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Find a TenderAwardedContract details notice
Published 6 Jan 2026, 09:15 GMT

Official UK procurement notice

Supply of Owner Operated Vacuum Excavator

Official notice

Authority: Derbyshire County Council (Local council)

4 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Machinery for mining, quarrying, construction equipment (43)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East Midlands (UKF1)
Published estimate£600,000total for 4 lots · £600,000 inc. VAT
Submissions closed 5 Feb 2026awarded 6 Mar 2026
Awarded to Joule Brady Limited, NEWLINE FENCING LTD
Contract term 1 yrends 5 Apr 2027 · up to 5 Apr 2030 with extensions · starts 6 Apr 2026

What is being bought4 lots · detail below

Published requirement description

Derbyshire County Council (The Council) are seeking to establish a Contract for the Supply of Owner Operated Vacuum Excavator

The Contract will cover a variety of operated vacuum excavation services, supplied with appropriately qualified operators. The services may be required county wide within the Council's jurisdiction.

The Contract will be structured into 4 Lots:

Lot 1 - 16t Vacuum Suction Excavator

Lot 2 - 18t Vacuum Suction Excavator

Lot 3 - 26t Vacuum Suction Excavator

Lot 4 - 32t Vacuum Suction Excavator

The proposed Contract is expected to commence on April 2026 with an initial term of 1 year, with the option to extend for a further three 12-month periods, up to a maximum of 4 years (1+1+1+1).

The intention is to appoint one Contractor for each plant type to ensure adequate capacity and coverage during the term of the Contract. Suppliers can submit bids for any combination of lots and are not obligated to bid on all four.

CPV: Construction machinery and equipment · Earthmoving and excavating machinery, and associated parts · Hire of construction and civil engineering machinery and equipment with operator · Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£600,000 together) · same evaluation weights on every lot
Lot #116t Vacuum Suction ExcavatorRenewal 1 yrPublished value£150,000

Owner operated 16t Vacuum Suction Excavator

Contract period: 6 Apr 2026 – 5 Apr 2027 (1 yr) · up to 5 Apr 2030 with extensionsValue: £150,000 exc. VAT · £150,000 inc. VAT
Delivery: East Midlands
Extensions: Extensions dependent on contract spend and supplier performance
43200000 Earthmoving and excavating machinery, and associated parts43300000 Construction machinery and equipment45500000 Hire of construction and civil engineering machinery and equipment with operator50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Lot #218t Vacuum Suction ExcavatorRenewal 1 yrPublished value£150,000

Owner operated 18t Vacuum Suction Excavator

Contract period: 6 Apr 2026 – 5 Apr 2027 (1 yr) · up to 5 Apr 2030 with extensionsValue: £150,000 exc. VAT · £150,000 inc. VAT
Delivery: East Midlands
Extensions: Extensions dependent on contract spend and supplier performance
43200000 Earthmoving and excavating machinery, and associated parts43300000 Construction machinery and equipment45500000 Hire of construction and civil engineering machinery and equipment with operator50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Lot #326t Vacuum Suction ExcavatorAwardedRenewal 1 yrPublished value£150,000

Owner Operated 26t Vacuum Suction Excavator

Contract period: 6 Apr 2026 – 5 Apr 2027 (1 yr) · up to 5 Apr 2030 with extensionsValue: £150,000 exc. VAT · £150,000 inc. VAT
Delivery: East Midlands
Extensions: Extensions dependent on contract spend and supplier performance
43200000 Earthmoving and excavating machinery, and associated parts43300000 Construction machinery and equipment45500000 Hire of construction and civil engineering machinery and equipment with operator50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Lot #432t Vacuum Suction ExcavatorAwardedRenewal 1 yrPublished value£150,000

Owner operated 32t Vacuum Suction Excavator

Contract period: 6 Apr 2026 – 5 Apr 2027 (1 yr) · up to 5 Apr 2030 with extensionsValue: £150,000 exc. VAT · £150,000 inc. VAT
Delivery: East Midlands
Extensions: Extensions dependent on contract spend and supplier performance
43200000 Earthmoving and excavating machinery, and associated parts43300000 Construction machinery and equipment45500000 Hire of construction and civil engineering machinery and equipment with operator50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Price: 100%
Published award criteria (1)
  • Price
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
6 Jan 2026, 09:15 GMT
Last source update
27 Mar 2026, 12:19 GMT
Award evaluation window
Submission end – 24 Mar 2026
Authority reference
PLACE821H
FTS notice number
2026/S 000-000511
Latest notice
Contract details notice (UK7)
Classification (CPV)
Construction machinery and equipmentEarthmoving and excavating machinery, and associated partsHire of construction and civil engineering machinery and equipment with operatorRepair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-05ffbd Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
5 Feb 2026, 11:00 GMT
Clarification deadline
27 Jan 2026, 11:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Procurer/Advert/Adve… ↗

Timeline

6 Jan 2026 → 6 Apr 2026 · 8 dates
  1. Tender notice published293 days ago
    6 Jan 2026, 09:15 GMT
  2. Clarification questions by272 days ago
    27 Jan 2026, 11:00 GMT
  3. Submission deadline263 days ago
    5 Feb 2026, 11:00 GMT
  4. Assessment summaries sent230 days ago
    11 Mar 2026
  5. Standstill ends217 days ago
    23 Mar 2026, 23:59 GMT
  6. Award decision expected by216 days ago
    24 Mar 2026, 23:59 GMT
  7. Latest notice published213 days ago
    27 Mar 2026, 12:19 GMT
  8. Contract starts204 days ago
    6 Apr 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 6 Jan 2026
  1. Tender notice published
    6 Jan 2026, 09:15 GMT
    UK4
  2. Contract award notice published
    11 Mar 2026, 16:41 GMT
    UK6
  3. Status changed to complete
    11 Mar 2026, 16:41 GMT
  4. Contract signature expected
    24 Mar 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    27 Mar 2026, 12:19 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £647,6491 award inc. VAT; no net value published
Bids received 87 from SMEs
Contracts signed 1latest 25 Mar 2026
Awarded toValueDateStatus
Across several lots1 award
Joule Brady LimitedSME, NEWLINE FENCING LTDjoint award6 Apr 2026 – 5 Apr 2027 · up to 5 Apr 2030Extensions: Option to exercise extension after initial 12 months term and thereafter on the anniversary, 3 off 12 month extensions available£647,649 inc. VAT6 Mar 2026Awarded

Contracts

  • Contract 1 · Joule Brady LimitedSME, NEWLINE FENCING LTD

    Signed
    25 Mar 2026
    Value
    £647,649 inc. VAT
    Period
    6 Apr 2026 – 5 Apr 2027 · up to 5 Apr 2030 with extensions
    Status
    active
    Extensions
    Option to exercise extension after initial 12 months term and thereafter on the anniversary, 3 off 12 month extensions available

    No agreed KPIs: Total value will be under £5m

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · 26t Vacuum Suction Excavator2final-stage tenders · 3 at stage one10—
4 · 32t Vacuum Suction Excavator6final-stage tenders60—

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AGContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • JOULE BRADY LIMITEDAwarded supplierGB-COH: 03769250GB-PPON: PXGH-8489-PWXN 1 Sheffield Road, Chapel en le frith, East Midlands, SK23 0PEContact email
  • NEWLINE FENCING LTDAwarded supplierGB-COH: 12013164GB-PPON: PLDX-2271-GTTM The Barns 400 Biddulph Rd, Stoke-On-Trent, West Midlands, ST8 7QWContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender