Official UK procurement notice
Supported Living at Brickfields
Authority: Brighton and Hove City Council (Local council)
What is being bought
Published requirement descriptionThis is a contract award notice for Supported Living services at Brickfields.
The Council has identified that there is a current lack of appropriate supported living services for people with physical disability and/or acquired brain injury in Brighton and Hove (the "city"), meaning people often have to go out of the city or live in inappropriate residential services. Therefore, the Council is developing a new supported living service in Hove.
The new development in Ingram Crescent, Hove will provide 28 self-contained flats for people with physical disability and acquired brain injury. The building will be wheelchair accessible throughout and will have communal space and facilities for staff on site. The construction of the site is due to be completed in spring 2026.
The Registered Provider (landlord function) will be identified separately by the Council and it will be key for the chosen support provider to agree to work effectively with the nominated Registered Provider to deliver an efficient and joined-up service.
The Successful Provider will provide a 24-hour Supported Living Service where support is provided for up to twenty-nine Individuals who have Physical Disability and/or Acquired Brain Injury.
There will be four units within the Service that are specifically for 18-25 year olds, and two units that would be suitable for people with bariatric needs. There will be one two-bedroom unit.
The Provider will provide outcome focused support that meets the aims and goals agreed with each Individual. The Provider will provide person-centred support, a strengths-based approach and promote positive risk taking. The Provider will work in a creative way to address people's needs and outcomes in their Care and Support Plans.
The Provider shall deliver the Service in accordance with the requirements of the Care Quality Commission (CQC) or any successor organisation.
The contract value included in the contract award notice is for the estimated total contract value (for 5+5 years) based on the tender submission received. The awarded contract value for the initial 5 year term is £8,144,662.65.
This includes an estimated cost for the use of the staff facilities as indicated in the Specification. The cost of the use of the staff facility spaces will be decided between the Registered Provider and the Provider and not by the Council. The Provider will be responsible for paying the actual cost, whether higher or lower than the notional amount. Bidders will be kept updated on any progress or changes to the proposed landlord and managing function for the building.
- How the procedure runs: The Council will be using a Competitive Flexible Procedure consisting of a 3 stage process inclusive of a Dialogue Stage. Stage 1 will include the Procurement Specific Questionnaire (PSQ) and Conditions of Participation, Administrative Compliance and Stage 1 Quality Questionnaire. The purpose of this stage is to ensure potential Bidders have the experience, capability and capacity to deliver the ambition laid out in this ITT, and to evaluate initial proposals for the service in response to the Stage 1 Quality Questionnaire. Stage 1 will include a Quality Questionnaire which will be evaluated based on 100% Quality. Bidders must pass all Administrative Compliance requirements, the PSQ and Conditions of Participation, and achieve a minimum moderated quality score of 3 for Quality Question 1 'Mobilisation, staffing and management structure of the service' and Quality Question 2 'Experience / Delivery of the service' of the Stage 1 Quality Questionnaire in order to progress to Stage 2. The Council reserves the right to reject bids that do not meet this threshold. The Council reserves the right to reject any Bidder who scores 1 or less for any criteria or sub criteria. The three (3) highest scoring Bidders will progress to Stage 2 of the tender process. At Stage 2, the Council will issue new tender documentation to the highest scoring three (3) Bidders, including a Stage 2 Quality Questionnaire and Pricing Schedule template. The Council reserves the right to refine any specific award criteria during the Procurement (in accordance with section 24 of the PA 2023). Consequently the weightings and award criteria may be refined between Stage 2 and Stage 3. The highest scoring three (3) Bidders will be advised of further details at the time of publication of this Stage. Stage 2 will be evaluated based on Quality and Price. Further information regarding the needs of individuals as well as the staggered move in period will be provided to Bidders at this stage. At Stage 2, the tender documentation will provide details of any minimum moderated scores required in order to proceed to the subsequent stages of the process. The care costing tool CareCubed will be utilised by the Council to benchmark prices throughout the process. Prices will be expected to be in line with benchmarking. Further details will be provided at Stage 2. Stage 2 tender submissions should be capable of acceptance without the need for the Dialogue Stage. The Council reserves the right to only take one (1) Bidder through to Dialogue Stage. In the event that the Dialogue stage will be required, this stage will follow Stage 2 and the Council will invite Bidders to participate in discussions with a view to refining and improving the content of their tender submission to drive additional value. During the Dialogue stage, the Council will enter into a separate dialogue with each Bidder to negotiate fundamental aspects of their offer, which will be communicated prior to the dialogue meetings. The Council will initially hold one dialogue meeting with each Bidder. Any further dialogue meetings will be communicated to Bidders as required. The Council will write to invited Bidders in advance of the meeting detailing elements to be expanded upon. Further details will be provided in the Stage 2 tender documentation. The dialogue meetings will not be scored but will provide an opportunity for discussion of points to be expanded upon or for further clarification between the Council and Bidders. Co-production is a key priority for this service. In addition to the dialogue meetings, there is potential for a presentation element to service users with lived experience at this stage. Further details will be provided at point of publication of this stage. Stage 3 will be evaluated based on Quality and Price. The purpose of this stage is for Bidders to submit their best and final offers following discussions at the Dialogue stage.
CPV: Health and social work services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£16,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality: Evaluated based on 100% Quality at Stage 1.
- Price: Stage 2 and Stage 3 will be evaluated based on Quality and Price. Weightings will be included in tender documentation at time of publication.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 Mar 2025, 12:46 GMT
- Last source update
- 26 May 2026, 10:19 BST
- Award evaluation window
- Submission end – 4 Dec 2025
- Authority reference
PM3_5689- FTS notice number
2025/S 000-016333- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ea7fFind a Tender
- How it runs
The Council will be using a Competitive Flexible Procedure consisting of a 3 stage process inclusive of a Dialogue Stage.
Stage 1 will include the Procurement Specific Questionnaire (PSQ) and Conditions of Participation, Administrative Compliance and Stage 1 Quality Questionnaire.
The purpose of this stage is to ensure potential Bidders have the experience, capability and capacity to deliver the ambition laid out in this ITT, and to evaluate initial proposals for the service in response to the Stage 1 Quality Questionnaire.
Stage 1 will include a Quality Questionnaire which will be evaluated based on 100% Quality.
Bidders must pass all Administrative Compliance requirements, the PSQ and Conditions of Participation, and achieve a minimum moderated quality score of 3 for Quality Question 1 'Mobilisation, staffing and management structure of the service' and Quality Question 2 'Experience / Delivery of the service' of the Stage 1 Quality Questionnaire in order to progress to Stage 2.
The Council reserves the right to reject bids that do not meet this threshold.
The Council reserves the right to reject any Bidder who scores 1 or less for any criteria or sub criteria.
The three (3) highest scoring Bidders will progress to Stage 2 of the tender process.
At Stage 2, the Council will issue new tender documentation to the highest scoring three (3) Bidders, including a Stage 2 Quality Questionnaire and Pricing Schedule template.
The Council reserves the right to refine any specific award criteria during the Procurement (in accordance with section 24 of the PA 2023). Consequently the weightings and award criteria may be refined between Stage 2 and Stage 3. The highest scoring three (3) Bidders will be advised of further details at the time of publication of this Stage.
Stage 2 will be evaluated based on Quality and Price.
Further information regarding the needs of individuals as well as the staggered move in period will be provided to Bidders at this stage.
At Stage 2, the tender documentation will provide details of any minimum moderated scores required in order to proceed to the subsequent stages of the process.
The care costing tool CareCubed will be utilised by the Council to benchmark prices throughout the process. Prices will be expected to be in line with benchmarking. Further details will be provided at Stage 2.
Stage 2 tender submissions should be capable of acceptance without the need for the Dialogue Stage.
The Council reserves the right to only take one (1) Bidder through to Dialogue Stage.
In the event that the Dialogue stage will be required, this stage will follow Stage 2 and the Council will invite Bidders to participate in discussions with a view to refining and improving the content of their tender submission to drive additional value.
During the Dialogue stage, the Council will enter into a separate dialogue with each Bidder to negotiate fundamental aspects of their offer, which will be communicated prior to the dialogue meetings.
The Council will initially hold one dialogue meeting with each Bidder. Any further dialogue meetings will be communicated to Bidders as required.
The Council will write to invited Bidders in advance of the meeting detailing elements to be expanded upon. Further details will be provided in the Stage 2 tender documentation.
The dialogue meetings will not be scored but will provide an opportunity for discussion of points to be expanded upon or for further clarification between the Council and Bidders.
Co-production is a key priority for this service. In addition to the dialogue meetings, there is potential for a presentation element to service users with lived experience at this stage. Further details will be provided at point of publication of this stage.
Stage 3 will be evaluated based on Quality and Price. The purpose of this stage is for Bidders to submit their best and final offers following discussions at the Dialogue stage.
- Risks
Known risks are included as part of the tender documentation. Further 'Known Unknown' and 'Known Known' risks may be identified throughout the procurement process and these will be highlighted to Bidders as they materialise.
How it was run
Official notice- Submission deadline
- 20 May 2025, 12:00 BST
- Clarification deadline
- 9 May 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 Mar 2025 → 4 Jun 2026 · 11 dates- Planning notice published7 Mar 2025, 12:46 GMT
- Market engagement28 Mar 2025, 23:59 GMT
We wish to invite interested Support Providers to an online Market Briefing which will be taking place on 28th March 2025 at 10:30am via Microsoft Teams.
The purpose of the event will be to:
- Update the market on developments for the direction and requirements for the procurement regarding the Registered Provider (landlord function) element which will be identified separately by the Council.
- Share with you our strategic vision and priorities for the service
- Share our vision for the building and model of partnership working with a Registered Provider (landlord function)
- Update on the proposed procurement route and indicative timetable
- Discuss social value and sustainability priorities for the council
Potential Support Providers wishing to attend these events should express interest via email (to [email protected]) by 5pm on Wednesday 26th March 2025.
Should you have any questions that you would like answered at the event, please submit these via email at time of expressing interest by 5pm Wednesday 26th March 2025 latest.
Any interested organisation with the experience, capability and capacity to deliver the ambition laid out in this Preliminary Market Engagement notice may register for this event.
We very much look forward to seeing you,
Brighton and Hove City Council Commissioning Team
- Tender notice published22 Apr 2025, 16:32 BST
- Next notice expected22 Apr 2025, 23:59 BST
- Clarification questions by9 May 2025, 12:00 BST
- Submission deadline20 May 2025, 12:00 BST
- Award decision expected by326 days ago4 Dec 2025, 23:59 GMT
- Contract starts295 days ago5 Jan 2026
- Assessment summaries sent154 days ago26 May 2026, 00:00 BST
- Latest notice published154 days ago26 May 2026, 10:19 BST
- Standstill ends144 days ago4 Jun 2026, 23:59 BST
Notice history
10 events · 4 releases on Find a Tender · since 7 Mar 2025- Preliminary market engagement notice published7 Mar 2025, 12:46 GMTUK2
- Pipeline notice published9 Apr 2025, 10:54 BSTUK1
- Tender notice published22 Apr 2025, 16:32 BSTUK4
- Published value updated22 Apr 2025, 16:32 BST
- Status changed to active22 Apr 2025, 16:32 BST
- Procurement method changed22 Apr 2025, 16:32 BST
- Deadline published: 20 May 2025, 12:00 BST22 Apr 2025, 16:32 BST
- Contract award notice published26 May 2026, 10:19 BSTUK6
- Status changed to complete26 May 2026, 10:19 BST
- Contract signature expected5 Jun 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2025-03: 1 release · 7 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Grace Eyre FoundationVCSE9 Sept 2026 – 8 Sept 2031 · up to 8 Sept 2036Extensions: Extensions will be used as required subject to satisfactory performance of the service provider | £17,250,563 inc. VAT | 12 May 2026standstill to 4 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 1 | — |
Who bid
- wonTHE GRACE EYRE FOUNDATIONVCSE · South East England
- did not winFITZROY SUPPORT · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- FITZROY SUPPORTBidder / tenderer
- THE GRACE EYRE FOUNDATIONAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender