Official UK procurement notice
Sustainable Furniture Solutions (PA23)
Authority: NEUPC Ltd (Public body)
What is being bought11 lots · detail below
Published requirement descriptionNEUPC is intending to launch a competitive tendering exercise for a framework for Sustainable Furniture Solutions. The main scope of the framework will cover supply and installation of furniture. Also incorporated into the scope will be additional specialisms such as design, space planning, project management etc. Circular economy considerations, repair, re-use and recycling will be incorporated into the Lots and specifications.
The framework will be available to NEUPC, APUC, CPC, HEPCW, LUPC, NWUPC, SUPC and TUCO members
NEUPC has duly considered the use of Lots in this framework and has provided the details of proposed Lots below. These Lots, and the procurement process, may be suitable for Small to Medium Enterprises (SMEs) and Voluntary, community and social enterprises (VCSEs) to bid for.
Supplier Feedback:
Suppliers are invited to provide voluntary feedback on the Lots (eg names, number of places, and descriptions), proposed Framework type (eg closed/open) and term, for NEUPCs consideration. If a Supplier is interested in providing feedback, they must do so by the 24th July 2025 17:00. Feedback must be submitted via email to [email protected].
Please note that NEUPC reserves the right to consider feedback and to alter, amend, or remove Lots and Framework type/term entirely on that basis. The final Lots and Framework type/term will be made clear in the Tender Notice and associated tender documents.
The coverage for each Lot will be broken down into the following regions:
North East
Yorkshire and Humberside
Midlands
East Anglia
London
South East
South West
Wales
North West
Cumbria
Northern Ireland
Scotland
Suppliers are to confirm the regions they can cover.
The intention is to appoint a maximum of 4 Suppliers per region for Lots:
1.Furniture Refurbishment and Repair
2.Furniture Redistribution / Re-Use (including provision/use of e-marketplace)
5.Beds and Mattresses
6.AV/IT Integrated/Secure Furniture
7.Lockers/Secure Storage
8.Lecture Theatre, Auditoria and Arena Seating
9.‘Front of House’ Catering/Café Furniture
10.Indoor Social Space Furniture
11.Outdoor Social Space Furniture
And a maximum of 12 Suppliers per region for Lots:
3.Offices and Office Style Spaces Furniture
4.Residential Furniture (Bedroom, Kitchen, Bathroom)
The opportunity will be published on the NEUPC Procurement Portal (Portal) . To ensure you can easily access the tender documents, we recommend creating an account on the Portal beforehand. You can create an account at: neupc.delta-esourcing.com ↗.
Tender documentation is estimated to be published on 21st August 2025 and no documentation will be available before the publication date.
Suppliers are advised to register and complete the relevant stages on the Central Digital Platform (CDP) if they wish to participate in and bid for this framework.
How to register on the CDP can be found at: www.gov.uk/government/publicati… ↗
Suppliers should be aware that registration(s) could be a prolonged process. Tender submission deadlines cannot be extended to allow for late supplier registrations to the Portal or CDP.
IMPORTANT - Every effort has been made to ensure the accuracy of the information in this notice and is based on the latest information available at this time. However, all information provided in this notice may be subject to change prior to publishing the Tender Notice. Any change(s) will be clearly identified in the Tender Notice.
To view this notice, please click here:
- How the procedure runs: This will be a multi-supplier framework agreement that falls under the scope of the Procurement Act 2023 (PA23). NEUPC intends to run a multi-stage competitive tendering procedure before awarding a maximum number of Suppliers against each Lot on the framework. The Invitation to Participate (ITP) procedure will have the following components: • Stage 1 - Procurement Specific Questionnaire (PSQ): Suppliers wishing to participate in the opportunity must submit a complete and compliant PSQ in response to the Tender Notice before the deadline (this deadline will be clearly stated in the Tender Notice and tender documentation once it is available). The PSQ stage will be focused on determining which Suppliers are best capable of delivering the required goods and/or services To ensure transparency, NEUPC will be using Stage 1 to down-select Suppliers, and as such will only take a fixed number of Suppliers to the next stage (the number of Suppliers being taken through will be clearly stated in the Tender Notice and tender documentation when published). All unsuccessful bidders from Stage 1 will receive an assessment notification that explains their rejection based on their response to the ITP. • Stage 2 - Invitation To Tender (ITT): Suppliers who are successful at Stage 1 will be invited to the next stage in the ITP process. Stage 2 will be a more detailed, focussed, assessment of Suppliers' capabilities in response to a list of questions set by NEUPC. Stage 2 will include: - Quality/Technical Questions (Scored) - Responsible Procurement and Social Value (Scored) - Presentation/Design Exercise (Scored) - Price Assessment (Scored) Please note at Stage 2 the questions will be Lot-specific and may require different responses from Suppliers. Suppliers should be aware that no extra time is provided for Suppliers who are wishing to bid against multiple Lots. • Stage 3 - Further Negotiation and Submission of Revised Tenders: • Stage 4 - Appointment to the Framework: Following conclusion of a Standstill Period, Suppliers with the Most Advantageous Tenders (MAT) at Stage 3 will be invited to sign the Framework Agreement, Sustain Supply Chain of Conduct, and create/update a Sustainability Action Plan on the Subsequently they will be appointed a place on the framework. Parties are required to complete all these before being awarded a place onto the Framework. All Suppliers from Stage 3 will receive an assessment summary letter that explains their award or rejection based on their response to the ITP.
CPV: Bathroom furniture · Bedroom furniture · Bedroom furniture, other than beds and beddings · Beds and bedding and specialist soft furnishings · Computer furniture · Conference-room furniture · Dining-room furniture · Domestic furniture · Furniture · Furniture design services · Garden furniture · Installation of street furniture · +14 more
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 4 yrs from 14 Feb 2026
Who may buy through it
North Eastern Universities Purchasing Consortium (NEUPC): www.neupc.ac.uk/our-members ↗;
Advanced Procurement for Universities and Colleges (APUC): www.apuc-scot.ac.uk ↗;
Higher Education Purchasing Consortium Wales (HEPCW): www.hepcw.ac.uk ↗;
London Universities Purchasing Consortium (LUPC): www.lupc.ac.uk/list-of-members.html ↗;
North Western Universities Purchasing Consortium (NWUPC): www.nwupc.ac.uk/our-members ↗;
Southern Universities Procurement Consortium (SUPC): www.supc.ac.uk/our-members/ ↗;
The University Caterers Organisation Limited (TUCO): www.tuco.ac.uk/why-tuco/about-us ↗;
Crescent Purchasing Consortium (CPC): www.thecpc.ac.uk ↗
Published description of the framework
Prices will be capped by the Framework Agreement and will be the maximum that can be charged on a call-off contract. Capped pricing may be reduced at the time of call-off.
Call off from the Framework Agreement will be by means of either direct award or further competition. Relevant to their contract requirements, and at their absolute discretion, agreement users are reserved the right to determine the appropriate call off method each and/or every call off contract requirement.
Lots and requirements (11)Procurement structure
11 lots · all with a published valueEvery one of these 3 lots carries the same published figure, £500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Furniture Refurbishment and RepairPlannedPublished value£3,500,000
This Lot is intended to incorporate as wide as possible secondary service elements in the furniture market i.e. refurbish, refinish, reupholster, repair, reuse, repurpose.
The purpose is to extend the lifespan with proper care and maintenance, and reduce the need / extend the timescale for replacement of furniture.
Suppliers should have a strong base in the region(s) that they are bidding for to be able to respond to opportunities / call-off contracts, offer an economically viable and sustainable service, that demonstrates / maximises circular economy benefits
Lot #2Furniture Redistribution / Re-Use (including provision/use of e-marketplace)Plannedceiling above
This Lot is intended to incorporate as wide as possible service elements in the secondary furniture market i.e. offer ‘take-back’ of surplus product from Members and release the furniture to be available, potentially, but not limited to, the following methods:
a.Offered to charities within the UK
b.Offered to other public bodies within the UK
c.Offered to organisations in less-developed nations through a ‘repatriation scheme’
d.Broken down and recycled as a last resort
The purpose is to avoid landfill at disposal, and maximise re-use or recycling. . It is expected that the service will be self-funding through the buying and selling of goods.
Suppliers should have a strong base in the region(s) that they are bidding for to be able to respond to opportunities / call-off contracts, offer an economically viable and sustainable service, that demonstrates / maximises circular economy benefits
Lot #3Offices and Office Style Spaces Furniture and Associated ServicesPlannedPublished value£150,000,000
Supply and installation of furniture suitable for offices and office style spaces, including but not limited to desks, chairs, pedestal storage, reception sofas etc
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Lot #4Student Accommodation / Residential Furniture (Bedroom, Kitchen, Bathroom)PlannedPublished value£9,000,000
Supply and installation of furniture suitable for student accommodation, including but not limited to beds, wardrobes, drawers, kitchen units, vanity units etc
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Lot #5Beds and MattressesPlannedPublished value£5,000,000
Supply and installation of beds and/or mattresses
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, after-sales support, and circular economy considerations e.g. recycling etc
Lot #6AV/IT Integrated/Secure FurniturePlannedPublished value£4,000,000
Supply and installation of furniture suitable for IT and/or AV equipment, with secure housings/fixings where required, including but not limited to desks, pedestal storage, lecturn etc
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Lot #7Lockers/Secure StoragePlannedceiling above
Supply, installation and maintenance of lockers/secure storage suitable for a variety of environments and uses, including but not limited to personal storage for hot-desking offices, mailboxes in student accommodation, clothes lockers in gyms/sports centres etc
Associated services include but are not limited to product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Lot #8Lecture Theatre, Auditoria and Arena SeatingPlannedPublished value£5,000,000
Supply, installation and maintenance of seating for a variety of spaces, including but not limited to lecture theatres, auditoria, arenas etc
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Lot #9‘Front of House’ Catering/Café FurniturePlannedPublished value£1,000,000
Supply and installation of furniture suitable for cafe/restaurant style spaces, including but not limited to tables, chairs, sofas etc
The supplier would be expected to be able to offer a range of furniture styles/themes to complement the cafe/restaurant design, and the furniture would be expected to differ from the office Lot, being more similar to domestic style furniture to encourage the customer to linger, but still suitable for a commercial/high-throughflow environment.
Associated services include but are not limited to product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Lot #10Indoor Social Space FurniturePlannedPublished value£1,000,000
Supply and installation of furniture suitable for student accommodation, hybrid use, break-out spaces etc, including but not limited to tables, chairs, sofas etc
The supplier would be expected to be able to offer a range of furniture styles/themes to complement the interior design, and the furniture would be expected to differ from the office Lot, being more similar to domestic style furniture to be more comfortable as likely to be seated for a longer time, but still suitable for a commercial/high-throughflow environment.
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Lot #11Outdoor Social Space FurniturePlannedceiling above
Supply and installation of 'social' furniture suitable for outdoor spaces on campus, including but not limited to weather resistant fixed and/or moveable tables, chairs, canopies/umbrellas etc
Associated services include but are not limited to product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Sustainable Furniture Solutions (PA23)” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- North Eastern Universities Purchasing Consortium (NEUPC): http://www.neupc.ac.uk/our-members; Advanced Procurement for Universities and Colleges (APUC): http://www.apuc-scot.ac.uk/#!/members; Higher Education Purchasing Consortium Wales (HEPCW): http://www.hepcw.ac.uk/; London Universities Purchasing Consortium (LUPC): http://www.lupc.ac.uk/list-of-members.html; North Western Universities Purchasing Consortium (NWUPC): http://www.nwupc.ac.uk/our-members; Southern Universities Procurement Consortium (SUPC): https://www.supc.ac.uk/our-members/; The University Caterers Organisation Limited (TUCO): https://www.tuco.ac.uk/why-tuco/about-us; Crescent Purchasing Consortium (CPC): https://www.thecpc.ac.uk/
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jul 2025, 14:05 BST
- Last source update
- 11 Jul 2025, 14:05 BST
- Award evaluation window
- Submission end – 11 Feb 2026
- Authority reference
FFE2010NE- FTS notice number
2025/S 000-039297- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Planned procurement notice (UK3)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055db0Find a Tender
- How it runs
This will be a multi-supplier framework agreement that falls under the scope of the Procurement Act 2023 (PA23). NEUPC intends to run a multi-stage competitive tendering procedure before awarding a maximum number of Suppliers against each Lot on the framework.
The Invitation to Participate (ITP) procedure will have the following components:
- Stage 1 - Procurement Specific Questionnaire (PSQ):
Suppliers wishing to participate in the opportunity must submit a complete and compliant PSQ in response to the Tender Notice before the deadline (this deadline will be clearly stated in the Tender Notice and tender documentation once it is available). The PSQ stage will be focused on determining which Suppliers are best capable of delivering the required goods and/or services
To ensure transparency, NEUPC will be using Stage 1 to down-select Suppliers, and as such will only take a fixed number of Suppliers to the next stage (the number of Suppliers being taken through will be clearly stated in the Tender Notice and tender documentation when published). All unsuccessful bidders from Stage 1 will receive an assessment notification that explains their rejection based on their response to the ITP.
- Stage 2 - Invitation To Tender (ITT):
Suppliers who are successful at Stage 1 will be invited to the next stage in the ITP process. Stage 2 will be a more detailed, focussed, assessment of Suppliers' capabilities in response to a list of questions set by NEUPC. Stage 2 will include:
- Quality/Technical Questions (Scored)
- Responsible Procurement and Social Value (Scored)
- Presentation/Design Exercise (Scored)
- Price Assessment (Scored)
Please note at Stage 2 the questions will be Lot-specific and may require different responses from Suppliers. Suppliers should be aware that no extra time is provided for Suppliers who are wishing to bid against multiple Lots.
- Stage 3 - Further Negotiation and Submission of Revised Tenders:
- Stage 4 - Appointment to the Framework:
Following conclusion of a Standstill Period, Suppliers with the Most Advantageous Tenders (MAT) at Stage 3 will be invited to sign the Framework Agreement, Sustain Supply Chain of Conduct, and create/update a Sustainability Action Plan on the Subsequently they will be appointed a place on the framework. Parties are required to complete all these before being awarded a place onto the Framework. All Suppliers from Stage 3 will receive an assessment summary letter that explains their award or rejection based on their response to the ITP.
How it was run
Official notice- Requests to participate (first stage)
- 1 Sept 2025, 23:59 BST
- Appointment period ends
- 1 Sept 2025, 23:59 BST
- Clarification deadline
- 26 Aug 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Jul 2025 → 14 Feb 2026 · 6 dates- Planning notice published11 Jul 2025, 14:05 BST
- Tender notice expected21 Aug 2025, 23:59 BST
- Clarification questions by26 Aug 2025, 23:59 BST
- Admission / appointment period endsperiod end, not a bid countdown1 Sept 2025, 23:59 BST
- Award decision expected by257 days ago11 Feb 2026, 23:59 GMT
- Contract starts255 days ago14 Feb 2026
Notice history
1 event · 1 release on Find a Tender- Planned procurement notice published11 Jul 2025, 14:05 BSTUK3
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Planned procurement notice Planned procurement notice on Find a Tender