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Published 14 Dec 2023, 15:09 GMT

Official UK procurement notice

Supply of Maintenance Services for the CL4 Laboratory Suite

Official notice

Authority: Secretary of State for Health and Social Care acting as part of the Crown through UK Health Security Agency (Central government)

ServicesOpen procedure
Sectors: Medical Devices & Pharma (33)Repair & Maintenance (50) Delivery: London (UKI7)
Published estimate£1,500,000exc. VAT
Submissions closed 22 Jan 2024

What is being bought

Published requirement description

UKHSA are carrying out tender exercise for the supply of a maintenance contractor covering the routine scheduled maintenance activities as well as the provision of reactive maintenance/support covering equipment, machinery, plant, structural fabric and services for the CL4 Laboratory Suite<br/><br/>As part of this requirement UKHSA requires all tenderers to sign a Confidential Disclosure Agreement before being given access to the tender documents. A copy of our Confidential Disclosure Agreement is available in the Documents section. Please complete the required tenderer details, electronically sign and return to UKHSA through the Atamis messaging system. We will then get the document signed internally and send out a copy of the fully signed Confidential Disclosure Agreement.<br/><br/>The full ITT and specification will be released to tenderers who have a fully signed CDA, with the tender response window being open until Monday 22nd January 2024.<br/><br/>Tenderers who signed the CDA late December or January can still participate in the mini-competition, however they will have a shorter response window as tenders will still be required to be submitted by Monday 22nd January 2024.<br/><br/>If there are any questions, please ask through the Atamis messaging system.

CPV: Functional support · Preventive maintenance services

The lotProcurement structure

single lot · value published
Lot #1Scope to be undertaken by the Maintenance Contractor covering the routine scheduled…Published value£1,500,000

Scope to be undertaken by the Maintenance Contractor covering the routine scheduled maintenance activities as well as the provision of reactive maintenance/support covering equipment, machinery, plant, structural fabric and services for the CL4 Laboratory Suite<br/><br/>Emergency Callout<br/>The selected Maintenance Contractor must also be able to supply an emergency call-out service including the following:<br/><br/>

  • A continuous 24/7 telephone service available 365 days/year with a 4-hour response.<br/>
  • Attendance on site, if required, within 48 hours.<br/><br/>CL4 Planned Maintenance Requirements<br/>The CL4 Laboratory Suite comprises a number of Sub-systems:<br/><br/>
  • Facility Fabric, Including Laboratory and Shower Room<br/>
  • Biosafety Cabinet Line<br/>
  • Autoclave<br/>
  • Effluent Treatment Plant<br/>
  • HVAC System<br/>
  • Alarms & Safety Systems<br/>
  • Safety Instrumented Systems<br/>
  • Utilities<br/>
  • UPS<br/>
  • Steam pipework<br/>
  • Electrical systems<br/><br/>Typical Maintenance Frequency<br/>Planned maintenance activities will be 6 monthly. This frequency is based upon manufacturers and industry wide data which determine the anticipated life of the component under assessment and this data is used to determine frequency of service/replacement. A Safety Integrity Level (SIL) assessment and verification has been carried out following an initial LOPA assessment to identify safety critical components and systems within the CL4 Laboratory
Delivery: London · Initially will be only for our Colindale site, but we would encourage suppliers to indicate their geographical coverage of service.
Variant bids: not allowed
33180000 Functional support

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
14 Dec 2023, 15:09 GMT
Last source update
14 Dec 2023, 15:09 GMT
Award evaluation window
14 Dec 2023 – …
Authority reference
UKHSA_ESTATES_146
FTS notice number
2023/S 000-036821
Classification (CPV)
Functional supportPreventive maintenance services
Delivery area
London (UKI7)
Official registry OCID
ocds-h6vhtk-0425ad Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
22 Jan 2024, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
30 days from the deadline
Bids opened
14 Dec 2023, 15:00 GMT
Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

14 Dec 2023 → 22 Jan 2024 · 3 dates
  1. Bids opened
    14 Dec 2023, 15:00 GMT
  2. Notice published
    14 Dec 2023, 15:09 GMT
  3. Submission deadline
    22 Jan 2024, 17:00 GMT

Contracting authority & participating public bodies

Secretary of State for Health and Social Care acting as part of the Crown through UK Health Security Agency

Contracting authorityCentral GovernmentBody governed by public lawHealth 10 South Colonnade, London, London, E14 4PUContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.