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Published 13 Oct 2025, 17:25 BST

Official UK procurement notice

Supply of Multiparameter Oceanographic Water Quality Instruments – Lots 1 & 2

Official notice

Authority: ENVIRONMENT AGENCY (Public body)·On behalf of: DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRS

2 lotsGoodsOpen procedureAbove thresholdSME suitableMax 1 lot to bidMax 1 lot per supplier
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31) Delivery: Delivery location not published
Published estimate£500,000total for 2 lots · £600,000 inc. VAT
Submissions closed 10 Nov 2025
Lots 2max 1 won per supplier · max 1 to bid
Contract term 3 yrsends 1 Jan 2029 · up to 1 Jan 2031 with extensions · starts 1 Jan 2026

What is being bought2 lots · detail below

Published requirement description

The Authority requires a new Public Contract (stand-alone public contract with Ordering Schedule) for the supply of multi-parameter instruments to equip the Environment Agency with the best evidence gathering instruments available.

Future equipment should require minimal maintenance, have a long working life and help create cost savings in future years.

With this in mind, we require a Public Contract for the supply of hand-deployable multi-parameter instruments for marine and estuarine water quality monitoring.

The instruments will be used for statutory monitoring, (including spot sampling), European Union Directive and Environment Management investigations. Equipment will be deployed from coastal survey vessels and rigid hulled inflated boats.

This specification provides full detail of what is expected in terms of the goods / services supplied under this Public Contract.

CPV: Instrumentation and control equipment

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£500,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lot
Lot #1Purchase of: Multi-Parameter Instruments, deployable for marine useRenewal 3 yrsSMEPublished value£250,000

The Public Contract is split into Two Lots. One supplier will be appointed for either lot 1 or lot 2. They will be the sole supplier for that lot. Only a single lot (either lot 1 or lot 2) will be awarded.

  • Lot 1: Purchase of: Multi-Parameter Instruments, deployable for marine use
Contract period: 1 Jan 2026 – 1 Jan 2029 (3 yrs) · up to 1 Jan 2031 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Eligibility: SME eligible
Extensions: The Public Contract for Lot 1 is to be awarded for 3 years with the option to extend for 2 additional 12-month periods. The Public Contract for Lot 2 is to be awarded for 3 years with the option to extend for 2 additional 12-month periods. · Each Lot will be awarded for 3 years with the option to extend for 2 additional 12-month periods.
31682210 Instrumentation and control equipment
Lot #2Hire of: Multi-Parameter Instruments, deployable for marine useRenewal 3 yrsSMEPublished value£250,000

The Public Contract is split into Two Lots. One supplier will be appointed for either lot 1 or lot 2. They will be the sole supplier for that lot. Only a single lot (either lot 1 or lot 2) will be awarded.

  • Lot 2: Hire of: Multi-Parameter Instruments, deployable for marine use
Contract period: 1 Jan 2026 – 1 Jan 2029 (3 yrs) · up to 1 Jan 2031 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Eligibility: SME eligible
Extensions: The Public Contract for Lot 1 is to be awarded for 3 years with the option to extend for 2 additional 12-month periods. The Public Contract for Lot 2 is to be awarded for 3 years with the option to extend for 2 additional 12-month periods. · Each Lot will be awarded for 3 years with the option to extend for 2 additional 12-month periods.
31682210 Instrumentation and control equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Tender (Technical): 60%
  • Commercial (Price): 40%
Published award criteria (2)
  • Tender (Technical): Tenders will be evaluated against a Cost/Quality weighting ratio of: 40 Commercial (Price) and 60 Technical (Quality).
  • Commercial (Price): Tenders will be evaluated against a Cost/Quality weighting ratio of: 40 Commercial (Price) and 60 Technical (Quality).
Lot distribution rule: The Public Contract is split into Two Lots. One supplier will be appointed for either lot 1 or lot 2. They will be the sole supplier for that lot. Only a single lot (either lot 1 or lot 2) will be awarded. • Lot 1: Purchase of: Multi-Parameter Instruments, deployable for marine use • Lot 2: Hire of: Multi-Parameter Instruments, deployable for marine use The Public Contract for Lot 1 is to be awarded for 3 years with the option to extend for 2 additional 12-month periods. The Public Contract for Lot 2 is to be awarded for 3 years with the option to extend for 2 additional 12-month periods.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Oct 2025, 17:25 BST
Last source update
13 Oct 2025, 17:25 BST
Award evaluation window
Submission end – 19 Dec 2025
FTS notice number
2025/S 000-064957
Latest notice
Tender notice (UK4)
Classification (CPV)
Instrumentation and control equipment
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05aeb8 Find a Tender
Contract terms summary

Standard Good and Services Terms and Conditions will apply

Standard goods and services terms and conditions (£10,000 to £50,000) - GOV.UK

How it was run

Official notice
Run through: Defra Group eSourcing
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
10 Nov 2025, 10:00 GMT
Clarification deadline
24 Oct 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The procurement documents are available for unrestricted and full direct access, free of charge, at defra-family.force.com/s/Welcome ↗

Any questions, requests to participate or tender submissions must be submitted electronically via this portal.

Timeline

13 Oct 2025 → 1 Jan 2026 · 5 dates
  1. Tender notice published380 days ago
    13 Oct 2025, 17:25 BST
  2. Clarification questions by369 days ago
    24 Oct 2025, 14:00 BST
  3. Submission deadline352 days ago
    10 Nov 2025, 10:00 GMT
  4. Award decision expected by312 days ago
    19 Dec 2025, 23:59 GMT
  5. Contract starts300 days ago
    1 Jan 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    13 Oct 2025, 17:25 BST
    UK4

Contracting authority & participating public bodies

3 public bodies on the notice

ENVIRONMENT AGENCY

Contracting authorityPublic authority - sub-central government GB-PPON: PNWW-1475-NYLN Seacole Building, 2 Marsham Street, London, London, SW1P 4DFContact name, email

Other public bodies

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender