Find a TenderAwarded

Published 21 Feb 2025, 11:59 GMT

Official UK procurement notice

Supply of Print and Promotional Items

Official notice

Authority: South Western Ambulance Service NHS Foundation Trust (Central government)

2 lotsGoodsOpen procedureSME suitable

Sectors: Printed matter and related products (22) Delivery: South West (UKK)

Published estimate£290,000total for 2 lots

Submissions closed 24 Mar 2025awarded 1 Jul 2025

Awarded to Allwag Promotions Ltd, Harlow Printing Limited2 awards

Contract term 6 yrsends 31 May 2031 · starts 1 Jun 2025

What is being bought2 lots · detail below

Published requirement description

South Western Ambulance Service NHS Foundation Trust ("SWASFT") has awarded two (2) contracts to meet the organisation's requirements for supplies of High Volume/Standard Prints & Bespoke/One Off Prints and Promotional Merchandise.

CPV: Miscellaneous printed matter

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1High Volume/Standard Prints & Bespoke/One Off PrintsAwarded 6 yrs

South Western Ambulance Service NHS Foundation Trust conducted a PCR2015 open procedure by running a competitive procurement for it's requirement covering High Volume/Standard Prints & Bespoke/One Off Prints.

Contract period: 1 Jun 2025 – 31 May 2031 (6 yrs)

Delivery: South West

Variant bids: not allowed

22900000 Miscellaneous printed matter

Lot #2Promotional ItemsAwarded

South Western Ambulance Service NHS Foundation Trust conducted a PCR2015 open procedure by running a competitive procurement for it's requirement covering Printed Promotional Merchandise.

Delivery: South West

22900000 Miscellaneous printed matter

What it takes to win
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How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 50%Social value: 10%

Published sub-criteria (4)

Technical: 32.5%
Technical - Samples: 7.5%
Commercial: 50%
Social Value: 10%

Published award criteria (4)

Technical: 32.5
Technical - Samples: 7.5
Social Value: 10
Commercial: 50

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 21 Feb 2025, 11:59 GMT
Last source update: 28 Jul 2025, 09:14 BST
Award evaluation window: 24 Mar 2025 – …
Authority reference: SWAST-3039-COR
FTS notice number: 2025/S 000-043297
Classification (CPV): Miscellaneous printed matter
Delivery area: South West (UKK)
Official registry OCID: ocds-h6vhtk-04e639 Find a Tender

Contract terms

Electronic trading: electronic ordering

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline: 24 Mar 2025
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 24 Mar 2025, 17:00 GMT

Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

24 Mar 2025 → 28 Jul 2025 · 4 dates

Submission deadline
24 Mar 2025
Bids opened
24 Mar 2025, 17:00 GMT
Contract starts
1 Jun 2025, 00:00 BST
Notice published
28 Jul 2025, 09:14 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
28 Jul 2025, 09:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £210,1932 contracts exc. VAT

Bids received 1111 from SMEs

Contracts signed 2latest 1 Jul 2025

Awarded to	Value	Date	Status
Lot 1 · High Volume/Standard Prints & Bespoke/One Off Prints1 award
Allwag Promotions LtdSME	£83,514 †	—	Awarded
Lot 2 · Promotional Items1 award
Harlow Printing LimitedSMELot 2 Promotional Merchandise	£126,680 †	—	Awarded

Contracts

Lot 1 High Volume/Standard Prints & Bespoke/One Off Prints · Allwag Promotions LtdSME
Signed
1 Jul 2025
Value
£83,514
Period
… – 31 May 2031
Status
active
Lot 2 Promotional Merchandise · Harlow Printing LimitedSME
Signed
1 Jul 2025
Value
£126,680
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · High Volume/Standard Prints & Bespoke/One Off Prints	4bids · 4 electronic	4	—	—
2 · Promotional Items	7bids · 7 electronic	7	—	—

Contracting authority & participating public bodies

South Western Ambulance Service NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Westcountry House, Abbey Court, Eagle Way, Sowton Industrial Estate, Exeter, South West, EX2 7HYContact name, email Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body London,
South Western Ambulance TrustReview body Bristol

Bidders & participating suppliers

2 commercial parties on the notice

Allwag Promotions LtdAwarded supplier Hatfield Peverel, East of England
HARLOW PRINTING LIMITEDAwarded supplier South Shields, North East

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.