Official UK procurement notice
Supply Only and Supply and Distribution of Frozen Foods
Authority: Scotland Excel
Re-procurement plannedSupply Only and Supply and Distribution of Fresh Produce · tender expected
What is being bought3 lots · detail below
Published requirement descriptionThis Contract Award Notice is in relation to the renewal framework for The Supply Only and Supply and Distribution of Frozen Foods.
It is anticipated that the scope of materials covered under the framework will include, but not be limited to frozen bakery products, meat products & meat substitute products, poultry, seafood, savoury products, fruit & vegetables, potato products, pizza, ice cream & desserts.
Full details are contained in the tender documentation available in the relevant PCS-T project for this procurement exercise.
CPV: Bakery products · Bread products · Deep-frozen products · Diced, sliced and other frozen potatoes · Food, beverages, tobacco and related products · Fresh or frozen vegetables · Frozen crustaceans · Frozen fish · Frozen fish products · Frozen fish, fish fillets and other fish meat · Frozen potatoes · Frozen vegetables · +1 more
How this framework works
From the published notice- Bids received
- 7 bids on the busiest of 3 lots · 11 suppliers appointed
- Electronic auction
Whether an electronic auction will be used is at the discretion of each Scotland Excel Council, Associate Member or other Bodies Participating which will be settled by them during the procedure for the call-off of a contract under this proposed framework agreement.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotLot #1Supply Only of Frozen FoodsCancelledPublished value£51,000,000
The scope of materials covered under The Supply Only and Supply and Distribution of Frozen Foods framework will include, but not limited to frozen bakery products, meat, meat substitute products, poultry, seafood, savoury products, fruit & vegetables, potato products, pizza, ice cream & desserts. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #2Distribution of Frozen FoodsCancelledPublished value£8,500,000
This Contract Award Notice is in relation to a renewal framework for Frozen Foods. This lot is for distribution of products awarded on Lot 1 Supply Only. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #3Supply & Distribution of Frozen FoodsCancelledPublished value£110,500,000
The scope of materials covered under the framework will include, but not limited to frozen bakery products, meat, meat substitute products, poultry, seafood, savoury products, fruit & vegetables, potato products, pizza, ice cream & desserts. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 25%
- price: 75%
Published award criteria (2)
- Technical: 25
- Price: 75
- Economic & financial standing
List and brief description of selection criteria:
1.SPD (Scotland) Questions 4B.5.1b and 4B.5.2: Insurance Requirements
2.SPD (Scotland) Question 4B.6: Other Economic and Financial Requirements
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.
Minimum: It is a requirement of this contract that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL LOTS EMPLOYERS (COMPULSORY) LIABILITY – a minimum indemnity limit of 5 million … - Technical & professional ability
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply:
- SPD (Scotland) Question 4C.1: Supply & Services Contracts
- SPD (Scotland) Question 4C.10:Subcontracting
- SPD (Scotland) Question 4D.1: Quality Assurance Scheme
- SPD (Scotland) Question 4D.1: Health and Safety Procedures
- SPD (Scotland) Question 4D.2: Environmental Management Standards
Minimum: Minimum level(s) of standards required: Further to the identified selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the "0825 III.1.3 Technical and Professional Ability" document, which can be found in the "Information a…
- Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply Only and Supply and Distribution of Frozen Foods” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Jul 2025, 08:50 BST
- Last source update
- 18 Aug 2026, 16:32 BST
- Award evaluation window
- 16 Jan 2026 – …
- Authority reference
0825- FTS notice number
2026/S 000-078697- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0557feFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called off thereunder (to the extent known or settled at this stage), please refer to the tender documents (details of how to access these are outlined in “Section I.3 Communication” of this Contract Notice).
Tenderers require to confirm their acceptance of the terms and conditions. TENDERS MADE SUBJECT TO CONDITIONS MAY NOT BE CONSIDERED AND MAY BE REFUSED ON THE GROUNDS OF SUCH CONDITIONS ALONE.
Further information on this section is contained in the document "0825 Technical and Professional Ability Attachment" which is located in the "Contract Notice" folder of the attachments area of itt_61766
- Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)
Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: This procurement process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015 as currently in force. Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): -The 32 local authorities in Scotland as listed at http://www.scotland-excel.org.uk/home/aboutus/ourmembers.aspx -Scotland Excel associate members as listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx -any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland)Act 2014. -Any Scottish Registered Social Landlords listed on the public register of the Scottish Housing Regulator:http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf as at the date of publication of this notice. -Tayside Contracts -Advanced Procurement for Universities and Colleges & their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies. -Scottish Prison Service (SPS) -Scottish National Health Service Authorities, including any body created pursuant to the National Health Service Scotland Act (1978) -Transport Scotland -Scottish Government & Scottish Central Government Bodies. The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. Tenderers should note: Retrospective rebates apply to this Framework; details are in the Special Conditions and Information and Instructions to Tenderers, including the Evaluation Methodology. Use of electronic ordering, invoicing, and payment is at the discretion of each Member Authority or Associate Member and will be agreed at call-off stage. The maximum number of participants stated in section IV.1.3 of the contract notice is indicative only. Scotland Excel may appoint more or fewer tenderers than this number. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015 (SC Ref:836771)
How it was run
Official notice- Appointment period ends
- 16 Jan 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
- Bids opened
- 16 Jan 2026, 12:00 GMT
Timeline
1 Sept 2025 → 18 Aug 2026 · 4 dates- Next notice expected1 Sept 2025, 00:00 BST
- Admission / appointment period ends279 days ago · period end, not a bid countdown16 Jan 2026, 12:00 GMT
- Bids opened279 days ago16 Jan 2026, 12:00 GMT
- Notice published65 days ago18 Aug 2026, 16:32 BST
Notice history
5 events · 3 releases on Find a Tender · since 5 Dec 2025- Published value updated to £170,000,0005 Dec 2025, 14:48 GMTwas £120,000,000
- Status changed to active5 Dec 2025, 14:48 GMT
- Procurement method changed5 Dec 2025, 14:48 GMT
- Deadline published: 16 Jan 2026, 12:00 GMT5 Dec 2025, 14:48 GMT
- Status changed to complete18 Aug 2026, 16:32 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Supply Only of Frozen Foods
- Signed
- 23 Jun 2026
- Value
- £51,000,000
- Status
- active
Distribution of Frozen Foods
- Signed
- 23 Jun 2026
- Value
- £85,000,000
- Status
- active
Supply & Distribution of Frozen Foods
- Signed
- 23 Jun 2026
- Value
- £110,500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply Only of Frozen Foods | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 2 · Distribution of Frozen Foods | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 3 · Supply & Distribution of Frozen Foods | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
11 commercial parties on the notice- BFS Group Ltd T/A BidfoodFramework contractor
- Bestway Wholesale LimitedFramework contractor
- Downies of WhitehillsFramework contractor
- Eat Balanced LimitedFramework contractor
- Green Gourmet LtdFramework contractor
- Hen House (Wholesale Limited)Framework contractor
- Marlow Foods limitedFramework contractor
- McCain Foods (GB ) LtdFramework contractor
- Sysco GB Limited (t/a Brakes)Framework contractor
- The UK Foodhall LtdFramework contractor
- William Yule & Son LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.