Find a TenderClosed
Published 24 May 2024, 18:02 BST

Official UK procurement notice

SWBH - Sickness Absence Management System

Official notice

Authority: Sandwell and West Birmingham Hospitals NHS Trust (Central government)

ServicesOpen procedure
Published estimate£500,000≈ £167k / year
Submissions closed 14 Jun 2024
Contract term 3 yrsends 7 Jul 2027 · starts 8 Jul 2024

What is being bought

Published requirement description

Sandwell and West Birmingham Hospitals NHS Trust (SWBH) (the "Authority") is issuing this invitation to tender ("ITT") in connection with the competitive procurement for a Sickness Absence Management System.

CPV: Enterprise resource planning software package · Software supply services

The lotProcurement structure

single lot · value published
Lot #1The Authority requirement is for a comprehensive Sickness Absence Management System… 3 yrsPublished value£500,000

The Authority requirement is for a comprehensive Sickness Absence Management System (SAMS) to be used by our organisation for upto 8,000 staff in total<br/><br/>The SAMS will help streamline the process of recording, managing, and analysing employee sickness absences. The system should be robust, user-friendly, secure, and compliant with relevant data protection regulations. <br/><br/>The selected supplier will be responsible for providing a comprehensive Sickness System that includes the following components:<br/><br/>

  • System Implementation and Configuration.<br/>
  • Installation, setup and rollout of the system.<br/>
  • Customisation to meet the specific requirements of the Trust.<br/>
  • Integration with existing NHS Rostering, HR and payroll systems.<br/><br/>Award will be for a period of 3 (three) years with the option to extend for 2 (two) periods of up to 12 (twelve) months each. <br/><br/>The Authority reserves the right to expand the award across the ICS and potentially wider across the NHS, pricing shall be provided as part fo the submission to support this potential requirement.
Contract period: 8 Jul 2024 – 7 Jul 2027 (3 yrs)
Delivery: West Midlands
Variant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 May 2024, 18:02 BST
Last source update
24 May 2024, 18:02 BST
Award evaluation window
24 Jun 2024 – …
FTS notice number
2024/S 000-016543
Classification (CPV)
Enterprise resource planning software packageSoftware supply services
Delivery area
West Midlands (UKG37)
Official registry OCID
ocds-h6vhtk-046b90 Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
14 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
24 Jun 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

24 May 2024 → 8 Jul 2024 · 4 dates
  1. Notice published
    24 May 2024, 18:02 BST
  2. Submission deadline
    14 Jun 2024, 12:00 BST
  3. Bids opened
    24 Jun 2024, 12:00 BST
  4. Contract starts
    8 Jul 2024, 00:00 BST

Contracting authority & participating public bodies

Sandwell and West Birmingham Hospitals NHS Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Dudley Road, Birmingham, West Midlands, B18 7QHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview bodyReview contact point London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria