Official UK procurement notice
Sustainable Fleet Solutions · UK public procurement notice
Authority: North Western Universities Purchasing Consortium (Public body)
Re-procurement plannedSustainable Fleet Solutions · tender expected
What is being bought4 lots · detail below
Published requirement descriptionThe Sustainable Fleet Solutions VEH 3137 NW Framework is looking to provide services for APUC, CPC, HEPCW, LUPC, NEUPC, NWUPC and SUPC members to facilitate vehicle hire for manual and automatic, petrol and diesel fueled, electric powered over a broad option of vehicles up to a maximum hire length of two years (Lot 1). The use of Virtual Fleet Car Club Services on an ad hoc basis, the leasing of Onboard Car Club Technology along with required support to utilise Member fleet as Car Club vehicles and finally the leasing of dedicated Car Club Pool Vehicles (Lot 2). Leasing services with an emphasis on the transition to ultra-low emission vehicles (ULEV) (Lot 3) and ULEV Salary Sacrifice Schemes.
- Recurrence: 40 months
CPV: Business services: law, marketing, consulting, recruitment, printing and security · Light vans · Motor vehicles for the transport of 10 or more persons · Panel vans · Passenger cars · Vans
How this framework works
From the published notice- Places
- up to 18 suppliers · 7 bids received (0.4 per place) · 7 appointed
Lots and requirements (4)Procurement structure
4 lots · no lot values published · evaluation weights differ by lotLot #1Vehicle HireCancelledRenewal
Covers the hire of vehicles including both automatic and manual vehicles, both petrol and diesel vehicles along with ultra-low emission or low emission options. The vehicles will consist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with a weight up to 3.5 tonnes (LCV) of varying size, self-drive minibuses.
Lot #2Car ClubCancelledRenewal
Car Club Services including the use of the Supplier’s established virtual fleet to allow both pre-booking and ad-hoc short-term rental of vehicles once a Car Club membership has been created; the provision of onboard car club technology in Member owned fleet vehicles to facilitate Car Club style provision; and the provision of dedicated Car Club pool vehicles for Member use
Lot #3LeasingCancelledRenewal
Covers the leasing of vehicles. Participating Consortia Members will have a requirement for both automatic and manual transmission, and both petrol and diesel vehicles alongside the option for ultra-low emission or low emission vehicles. Vehicles will consist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with a weight up to 3.5 tonnes (LCV) of varying size and self-drive minibuses.
Lot #4Salary Sacrifice for Ultra-Low Emission VehiclesAwardedRenewal
Provision of an Ultra Low Emission Vehicle Salary Sacrifice Scheme enabling the employees of participating organisations to obtain a new fully maintained and insured ultra low emission vehicle in exchange for a monthly deduction from their gross salary.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Vehicle Hire | 50% | 50% | |
| 2 · Car Club | 50% | 50% | |
| 3 · Leasing | 50% | 50% | |
| 4 · Salary Sacrifice for Ultra-Low Emission Vehicles | 70% | 30% |
- Price carries 30–50 points depending on the lot; most lots put it at 50 points.
- “Sustainable Fleet Solutions” is a framework: the contest is a place on its panel, up to 18 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 40 months
- First published
- 24 Jun 2022, 13:11 BST
- Last source update
- 24 Jan 2024, 18:34 GMT
- Award evaluation window
- 25 Jul 2022 – …
- Authority reference
VEH 3137 NW- FTS notice number
2024/S 000-002500- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034a58Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Please note that the award process for Lot 2 Car Club has not been concluded and, as such, will be covered in a separate contract notice in line with the conclusion of the contract. Please note that the contract conclusion is potentially still to be finalised with additional supplier(s) on Lot 1. Should the contract(s) be concluded, a further contract award notice will be published. This notice relates to the following previous publications: Lots1 & 3- FTS Reference: 2022-030423 Lot 4- FTS Reference: 2022-036101 The members of the Participating Consortia who intend to utilise this framework agreement are as follows: NWUPC https://www.nwupc.ac.uk/our-members APUC http://www.apuc-scot.ac.uk/#!/members HEPCW http://www.hepcw.ac.uk/about-us-2/ LUPC https://www.lupc.ac.uk/member-list NEUPC http://www.neupc.ac.uk/our-members SUPC https://www.supc.ac.uk/about-us/our-members/our-members CPC https://www.thecpc.ac.uk/members/ At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows: Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide https://www.gov.uk/government/organisations Local Authorities https://www.gov.uk/find-local-council https://www.local.gov.uk NDPBs https://www.gov.uk/government/organisations National Parks Authorities http://www.nationalparks.uk Police Forces in the United Kingdom http://www.police.uk/?view=force_sites https://www.police-information.co.uk/index.html Fire and Rescue Services in the United Kingdom https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services NHS Bodies England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Hospices in the UK https://www.hospiceuk.org/about-hospice-care/find-a-hospice Registered Social Landlords (Housing Associations) Third Sector and Charities in the United Kingdom https://www.gov.uk/government/organisations/charity-commission http://www.oscr.org.uk Citizens Advice in the United Kingdom http://www.citizensadvice.org.uk/index/getadvice.htm www.cas.org.uk Scottish Police http://www.scotland.police.uk NI Public Bodies Northern Ireland Government Departments https://www.northernireland.gov.uk/topics/your-executive/government-departments https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland Northern Ireland Public Sector Bodies and Local Authorities https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies Schools and Universities in Northern Ireland https://www.education-ni.gov.uk/ Health and Social care in Northern Ireland http://online.hscni.net Northern Ireland Housing Associations https://www.nidirect.gov.uk/contacts/housing-associations Police Service of Northern Ireland https://www.psni.police.uk
How it was run
Official notice- Appointment period ends
- 1 Aug 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 25 Jul 2022, 13:00 BST
Timeline
25 Jul 2022 → 24 Jan 2024 · 3 dates- Bids opened25 Jul 2022, 13:00 BST
- Admission / appointment period endsperiod end, not a bid countdown1 Aug 2022, 12:00 BST
- Notice published24 Jan 2024, 18:34 GMT
Notice history
2 events · 5 releases on Find a Tender · since 19 Jul 2022- Deadline moved to 1 Aug 2022, 12:00 BST19 Jul 2022, 16:27 BST+7 days · was 25 Jul 2022, 12:00 BST
- Status changed to complete27 Oct 2022, 18:07 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 25 Jul 2022 | 1 Aug 2022 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 25 Jul 2022 | 1 Aug 2022 | +7 d |
1 amendment published without a description.
Routine re-releases (5)
- 2022-07: 1 release · 19 Jul 2022
- 2022-06: 1 release · 24 Jun 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 6 of these contracts carry the same published figure, £25,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 Vehicle Hire
- Signed
- 20 Dec 2023
- Value
- ceiling above
- Status
- active
Lot 4 Salary Sacrifice
- Signed
- 1 Dec 2022
- Value
- ceiling above
- Status
- active
Lot 4 - Salary Sacrifice for Ultra-Low Emission Vehicles
- Signed
- 23 Nov 2022
- Value
- ceiling above
- Status
- active
Lot 3 - Leasing
- Signed
- 29 Sept 2022
- Value
- ceiling above
- Status
- active
Lot 1 Vehicle Hire
- Signed
- 29 Sept 2022
- Value
- ceiling above
- Status
- active
Lot 3 - Leasing
- Signed
- 29 Sept 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 4 · Salary Sacrifice for Ultra-Low Emission Vehicles | 5bids · 5 electronic | 4 | — | — |
| Whole notice | 7bids · 7 electronic · 7 from abroad | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Dispute resolution & review bodies
- NWUPC LtdMediation bodyReview body
Framework contractors & participating bidders
14 commercial parties on the notice- Arnold Clark Car & Van RentalFramework contractor
- Arnold Clark Car & Van RentalFramework contractor
- Car Hire (Day of Swansea) Ltd t/a Days RentaFramework contractor
- Car Hire (Day of Swansea) Ltd t/a Days RentalFramework contractor
- Car Hire (Day of Swansea) Ltd t/a Days Rental Framework contractor
- Enterprise Rent-a-Car UK LtdFramework contractor
- GMP Drivercare LTDFramework contractor
- GMP Drivercare LTDFramework contractor
- Knowles Associates TFM LtdFramework contractor
- Knowles Associates TFM LtdFramework contractor
Show 4 more suppliers
- Limesquare Vehicle RentalFramework contractor
- Limesquare Vehicle RentalFramework contractor
- Wessex Fleet SolutionsFramework contractor
- Wessex Fleet SolutionsFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria