Support and Maintenance for Swift / ICS (November 2023)

Official notice

Authority: Isle of Wight NHS Trust (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: South East (UKJ34)

Awarded value£51,262published contract · exc. VAT

Awarded 31 Oct 2023no call for competition

Awarded to OLM Systems Ltd2 awards

What is being bought

Published requirement description

Support and maintenance is required to to run the Swift / ICS application for Children

Services social care recording application.

(For information, the current Oracle licenses are already in place until 30/04/2024)

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1Provision of support and maintenance of the integrated children’s services case…Awarded

Provision of support and maintenance of the integrated children’s services case management system at the Isle of Wight Council. Duration from 01 November 2023 - 30 April 2024.

Delivery: South East

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 20 Oct 2023, 08:57 BST
Last source update: 6 Nov 2023, 11:27 GMT
Authority reference: DN695691
FTS notice number: 2023/S 000-032746
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: South East (UKJ34)
Official registry OCID: ocds-h6vhtk-040d8a Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: An agreement was made in December 2017 to return the hosting of the ICS system from Hampshire County Council to the Isle of Wight Council. ICS hosting was originally transferred to Hampshire County Council after the establishment of a strategic partnership between organisations including the provision of senior management for Isle of Wight children’s services. This took place in 2012. In the intervening period the ICS/SWIFT product set was sold by Northgate to OLM.
A parallel procurement process has been undertaken with Hampshire County Council for a replacement ICS System. The Isle of Wight Council is required to be implementing the same new social care system in line with Hampshire County Council's programme timelines and these have been delayed extensively due to the COVID-19 pandemic. The Support and Maintenance contract of the integrated children’s services case management system is required to remain directly with the incumbent supplier whilst the implementation and system transition is undertaken. The Council has had to extend a number of times due to delays with the project for the replacement system.
The Isle of Wight Council has observed a 10-day standstill period which ended at midnight on 30 October 2023 and the contract began on 01 November 2023, until 30 April 2024.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £51,2621 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 1

Contracts signed 2latest 31 Oct 2023

Awarded to	Value	Date	Status
OLM Systems Ltd	£51,262 †same award published again · counted once	—	Awarded
OLM Systems Ltd	£51,262 †	—	Awarded

Contracts

Contract 032746-2023-1 · OLM Systems Ltd
Signed
31 Oct 2023
Value
£51,262
Status
active
Contract 030959-2023-1 · OLM Systems Ltd
Signed
20 Oct 2023
Value
£51,262
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Isle of Wight Council

Contracting authorityCentral GovernmentRegional or local authorityGeneral public services County Hall, High Street, Newport, South East, PO30 1UDContact name, email, phone

Dispute resolution & review bodies

The High Court of England and WalesReview body London

Bidders & participating suppliers

2 commercial parties on the notice

OLM Systems LimitedAwarded supplier Cairns House, 10 Station Road, Teddington, Middlesex, South East, TW11 9AA
OLM Systems LimitedAwarded supplier Cairns House, 10 Station Road, Teddington, Middlesex, South East, TW119AA

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.