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Published 22 Nov 2021, 09:15 GMT

Official UK procurement notice

Supply of Trees and Ancillary Items

Official notice

Authority: The City of Edinburgh Council (Local council)

Framework agreement3 lotsGoodsAward procedure without prior publication of a call for competitionSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03) Delivery: Scotland (UKM75)
Framework ceiling (notional)£800,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 17 Feb 2022
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

The City of Edinburgh Council intends to procure Contracts for the following Lots:

Lot 1 - The Supply of Transplants, Whips, & Feathered Trees

Lot 2 - The Supply of Standard Trees & Other Trees

Lot 3 - The Supply of Ancillary Items was awarded via the initial procurement process (Award Notice ref 701266)

Due to the lack of received tenderers in the case of Lot 1 or rejected tenders in the case of Lot 2. The City of Edinburgh Council intends to direct award Lot 1 and Lot 2 given the competitive process was undertaken previously and no successful responses were submitted.

CPV: Tree-nursery products · Trees

How this framework works

From the published notice
Bids received
2 bids on the busiest of 3 lots · 3 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published
Lot #1Supply of Transplants, Whips, & Feathered TreesAwarded

Supply of Transplants, Whips, & Feathered Trees

Delivery: Scotland
Variant bids: not allowed
03450000 Tree-nursery products03452000 Trees
Lot #2Supply of Standard Trees & Other TreesAwarded

Supply of Standard Trees & Other Trees

Delivery: Scotland
Variant bids: not allowed
03450000 Tree-nursery products03452000 Trees
Lot #3Supply of Ancillary ItemsAwarded

Supply of Ancillary Items

Delivery: Scotland
Variant bids: not allowed
03450000 Tree-nursery products03452000 Trees

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Nov 2021, 09:15 GMT
Last source update
23 Jan 2023, 11:08 GMT
Award evaluation window
17 Feb 2022 – …
Authority reference
CT2852
FTS notice number
2023/S 000-001978
Classification (CPV)
Tree-nursery productsTrees
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-02f8b5 Find a Tender
Why no open competition
No tenders or no suitable tenders/requests to participate in response to open procedure
Published justification

A previous open tender procedure was carried out for this requirement (notice reference: 678818). Zero tenders were returned initially for Lot 1 - Supply of Transplants, Whips, & Feathered Trees and two tenders were returned for Lot 2 - Supply of Standard Trees & Other Trees however following evaluation both failed to pass the Council's pre-set threshold for quality. Lot 3 was responded to, evaluated and awarded. As this previous tender exercise failed to produce any successful tenders for both Lots 1 and 2 and the Council had demonstrated competition, the Council will award the Lots directly to the suppliers indicated in this notice.

Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The Contracts contain Community Benefits clauses.

Review and risk notes
Review procedure

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Publisher note: (SC Ref:719704)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
17 Feb 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
17 Feb 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

13 Dec 2021 → 23 Jan 2023 · 4 dates
  1. Next notice expected
    13 Dec 2021
  2. Admission / appointment period endsperiod end, not a bid countdown
    17 Feb 2022, 12:00 GMT
  3. Bids opened
    17 Feb 2022, 12:00 GMT
  4. Notice published
    23 Jan 2023, 11:08 GMT

Notice history

5 events · 4 releases on Find a Tender · since 17 Jan 2022
  1. Status changed to active
    17 Jan 2022, 15:04 GMT
  2. Procurement method changed
    17 Jan 2022, 15:04 GMT
  3. Deadline published: 17 Feb 2022, 12:00 GMT
    17 Jan 2022, 15:04 GMT
  4. Status changed to complete
    26 Jul 2022, 08:40 BST
  5. Procurement method changed
    23 Jan 2023, 11:08 GMT
Routine re-releases (4)
  • 2021-11: 1 release · 22 Nov 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 3 lots
Contracts signed 3latest 12 Jan 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Supply of Transplants, Whips, & Feathered Trees

    Signed
    12 Jan 2023
    Value
    £143,940
    Status
    active

  • Lot 2 - Supply of Standard Trees & Other Trees

    Signed
    12 Jan 2023
    Value
    £759,202
    Status
    active

  • Lot 3 - Supply of Ancillary Items

    Signed
    21 Jul 2022
    Value
    £102,561
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Supply of Transplants, Whips, & Feathered Trees1bids · 1 electronic · 1 from abroad1——
2 · Supply of Standard Trees & Other Trees1bids · 1 electronic · 1 from abroad1——
3 · Supply of Ancillary Items2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview body Edinburgh
  • Sheriff Court Sheriff Court HouseReview body Edinburgh

Framework contractors & participating bidders

3 commercial parties on the notice
  • Alba Trees PlcFramework contractor Lower Winton, Gladsmuir, Scotland, EH33 2ALContact email, phone
  • Barcham TreesFramework contractor Eye Hill Drove, Ely, Cambridgeshire, East of England, cb7 5xfContact email, phone
  • Green-Tech LtdFramework contractor Rabbit Hill Business Park, Great North Road , Arkendale, Knaresborough, Harrogate, UK, HG5 0FFContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria