Official UK procurement notice
Sustainable Furniture · UK public procurement notice
Authority: APUC Ltd (Public body)
What is being bought4 lots · detail below
Published requirement descriptionThe Authority was seeking to appoint Contractor(s) capable of providing sustainable solutions for the supply, delivery and installation of Furniture to the higher education (HE) institutions and further education (FE)institutions of Scotland, to institutions throughout Scotland, and Skills Development Scotland and other organisations as detailed at www.apuc-scot.ac.uk ↗.
This will include encouraging and facilitating re-use via repair and refurbishment of existing products as well as offering a re-use of redundant furniture by other parties and other circular economy solutions aimed at extending the life of products and reducing the associated embedded carbon impact.
The Framework Agreement is split in to four specific product lots:
Lot 1: Workplace and Learning Environment Furniture
Lot 2a: Beds and Mattresses
Lot 2b: Residential Furniture
Lot 3 Circular Economy Solutions
- Recurrence: The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered.
CPV: Bedroom furniture · Bedroom, dining room and living-room furniture · Beds and bedding and specialist soft furnishings · Conference-room furniture · Domestic furniture · Educational equipment · Furniture · Library furniture · Living-room furniture · Lockers · Lounge and reception-area furniture · Mattress covers · +8 more
How this framework works
From the published notice- Places
- up to 30 suppliers · 15 bids on the busiest of 4 lots (0.5 per place) · 14 appointed
Lots and requirements (4)Procurement structure
4 lots · no lot values published · evaluation weights differ by lotLot #1Workplace and Learning Environment FurnitureAwardedRenewal
The Authority was seeking to appoint Contractor(s) capable of providing sustainable solutions for the supply, delivery and installation of Workplace & Learning Environment furniture to the Higher Education (HE) institutions and Further Education (FE) institutions of Scotland, Skills Development Scotland and other organisations as detailed at www.apuc-scot.ac.uk ↗. This will include encouraging and facilitating re-use via repair and refurbishment of existing products as well as offering re-use of redundant furniture by other parties and other circular economy solutions aimed at extending the life of products and reducing the associated embedded carbon impact. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in
Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Beds and MattressesAwardedRenewal
The Authority was seeking to appoint Contractor(s) capable of providing sustainable solutions for the supply, delivery and installation of Beds and Mattresses to the Higher Education (HE) institutions and Further Education (FE) institutions of Scotland, Skills Development Scotland and other organisations as detailed at www.apuc-scot.ac.uk ↗. This will include encouraging and facilitating re-use via repair and refurbishment of existing products as well as offering re-use of redundant furniture by other parties and other circular economy solutions aimed at extending the life of products and reducing the associated embedded carbon impact. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in
Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Residential FurnitureAwardedRenewal
The Authority was seeking to appoint Contractor(s) capable of providing sustainable solutions for the supply, delivery and installation of Residential Furniture to the Higher Education (HE) institutions and Further Education (FE) institutions of Scotland, Skills Development Scotland and other organisations as detailed at www.apuc-scot.ac.uk ↗. This will include encouraging and facilitating re-use via repair and refurbishment of existing products as well as offering re-use of redundant furniture by other parties and other circular economy solutions aimed at extending the life of products and reducing the associated embedded carbon impact. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in
Regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #4Circular Economy SolutionsAwardedRenewal
The Authority was seeking to appoint Contractor(s) capable of providing sustainable circular economy driven solutions for the supply, delivery and installation of Residential Furniture to the Higher Education (HE) institutions and Further Education (FE) institutions of Scotland, Skills Development Scotland and other organisations as detailed at www.apuc-scot.ac.uk ↗. This will include encouraging and facilitating institutions in furthering the life of existing products through repair and refurbishment, expand re-use opportunities for existing and redundant furniture as well as introducing wider opportunities for consideration of pre-owned products as well as offering re-use of redundant furniture by other parties and other circular economy solutions aimed at reducing the associated embedded carbon impact.
As per the ITT, as this is a a new lot the spend value is unknown and spend will be drawn mainly from Lot 1. Additional information: Economic operators may have be excluded from this competition if they were in any of the situations referred to in
Regulation 58 of the Public Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Workplace and Learning Environment Furniture | 60% | 40% | |
| 2 · Beds and Mattresses | 60% | 40% | |
| 3 · Residential Furniture | 60% | 40% | |
| 4 · Circular Economy Solutions | 50% | 50% |
- Condition of participationno text publishedMinimum: With reference to 4B.5 of the ESPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5 000 000 GBP Public Liability Insurance = 5 000 000 GBP Product Liability …
- Price carries 40–50 points depending on the lot; most lots put it at 40 points.
- “Sustainable Furniture” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered.
- First published
- 10 Jul 2024, 14:22 BST
- Last source update
- 19 Dec 2024, 12:10 GMT
- Award evaluation window
- 14 Aug 2024 – …
- Authority reference
FFE1017 AP- FTS notice number
2024/S 000-040945- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047c4aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Submission of Management Information
Following commencement of the Framework Agreement, the Contractor will provide a performance report to The Authority on a quarterly basis to include spend by institution under the Framework Agreement for the
reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: ucsp.ac.uk ↗ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain
Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Publisher note: Form of Tender Tenderers were required to complete and return Form of Tender - Appendix A prior to award to confirm that their Tender Response was a complete, true and accurate submission. Freedom of Information Tenderers were required to complete and return Appendix B - Freedom of Information(if applicable) in the Technical Questionnaire. This information only required to be submitted if it was applicable at point of award. It was for information only and had not been scored. Sustain Supply Chain Code of Conduct The Authority has developed a Sustainable Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers were required to complete and return the Sustainable Supply Chain Code of Conduct prior to award to assist in achieving its objectives. List Of Institutions Tenderers were required to complete and return Appendix E - List of Institutions to confirm their ability to service the required coverage levels. Prompt Payment Tenderers were required to confirm that payment of subcontractors at all stages of the supply chain will be made within a maximum of 30 days and that this will be managed. This was for information only and had not been scored but was a requirement of this tender and is included in the contractual terms. Serious Organised Crime Tenderers were required to complete and return “Appendix H – Declaration of Non-Involvement in Serious Organised Crime” in the Technical Questionnaire. Tenderers were required to complete and return the Declaration of Non-Involvement in Serious Organised Crime. This was for information only and had not been scored but it was a requirement of this tender and had been included in the assessment of tender responses and in contractual terms. Human Trafficking & Labour Exploitation Tenderers were required to complete and return “Appendix I – Declaration of Non-Involvement in Human Trafficking & Labour Exploitation” in the Technical Questionnaire. Tenderers were required to complete and return the Declaration of Non-Involvement in Human Trafficking & labour Exploitation. This was for information only and had not been scored but it was a requirement of this tender and had been included in the assessment of tender responses and in contractual terms. SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1 Tenderers were required to complete and return “Appendix J – SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1” in the Technical Questionnaire. Tenderers were required to complete and return the SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1. This was for information only and had not been scored but was a requirement of this tender had been included in the contractual terms. Living Wage Status Tenderers were required to provide details on their position on the Real Living Wage. This information should have been submitted in the Technical envelope in PSC-T. This was for information only and had not been scored. (SC Ref:785094)
How it was run
Official notice- Appointment period ends
- 15 Aug 2024, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 14 Aug 2024, 14:00 BST
Timeline
14 Aug 2024 → 19 Dec 2024 · 3 dates- Bids opened14 Aug 2024, 14:00 BST
- Admission / appointment period endsperiod end, not a bid countdown15 Aug 2024, 14:00 BST
- Notice published19 Dec 2024, 12:10 GMT
Notice history
2 events · 3 releases on Find a Tender · since 13 Aug 2024- Deadline moved to 15 Aug 2024, 14:00 BST13 Aug 2024, 11:18 BST+1 days · was 14 Aug 2024, 13:00 BST
- Status changed to complete19 Dec 2024, 12:10 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 14 Aug 2024 | 15 Aug 2024 | +1 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 14 Aug 2024 | 15 Aug 2024 | +1 d |
A decision has been made to extend the deadline for submission of tender responses to Thursday 15th August at 2pm.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 Workplace and Learning Environment Furniture
- Signed
- 24 Sept 2024
- Value
- £7,750,000
- Status
- active
Lot 2A Beds and Mattresses
- Signed
- 24 Sept 2024
- Value
- £500,000
- Status
- active
Lot 2B Residential Furniture
- Signed
- 24 Sept 2024
- Value
- £1,250,000
- Status
- active
Lot 3 Circular Economy Solutions
- Signed
- 16 Sept 2024
- Value
- £0
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Workplace and Learning Environment Furniture | 15bids · 15 electronic · 15 from abroad | 13 | — | — |
| 2 · Beds and Mattresses | 10bids · 10 electronic · 10 from abroad | 10 | — | — |
| 3 · Residential Furniture | 10bids · 10 electronic · 10 from abroad | 10 | — | — |
| 4 · Circular Economy Solutions | 10bids · 10 electronic · 10 from abroad | 8 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Dispute resolution & review bodies
- Stirling Sheriff CourtReview body
Framework contractors & participating bidders
14 commercial parties on the notice- Alpha Marketing UK LtdFramework contractor
- Azzurro LtdFramework contractor
- Bishops Beds LtdFramework contractor
- City Building (Contracts) LLPFramework contractor
- Claremont Office FurnitureFramework contractor
- David Phillips Furniture LtdFramework contractor
- Dovetail Enterprises LtdFramework contractor
- J T Ellis & Co LtdFramework contractor
- Langstane Press LtdFramework contractor
- Project FurnitureFramework contractor
Show 4 more suppliers
- Recycle ScotlandFramework contractor
- SaxenFramework contractor
- Spaces TayloredFramework contractor
- Wagstaff Interiors GroupFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.