Official UK procurement notice
SWFTCS SOFT FM · UK public procurement notice
Authority: South Warwickshire NHS Foundation Trust (Central government)
Sectors: Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£84,000,000≈ £12m / year · £100,800,000 inc. VAT38% above published estimate
Submissions closed 13 Apr 2026awarded 21 Aug 2026
Awarded to OCS Group UK Limited
Contract term 7 yrsends 31 Oct 2033 · up to 31 Oct 2036 with extensions · starts 1 Nov 2026
What is being bought
Published requirement descriptionThe contract will include, but is not limited to, the delivery of:
- Domestic and Clinical Cleaning Services
- Portering and Logistics Services
- Catering and Patient Hospitality Services
- Security and Reception Services
- Infection Prevention & Control support in all service areas
- The authority expects to re-tender this requirement around 1 Mar 2033, 23:59 GMT.
- How the procedure runs: 2 STAGE
CPV: Facilities management services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£84,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (3)
- Quality: As per tender documents
- Social Value
- Price
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Mar 2033
- First published
- 12 Mar 2026, 14:36 GMT
- Last source update
- 2 Sept 2026, 21:38 BST
- Award evaluation window
- Submission end – 3 Aug 2026
- Authority reference
C431362- FTS notice number
2026/S 000-022377- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-066883Find a Tender
- How it runs
2 STAGE
How it was run
Official noticeRun through: Atamis (Health Family) · Who buys & how to bid on Atamis
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
- Requests to participate (first stage)
- 13 Apr 2026, 10:00 BST
- Submission deadline
- 13 Apr 2026, 10:00 BST
- Clarification deadline
- 3 Apr 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
12 Mar 2026 → 1 Nov 2026 · 7 dates- Tender notice published224 days ago12 Mar 2026, 14:36 GMT
- Clarification questions by202 days ago3 Apr 2026, 10:00 BST
- Submission deadline192 days ago13 Apr 2026, 10:00 BST
- Award decision expected by79 days ago3 Aug 2026, 23:59 BST
- Assessment summaries sent62 days ago21 Aug 2026, 00:00 BST
- Latest notice published49 days ago2 Sept 2026, 21:38 BST
- Today22 Oct 2026
- Contract startsin 10 days1 Nov 2026
Notice history
7 events · 4 releases on Find a Tender · since 12 Mar 2026- Tender notice published12 Mar 2026, 14:36 GMTUK4
- Contract award notice published24 Aug 2026, 18:44 BSTUK6
- Status changed to complete24 Aug 2026, 18:44 BST
- Procurement method changed24 Aug 2026, 18:44 BST
- Contract award notice published25 Aug 2026, 16:44 BSTUK6
- Contract award notice published2 Sept 2026, 21:38 BSTUK6
- Contract signature expected1 Oct 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2026-03: 1 release · 12 Mar 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £115,880,0001 award exc. VAT
Bids received 6
Named bidders 6published on the award notice
| Awarded to | Value | Date | Status |
|---|---|---|---|
| OCS Group UK LimitedSWFTCS SOFT FM Services1 Nov 2026 – 31 Oct 2033 · up to 31 Oct 2036Extensions: 1+1+1 · Amended: Restarting the standstill period due to insufficient detail of the summary assessment of the winning bidder · Amended: Restarting the standstill period due to a request by a bidder for an even more detailed breakdown of the reasons for the successful bidders' scores, which has now been provided and shared with all unsuccessful bidders for continuity. New standstill end date is September 11th 2026 at 23:59:59 | £115,880,000 | 21 Aug 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 0 | 0 | — |
Who bid
- wonOCS Group UK Limited · East of England
- did not winCompass Contract Services (U.K.) Limited · West Midlands
- did not winISS Mediclean Ltd · South East England
- did not winMitie Limited · Greater London
- did not winSerco Ltd · South East England
- did not winSodexo Limited · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
6 commercial parties on the notice · 1 awarded- Compass Contract Services (U.K.) LimitedBidder / tenderer
- ISS Mediclean LtdBidder / tenderer
- Mitie LimitedBidder / tenderer
- OCS Group UK LimitedAwarded supplier
- Serco LtdBidder / tenderer
- Sodexo LimitedBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender