of the Process where those Applicants: (1) meet all eligibility requirements in Part 1 of the SQ Response Form as set out in the Evaluation Methodology; (2) are awarded a pass for all aspects of the evaluation which are assessed on a pass / fail basis in accordance with the SQ Evaluation Methodology; noting that the Authority reserves the right to disqualify an Applicant who scores a zero (0) in one or more of their responses to scored questions and/or scores three (3) or more ones (1) in their responses to scored questions. Those Applicants who are shortlisted shall receive the Authority's ITN and associated documentation. Applicants who have been unsuccessful will be notified and will take no further part in the Process.
How it was run
Official notice- Submission deadline
- 21 Feb 2022, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
21 Feb 2022 → 5 Sept 2023 · 2 dates- Submission deadline21 Feb 2022, 17:00 GMT
- Notice published5 Sept 2023, 15:46 BST
Notice history
3 events · 5 releases on Find a Tender · since 27 Mar 2023- Status changed to complete27 Mar 2023, 13:37 BST
- Buyer details updated27 Mar 2023, 13:37 BST
- Buyer details updated4 Sept 2023, 17:43 BST
Routine re-releases (5)
- 2023-03: 1 release · 27 Mar 2023
- 2022-01: 1 release · 20 Jan 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Systems Integrator2 awards | |||
| Rivus Fleet Solutions Limited | £66,300,000 † | — | Awarded |
| Rivus Fleet Solutions LimitedCollection and Delivery | £33,500,000 † | — | Awarded |
| Lot 3 · Systems Integrator2 awards | |||
| Rivus Fleet Solutions LimitedSystem Integrator | £983,400 † | — | Awarded |
| Rivus Fleet Solutions LimitedSystem Integrator | £64,283,400 † | — | Awarded |
Contracts
Systems Integrator · Rivus Fleet Solutions Limited
- Signed
- 22 Feb 2023
- Value
- £66,300,000
- Status
- active
Collection and Delivery · Rivus Fleet Solutions Limited
- Signed
- 22 Feb 2023
- Value
- £33,500,000
- Status
- active
System Integrator · Rivus Fleet Solutions Limited
- Signed
- 22 Feb 2023
- Value
- £983,400
- Status
- active
- Change The Authority considers modification under R72(1)(a) applies. Whilst the Authority is reliant on R72(1)(a) for this modification, for the purpose of transparency, R72(1)(b) shall apply thereafter., Need for additional works, services or supplies by the original contractor/concessionaire: Regulation 72(1)(b)(i): there are economic and technical synergies with the Telematics solution being delivered through the existing Rivus System Integrator contract due to data processing methods and standardised governance for SM&R. Regulation 72(1)(b)(ii): should the Authority explored means of a separate contract for the services, this would involve substantial replication of costs and resources.
System Integrator · Rivus Fleet Solutions Limited
- Signed
- 22 Feb 2023
- Value
- £64,283,400
- Status
- active
- Change The Authority considers modification under R72(1)(a) would apply by virtue of continuous improvement obligations under the contract. Whilst the Authority is reliant on R72(1)(a) for this modification, for the purpose of transparency, R72(1)(b) shall apply thereafter., Need for additional works, services or supplies by the original contractor/concessionaire: Regulation 72(1)(b)(i): there are economic and technical synergies with the Telematics solution being delivered by the current contractor for the existing Rivus System Integrator contract, due to data processing methods and standardised governance for Service Maintenance & Repair. Regulation 72(1)(b)(ii): should the Authority explore means of a separate contract for the services, this would involve substantial replication of costs and resources.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Systems Integrator | 11bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Metropolitan Police FederationContracting authorityNational or federal agency/officePublic order and safety
Dispute resolution & review bodies
- Mayor's Office for Policing and CrimeReview body
- Mayor's Office for Policing and Crime LondonReview body
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
2 commercial parties on the notice- Rivus Fleet Solutions LimitedAwarded supplier
- Rivus Fleet Solutions LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria